HomeMy WebLinkAboutMINUTES - 12092008 - C.4 C. HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
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FROM: Joseph Villarreal, Executive Director
DATE: December 9, 2008
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING SEPTEMBER 30, 2008
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 5105 approving collection loss write-offs in the amount of $36,432.73 for
the quarter ending September 30, 2008.
II. FINANCIAL IMPACT:
Uncollectable accounts impact on the budget by reducing total rental income. At the end of each
quarter, the Housing Authority takes action to write off those accounts that have been determined to be
uncollectable. For the quarter ending September 30, 2008 a collection loss write-off in the amount of
11
$36,432.73 is recommended.
III. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off
reflects a total of 20 accounts that are being recommended for write-off, representing an average of
$1,821.63 per account. The following chart illustrates the collection losses per quarter for the past four
quarters:
Conventional Program
09/08 $36,432.73
06/08 $13.898.83
03/08 $16,724.70
12/07 $20,723.74
Prior to submission of an account for write-off, the staff makes every effort, including referral to a
collection agency, to collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5105 these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
CONTINUED ON ATTACHMENT: YES SIGNATURE
Joseph Villarreal,Executive Director
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD
OMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON jjldAPPROVED AS RECOMMENDID_ l� PTdER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X—UNANIMOUS (ABSENT /�U h ¢_ ) TRUE AND CORRECT COPY OF AN
AYES: 'NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
CO ISSIONERS ON THE DATE SHOWN.
ATTESTED dv
JOSEPH VILLARREAL, SECRETARY
OF THE BOARD OF COMMISSIONERS
AND EXECUTIVE DIRECTOR
jV,BY UTY
H:\JudyHayes\MSOFFICE\WINWORD\BOARD\Bo-clwo.DOC C7le
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5105
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF.IN THE AMOUNT
OF $13,898.83 FOR THE QUARTER ENDING SEPTEMBER 30, 2008
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectable by management, and;
WHEREAS, a majority of these tenants accounts have been, or will be turned over to a
collection agency for continuing collection efforts;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarter ending SEPTEMBER 30, 2008
Conventional
Program
Dwelling Rent $18,958.25
Legal Charges $ -0-
Maintenance& Other Charges $17,474.48
Total $36,432.73
PASSED AND ADOPTED ON oO by the
following vote of the Commissioners.
i
AYES: 1a," �S U/'1>��91 l.G� `��¢rna J10.`e��-off I�on� l`aJ �c-
NOES: v w �-
ABSENT: A(a �—
ABSTAIN: IAC Uyt rte,
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMM I NERS ON THE DATE SHOWN.
ATTESTE
J SEPH VILLARREAL, SECRETARY
THE BOARD OF COMMISSIONERS
AND EXEC TIVE DIRECTOR
BY
H:\JudyHayes\MSOFFICE\WINWO \BO \BO-dwo res.DOC
4. e
I
HOUSING AUTHORITY
OF,THE
COUNTY OF CONTRA COSTA ,
'MEMORANDUM
affordakle dousing solutions
TO: Joseph Villarreal, Executive Director
I
FROM: Judy Darab, Acting Director of Managed Housing Programs
SUBJECT: Vacated Collection Loss Write-Offs
DATE: September 30, 2008
I have reviewed the request for Vacated Collection Loss Write-Off Accounts submitted by the
Housing Managers and recommend that the following amounts be written off/submitted as non-
collectible:
PROJECT RENT LEGAL MAINTENANCE TOTAL TENANT
ACCOUNTS
Alhambra Terr. Martinez -0- -0- -0- -0- -0-
CAL 11-1
Bridgemont,Antioch -0- -0- h -0- -0- -0-
CAL 11-3
Los Nogales, Brentwood -0- -0- -0- -0- -0-
CAL 11-4
EI Pueblo, Pittsburg $28.60 -0- $2047.00 $2242,60 3
CAL 11-5 i
Las Deltas, N. Richmond $2353.44 -0- ' $5008.10 $7361.54 2
CAL 11-6
Los Arboles, Oakley -0- -0- -0- -0- -0-
CAL 11-8
Las Deltas, N. Richmond $408.75 -0- $3889.88 $4298.63 2
CAL 11-9A
Las Deltas, N. Richmond -0- -0- } -0- -0- -0-
CAL 11-96 i<
Bayo Vista, Rodeo $11553.38 -0- $4449.21 $16002.59 9
CAL 11-10
Hacienda, Martinez -0- -0- -0- -0- -0-
CAL 11-.11
Casa de Manana, Oakley -0- -0- 968.48 968.48 1
CAL 11-12
Casa de Serena $3111.62 -0- 12.42 $3124.04 1
Bay Point
CAL 11-13
Elder Winds,Antioch -0- -0- -0- -0- -0-
CAL 11-15
Vista del Camino -0- -0- -0- -0- -0-
San Pablo-4501 i
Kidd Manor, San Pablo $1502.46 -0- $1099.29 $2601.75 2
4502
TOTALS: $18958.25 -0- $17,474.48 $36,432.73 20
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3133 ESTUDILLO STREET•P.O.BOX 2759•MARTINEZ,CALIFORNIA 94553•PHONE (925)372-7400•FAX(925)372-0236
www.contracostahousing.org
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