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Home My WebLink AboutMINUTES - 12092008 - C.115 S E L , 1 'Soo •.� Con " TO: BOARD OF SUPERVISORS Costa - s FROM: Warren E. Rupf, Sheriff-Coroner �� _ ® oa �..�- County DATE: November 17, 2008 S>q °Ux SUBJECT: APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with Cogent Systems Inc. to purchase two (2) Performance Matching Accelerators in the amount of$464,125 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with Cogent Systems Inc. to purchase two (2)Programmable Matching Accelerators on behalf of the Office of the Sheriffs Forensic Services Crime Laboratory and the Regional Access Network Board in the amount of$464,125 FINANCIAL IMPACT: No County Fiscal Impact. All Cal-Id purchases are funded by the Regional Access Network Board. Cost is $464,125 REASONS FOR RECCOMMENDATIONBACKGROUND: The Fingerprinting and Identification Unit of the Forensic Services Division is responsible for collecting and archiving fingerprints of all persons processed throughout the county. These fingerprints and palmprints are stored and archived on the Store and Forward system, a proprietary system produced by Cogent Systems Inc. and an Automated Fingerprint Identification System (AFIS). The purchase and integration of two CogentProorammable Matching Accelerators (PMA's) increases the matching speed on the store and Forward and AFIS systems. This addition will enable expedited fingerprint and palm print identification. This will greatly increase our efficiency and help various agencies to identify possible suspects in crimes in a more timely manner. Additionally, this purchase has been reviewed and approved by the Regional Access Network Board. In accordance with Administrative Bulletin No. 611.0, County Departments are required to get Board approval for single item purchases over $100,000. The County Administrator's Office has reviewed this request and recommends approval. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE PROVE OTHER r SIGNATURE(S): ACTION OF BOHON ON � 34,4:9 APPROVED AS RECOMMENDED+k OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE –,&–UNANIMOUS(ABSENT ✓IUrC ► AND CORRECT COPY OF AP:ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE r �SHOW–N.. �' cc ATTESTED ry, Cl ► w 0 DAVID J.TWA,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: PAUL HOLES-CHIEF OF FORENSIC SERVICES cc: T.Ewell,CAO General Services(Purchasing) BY _ �� r tS'r— —,DEPUTY Auditor-Controller AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ® BOARD OF SUPERVISORS T/C 27 FJ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0583-Workforce DevelomentBoard EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 5601 2479 Other Departmental Expenses 156,119 00 0990 6301 Reserve for Contingencies. 156,119 00 0990 6301 Appropriable New Revenue 156,119 00 TOTALS 156,119 00 . 312,2381 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To initiate trasfer of funds from Designation of Litigation BY: � G a0, DATE { and Audit Exceptions to EHSD for reimbursement of C ADMINISTRATO disputed Worldwide Education Services costs. . by: DATE // as oY BOARD OF SUPERVISORS: AYES: Gioia,Uil'kema,Piepho,Bonilla&Glover NOES: none ABSENT: none ABSTAIN: none ,Co_un,ty Finance Director 11 /20/0 SIGNATURE TITLE DATE APPROPRIATION APOO S'03;), BY:� DATE -( J�Ca ADJ.JOURNAL NO. (Deputy) eV2797— CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT:, Notes and Warrants REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 0005 8981 Fund Balance Available 354,589 00 TOTALS 354,589 '00 0 00 APPROVED - EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To initiate trasfer of funds from Designation of Litigation BY: DATE IMAR and Audit Exceptions toDCSS for reimbursement of CP ADMINISTRATO payments for Department of Finance September 2003 BY: DATE //ai Audit Findings. BOARD OF SUPERVISORS_- ; AYES: Gioia,Uilkema,Piepho,Bonilla&Glover NOES: none ABSENT: none ABSTAIN: none County. Finance Director 11120/0 SIGNATURE HILL DATF REVENUE ADJ. RAOO S030 BY: DATE JOURNAL NO. #` AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT rX ,BOARD OF SUPERVISORS T/C 27. F-] COUNTY ADMINISTRATOR f ACCOUNT CODING BUDGET.UNIT: Notes and Warrants .EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0790 5016 Transfers Gov/Gov 354,589 00 0990 6301 Reserve for Contingencies . 