HomeMy WebLinkAboutMINUTES - 12092008 - C.88 TA: BOARD OF SUPERVISORS %' =f,. CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL�SERVICES COSTA
DATE: December 9, 2008 ----=--- COUNTY
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SUBJECT: APPROVE AMENDMENT NO. 2 TO THE CONSULTING
SERVICES AGREEMENT WITH H&Y ARCHITECTS, INC. FOR _
ADDITIONAL ARCHITECTURAL SERVICES FOR THE
HOMELESS SHELTER EXPANSION PROJECT, 2047-D
ARNOLD INDUSTRIAL WAY, CONCORD (WH162B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE Amendment No. 2 to the Consulting Services Agreement dated April 22, 2008, with
H&Y Architects, Inc. which would increase the payment limit by $25,600 from $89,720 to
$115,320 for additional architectural services for the Homeless Shelter Expansion Project, 2047-
D Arnold Industrial Way, Concord.
2. AUTHORIZE the General Services Director, or designee, to execute the amendment.
FINANCIAL IMPACT
There are sufficient funds in the project budget to cover the cost of the additional services. Project
funding is provided by a State grant for the County's Homeless. Emergency Housing and Assistance
Program.
BACKGROUND
The project involves the remodeling of 2047-D Arnold Industrial Way, Concord, for the County's
Homeless Program. The facility is currently a warehouse which was purchased by the County in May
2007. The County currently has a homeless shelter in the adjacent building. This expansion would
provide outreach, short-term shelter, goal-oriented counseling, and health services to medically
fragile homeless living on the streets or recently discharged from hospitals.
H&Y Architects has been providing architectural services for the project. The additional services will
include designing site accessibility upgrades which were not previously required. The services also
include value engineering to adjust the project scope to align with the project budget.
CONTINUED ON ATTACHMENT: YES SIGNATUR
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON C� 6'�� APPROVED AS REC MENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: MICHAEL J. LANGO(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Capital Projects Management Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
CPM File: 225-0602/A.1.1 �1��.�Q
225-0602/A.5 ATTESTED QCe�-l.lJo
County Administrator's Office DAVID TWA, LERK OF THE BOARD OF SUPERVISORS
County Counsel AND COUNTY ADMINISTRATOR
Auditor Controller
Health Services Department(via CPM) BY �j—.`� -- —,DEPUTY
H&Y Architects,Inc.(via CPM)
H:\2006\2250602\06G002029b.doc BP:amc Page 1 of 1 M382(10/88)
File:225-0602/A.1.1
SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR HOMELESS SHELTER EXPANSION PROJECT,2047-D,ARNOLD INDUSTRIAL WAY,CONCORD
(WH16213)
I. Effective Date and Parties: Effective December 9, 2008, H&Y Architects, Inc. (herein called "Consultant"), a California Corporation, and the
County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Puruose: On April 22, 2008, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which
covers development of the Homeless Shelter Expansion Project for the Health Services Department. The Agreement has previously been amended
as follows: First Amendment dated November 4,2008. The parties desire to further amend the Agreement to expand the scope of services and to
increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement, Section I(e),change the Payment Limit from$89,720 to$115,320 an increase of$25,600. Reference: Attached Scope of
Services.
B. In accordance with Section 14 of the Agreement provide the following:
Design Services shall include:
A. Site accessibility upgrades
B. De-scoping efforts due to budget constraints.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Michael J. Lango (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
RECOMMENDED FOR APPROVAL
By:
By: Date: Title:
Rob Lim,Capital Projects Division Manager (Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1 190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
...................................................................................................................................................................................................
APPROVALS/ACKNOWLEDGMENT
APPROVED AS TO FORM:
SILVANO B. MARCHESI,
COUNTY COUNSEL
By:
Deputy County Counsel
APPROVED:
DAVID TWA,COUNTY ADMINISTRATOR
By:
Designee
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of )
On the date written below, before me,the undersigned Notary Public, personally appeared the person(s)signing above for Consultant, personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
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SCOPE OF SERVICES
SUMMARY: Design Services shall include site accessibility upgrades and efforts related to de-scoping the
Project due to budget constraints. The services noted above will be provided as defined in Section 14 "Extra
Work"per Consulting Services Agreement.
PROVIDE SERVICES TO ADDRESS THE FOLLOWING:
A. SITE ACCESSIBLITY UPGRADES: Originally included in a 2002 remodeling of the main shelter
facility, upgrades that would have provided accessible parking and wheelchair access to the building were
deferred. (60 hrs. expended, bill rate $130/hr)
■ Code Check for accessible compliance
■ Detailed site demolition and construction plans
■ Established Accessible Path of Travel from Public right of way to facility
■ Accessible Parking for facility
■ Site visits, options for Client approval
B. DE-SCOPING EFFORT: Due to budget constraints, efforts were expended to reduce potential
constructioncosts. (60 hrs. expended, bill rate$130/hr)
■ Program discussions with Client
■ Identify cost saving elements
■ Revise Opinion of Probable Cost
■ Prepare Construction Documents to incorporate revisions
FEE:
Site Accessibility Design and Documents..................................................................... $ 7,800.00
Document Revisions (De-scoping)................................................................................ $ 7,800.00 '
Total Professional Services.............................................................................. $ 15,600.00
Additional Services Allowance(Subject to Agency's Written Authorization) $ 10,000.00
Total Amendment Amount.............................................................................. 25 600.00