HomeMy WebLinkAboutMINUTES - 02122008 - C.15 BOARD OF SUPERVISORS �� Contrae,/,5--Costa
FROM: JOHN CULLEN, County Administrator of
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DATE: FEBRUARY 1, 2008 STA COIF' County
SUBJECT: DELEGATION OF AUTHORITY TO PURCHASING AGENT FOR CONTRACTING
FOR SPECIAL SERVICES PURSUANT TO GOVERNMENT CODE §31000
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
INTRODUCE Ordinance No. 2008-7 amending the purchasing agent's authority to execute contracts for
special services under Government Code section 31000; WAIVE reading and FIX February 26, 2008 for
adoption.
BACKGROUND:
On January 8, 2008, the Board approved in concept the delegation to the Purchasing Agent, upon
approval of the County Administrator, the authority to engage independent contractors to perform
services for the county or county officers when the aggregate cost does not exceed one hundred thousand
dollars ($100,000), and directed the County Counsel to prepare the modifications to the County
ordinance code and the County Administrator to issue revised administrative policies and procedures to
effect these changes.
Government Code section 25502.5 provides that for counties having a population of 200,000 or
more,the board of supervisors may authorize the purchasing agent to engage independent contractors
to perform services for the county or county officers when the aggregate cost does not exceed one
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CONTINUED ON ATTACHMENT: ®YES ❑NO SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEND N OF BOARD COMMITTEE
�PPRO OTHER
SIGNATURE(S):
ACTION OF BO 9,AM_OPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT '"-n` ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED: FEBRUARY 12,2008
CONTACT: JULIE ENEA (925)335-1077 JOHN CULLEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CC: COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
GENERAL SERVICES DIRECTOR/PURCHASING AGENT
COUNTY COUNSEL
BY DEPUTY
Delegation of Contracting Authority for Special Services February 1,2008
John Cullen,County Administrator Page 2
hundred thousand dollars ($100,000). County Ordinance Code section 1108-2.215 currently
authorizes the Purchasing Agent to enter into service contracts up to the statutory limit of$100,000.
However, County policy and practice has limited this authority to aggregate amounts of$25,000 or
less.
The Purchasing Agents for the counties of Fresno, Monterey,Riverside, Sacramento, San Bernardino,
San Joaquin,and San Mateo all have authority to execute contracts up to $100,000. On average, 51%
(530 of 1,046 annually)of all contracts referred to the Board of Supervisors for approval are for amounts
of$100,000 or less. In addition to a savings in staff effort to prepare these items for Board
consideration, approval of these contracts at the administrative level will expedite the processing of the
contracts by up to three weeks.
The ordinance amendment will delegate to the Purchasing Agent, upon approval of the County
Administrator,contracting authority of$100,000 or less, as provided in statute. The County
Administrator will be charged with reviewing contracts for operational necessity,policy compliance, and
budgetary impact, and will ensure that these contracts receive the proper legal review by County
Counsel. Upon adoption of the ordinance,the County Administrator will update and disseminate
relevant administrative policies to reflect this delegation of authority and responsibility to the County
Administrator and Purchasing Agent.
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T � �
ORDINANCE NO. 2008- DRAFT
PURCHASING AGENT - SERVICE CONTRAC
The Contra Costa County Board of Supervisors ordains as follows (o ' ting the parenthetical
footnotes from the official text of the enacted or amended provision of the County Ordinance
Code):
SECTION I. SUMMARY. This ordinance amends the Co ty Ordinance Code to require that
all contracts entered into by the purchasing agent under the d egation of authority from the Board
of Supervisors be first reviewed, approved and signed by t county administrator.
SECTION II. Section 1108-2.215 of the County Ordi ce Code is amended to read:
1108-2-215. Purchasing Agent- Service Contrac
The purchasing agent is authorized to contract fo special services,within the monetary limit
specified in Government Code Section 25502.5 on behalf of the county, any county officer or
department, or any district of the county,but o ly to the extent permitted by Government Code
Section 31000. This delegation is subject to icle 1108-2.4 and any regulations that the county
administrator may promulgate, and is made on the condition that before the purchasing agent is
authorized to execute a contract under thi section, the contract must first be reviewed, approved,
and signed by the county administrator. rds. 2008 - 78-58 §1, Gov. Code §§25502.5, 31000.)
SECTION III. EFFECTIVE DAT This ordinance becomes effective 30 days after passage,
and within 15 days after passage sh 1 be published once with the names of supervisors voting for or
against it in the Contra Costa Tim , a newspaper published in this County.
PASSED on , by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: JO/t;
Clef Supervisors Board Chair
andstrator
By: [SEAL]
Deputy
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ORDINANCE NO. 2008- DRAFT
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