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Home My WebLink AboutMINUTES - 02122008 - C.23 • � _ t TCS: BOARD OF SUPERVISORS �� L==�� Contra FROM: MAURICE M. SHIU, PUBLIC WORKS Costa DIRECTOR �";•; ;q �`� CSO; -- ------ ;-.—_ L4ti County sTA COUN"� DATE: February 12, 2008 - SUBJECT: Appropriations Adjustment SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE Appropriation Adjustment No50G2.authorizing new revenue in Road Construction (0662) in the amount of $3,912,844 and new revenue in Road Administration (0676) in the amount of $10,000 from miscellaneous government agencies and various fund reimbursements. Also, reduce anticipated revenue in the General Road Fund (0006) in the amount of$168,000 due to reduction of gas tax revenues. These appropriation adjustments reflect appropriate categories for estimated expenditures in fiscal year 2007/2008. FISCAL IMPACT: No impact to the General Fund. This action provides additional appropriations from unanticipated revenues, reimbursements, and carry-over from fiscal year 2006/2007 and budgets them to Road Construction, Road Maintenance, and Road Administration for anticipated expenditures. BACKGROUND: This action revises the Road Construction (0662) budget to add revenue in the amount of $3,912,844 and transfer carry-over funds from Construction to Road Administration (0676) in the amount of $356,976 and Road Maintenance (0672) in the amount of$1,000,000 to reflect anticipated expenditures for FY 2007/2008. The adjustment also reduces the General Road Fund (0006) in the amount of $168,000 due to reduction in gas tax revenues. CONTINUED ON ATTACHMENT: �/ YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA ITTEE APPROVE OTHER SIGNATURE(S): �y ACTION OF BOA O � i�•d7'+f� APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF �/i�YIC� THE BOARD OF SUPERVISORS ON THE DATE SHOWN. 1�UNANIMOUS(ABSENT // ) AYES: NOES: ABSENT: ABSTAIN: Contact: Carol Raynolds Cc: PW Accounting ATTESTED X-4o-a.C,Ine JOHN CULLEN,CL OF THE BOARD OFSUPERVISORS BY: DEPUTY i AUDITOR-CONTROLLER USE ONLY-I,,, CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT 0 BOARD OF SUPERVISORS T/C 27 ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT PUBLIC WORKS 0 EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE ROAD CONSTRUCTION-ROAD FUND(110800) 0662 2100 Office Expense 10,000 00 0662 2102 Books-Periodicls-Subscrpt 100 00 0662 2250 Rents&Leases- Equipment 200,000 00 0662 2303 Other Travel Empl 50 00 0662 2310 Non County Professional Spcialized Services 1,000,000 00 0662 2313 Outside Attorney Fees 500,000 00 0662 2319 Public Works Contracts 500,000 00 0662 2470 Road/Construction Materials 100,000 00 0662 2479 Other Departmental Expenditures 4,043,976 00 00 0662 3540 Right of Way&Easements 2,000,000 00 0662 3619 Gen Svc-Bldg Ocpncy Costs 2,000 00 0662 3620 Gen Svc-Requested Mntce 20,000 00 0662 5011 Reimb. Government/Government 2,099,694 00 ROAD MAINTENANCE-ROAD FUND(110800) 0672 2130 Small Tools & Instruments 5,000 00 00 0672 2131 Minor Furniture/Equipment 5,000 00 0672 2310 Non County Professional Spcialized Services 30,000 00 0672 2340 Other Interdptmntl Charges 30,000 00 00 0672 2470 Road/Construction Materials 1,000,000 00 TOTALS 4,078,976 00 7,466,844 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: 1) To budget and revise Construction($3,912,844-$168,000) Road BY DATE DATE Z y�(1 Funds with anticipated corresponding revenue and to transfer carry-Ove COUN Y ADMINISTRATOR: funds from Construction(0662)($356,976)to Administration (0676)and BY: DATE sL —� ($1,000,000)to Maintenance(0672)to reflect the appropriate BOARD OF S JIMR�t+GIOIA,UILKEMA, catagories for estimated exp for 2007/08. YES: PIEPHO,BONILLA,GLOVER 2) To budget and revise Maintenance Road Funds to transfer carry-over funds from Construction to NO 410 funds from Construction to Maintenance($1,000,000)to reflect the appropriate catego> estimated expenditures for 2007/08. COX Admmftor SIGNAT TITLE DATE BY: ATE!-�•/� '/�' APPROPRIATION APOO ADJ.JOURNAL NO. (M129 Rev 2/86) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT � BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT PUBLIC WORKS EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE ROAD ADMINISTRATION-ROAD FUND(110800 0676 2102 Books-Periodicls-Subscrpt 100 00 0676 2131 Minor Furniture/Equipment 40,000 00 0676 2150 Food 100 00 0676 2251 Computer Software Cost 6,000 00 0676 5011 Reimbursements-Gov/Gov 320,776 00 0993 6301 Reserve for Contingencies 3,754,844 00 0993 6301 Appropriable New Revenue 3,754,844 00 Page Total 3,754,844 00 4,121,820 00 GRAND TOTALI 7,833,8201 001 11,588,664 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: 3) TO budget and revise Administrative Road Funds DATE twith anticipated corresponding revenue ($10,000)and to transfer carr COON Y ADMINISTRATOR: funds from Construction to Administration ($356,976)to reflect BY: DATE- the appropriate categories for estimated expenditures for 2007/08. BOARD OF SUPERVISORS: ,AHVIOCIRS GIOIA,UILKEfu9A, YES: PI€PHO,BONILLA,GLOVER NO �J(M CULLEN,CIA of k Board of Blpsrvi m and Court Administrator ` l C 51GTiffRE /TITLE /� ATE AA �iiPPRfl1RIA ION POO C 6 a BY: DATE '�0,04?" ADJ.JOURNAL NO. (M129 Rev 2/86) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: PUBLIC WORKS REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> ROAD CONSTRUCTION-ROAD FUND(110800) 0662 9350 State Aid for Construction Other 400,228 00 0662 9523 Federal Aid Highway Construction 3,330,772 00 0662 9595 Miscellaneous Government Agencies 188,500 00 0662 9755 Miscellaneous Road Services 13,000 00 0662 9851 Interfund Rev-Gov/Gov 1,272,000 00 0662 9951 Reimbursements-Government/Government 1,291,656 00 ROAD ADMINISTRATION-ROAD FUND(110800) 0676 9951 Reimbursements-Government/Government 10,000 00 GENERAL ROAD FUND REVENUE-FUND(110800) 0006 9235 OTHER STATE IN LIEU TAXES 35,000 00 0006 9218 HIGHWAY USERS TAX UNRESTRICTED 203,000 00 TOTALS 5,249,500 00 1,494,656 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: l Appropriate revenue for rebudgeted and revised 2007/08 budget BY: DATE `(yprojections for Road Construction ($3,912,844)and Road CO UN ADMINISTRATO Administration ($10,000)and to reduce anticipated revenue BY: DATE from General Road Fund (-$168,000), because of reduced BOARD OF SUPERVISORS: gas tax revenues,for project as estimated through 6/30/08. APERVISORS GIOIA,UILKEMA, YES: PIEPHO,BONILLA,GLOVER /"/00A L ,vW(of#*Board of SIlW�131'J'f3 ff o Cw*A&1t11SM -L « I NAT RE / TITLEC DTE � REVENUE ADJ. RA00 BY: DATE J C h � JOURNAL NO. (M 8134 Rev.2/86)