354,589 00 0990. 6301 Appropriable New Revenue 354,589 00 TOTALS 354,589 00 .709,1781 00 APPROVED- EXPLANATION OF REQUEST AUDITOR-CCjONTROLLLL,EIR: To initiate,trasfer-of funds from Designation.of Litigation BY: t2fiU DATE and Audit Exceptions toDCSS for reimbursement of 7Y ADMIT R: payments for Department of Finance September 2003 ,BY:' �i�y''� DATE �� G� Audit Findings. BOARD OF SUPERVISORS: AYES: Gioia,Uilkema,Piepho,Bonilla&Glover NOES: none ABSENT: none ABSTAIN: none --County .Finance- Mr. . 11 /20/08 SIGNATURE TITLE DATE t o ! o - APPROPRIATION APOO 'U36 BY: C11 �/ 1�W -DATEOT ADJ.JOURNAL NO. (Deputy) eu�186�— AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT FX BOARD OF SUPERVISORS T/C 27. F_� COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0583-Workforce Develoment Board EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 5601 2479 Other Departmental Expenses 156,119 00 0990 6301 Reserve for Contingencies 156,119 00 0990 6301 Appropriable New Revenue 156,119 00 TOTALS ::156,119 00 ' 312,238 00 APPROVED EXPLANATfON OF REQUEST AUDITOR-CONTROLLER: To.initiate trasfer of funds from Designation of Litigation, OEi1GINALSIGNED BY: BY M.O.RULLOoA DATEMOV 1 8 2008 . and Audit Exceptions to EHSD for reimbursement of COUNTY ADMINISTRATOR: disputed Worldwide Education Services costs. ORIGINAL SIGNED'BY: BY: Dorothy Sansoe DATE ��"40S, BOARD OF SUPERVISORS: AYES: Gioia,Uilkema,Piepho,Bonilla&Glover NOES: none j ABSENT: none ABSTAIN: none Cotinfy -ffireftor 11 /20/08 L001SIG ATURE FinaTITLE DATE Q APPROPRIATION APOO 03 a BY: DATE p ADJ.JOURNAL N0. (Deputy) ev CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: 0005-Revenue -General County REVENUE ORGANIZATION ACCOUNT . REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 0005 8981 Fund Balance Available.. 156,119 00 TOTALS -1561191001 -, 01, 00 ....APPROVED EXPLANATION OF REQUEST , AUDITOR-CONTROLLER:, - To initiate trasfer,of funds from Designation of Litigation ORIGINAL SIGNED BY: NOV BY: M n At n onA DATE .8 2004- and Audit Exceptions to EHSD for reimbursement of COUNTY ARUID BY: disputed Worldwide Education Services costs. MMM Dorothy Sansone BY: � DATE 1i/" o p' BOARD OF SUPERVISORS:___ . AYES: Gioia,Uilkema,Piepho,Bonilla&Glover NOES: none ABSENT: none ABSTAIN: none i County-Finance Dir. 11 /20/08 SMINIATURE DATE REVENUE ADJ. RAOO -5 Q 3 o DATE 1 C{ �� ' JOURNAL NO... CONTRA COSTA COUNTY. ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING _ BUDGET UNIT: Notes and Warrants REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 0005 8981 Fund Balance Available 354,589 00 TOTALS . 354,589 00 0 00 APPROVED EXPLANATION OF.REQUEST AUDITgR ZL LER: To initiate trasfer of funds from Designation of Litigation QRINAL IGNED BY: NOV' 1 $ Ruud M.O.RuiLODa DATE and Audit Exceptions toDCSS for reimbursement of COUNTY ADMINISTRATOR: payments for Department of Finance September 2003 ORIGINAL SIGWED BY: BY: Dorothy Sensoe DATE J� zoo Audit Findings. BOARD OF SUPERVISORS: AYES: Gioia,Uilkema,Piepho,Bonilla&Glover NOES: none ABSENT: none ABSTAIN: none CCounty Iinance--:D.irector' 11 /2008 UAIL REVENUE ADJ. RAOO S030 BY: �---��'�� ` DATE YL C lug JOURNAL NO. AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT QX BOARD OF SUPERVISORS TIC 27 El COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: Notes and Warrants' EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0790 5016 Transfers Gov/Gov 354,589 00 0990 6301 Reserve for Contingencies . 354,589 00 0990 6301 Appropriable New Revenue 354,589 00 TOTALSI 354,5891 001 709,178 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To initiate trasfer of funds from Designation of Litigation ORIGINAL SIGNED BY; M.O.RULLODA NOV 1 $ LUUQ , BY: DATE and Audit Exceptions toDCSS for reimbursement of. COUNTY ADMINISTRATOR: payments for Department of Finance September 2003 ORIGINAL SIGNED BY' Audit Findin s. BY: Dorothy Sensoe DATE O� g BOARD OF SUPERVISORS: AYES: Gioia,Uilkema,Piepho,Bonilla&Glover NOES: none ABSENT: none I ABSTAIN: none r7- - County Finance Director 11 /20/08 SIGNATURE TITLE DATE APPROPRIATION APOO 3 BY: ADI JOURNAL NO. (Deputy) l • t ev