HomeMy WebLinkAboutMINUTES - 12162008 - C.96 TO: BOARD OF SUPERVISORS sE L Contra
FROM: ,�Av��; --r_1� County Administrator 's Costa
o !man
-DATE: December 16, 2008
Osr'� COUK• CountySUBJECT: 2008 ANNUAL REPORT FROM BOARD ADVISORY BODY
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
RECEIVE 2008 Annual Report submitted by the Arts and Culture Commission of Contra Costa
County (AC5)
BACKGROUND:.
On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that
each regular and ongoing board, commission, or committee shall annually report to the Board of
Supervisors on its activities, accomplishments, membership attendance, required training/certification (if
any), and proposed work plan or objectives for the following year, on the second Tuesday in December.
Annual reports shall follow the following format and shall not exceed two typewritten pages:
Advisory Body Name:
Advisory Body Meeting Time/Location:
Chair (during the reporting period):
Staffperson (during the reporting period):
Reporting Period:
I. Activities (1/2 page)
II. Accomplishments (1/2 page)
III. Attendance/Representation (1/4 page)
IV. Training/Certification (1/4 page)
V. Proposed Work Plan/Objectives for Next Year (1/2 page)
CONTINUED ON ATTACHMENT: ■ YES SIGNATURE:
❑ RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
❑APPROVE ❑ OTHER
SIGNATURE(S):
,�rr++
ACTION OF BOARD ON e�
APPROVED AS RECOMMENDED V-OT�iER ❑
VOTE OF SUPERVISORS: M,,�,,,, � I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
UNANIMOUS(ABSENT I W Il l/ ) COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES
AYES: NOES:
OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN: ATTESTED:�QIi� L Il! & ] �
)
DAVID J.TWA,CLERK OF THE BOARD OF
Contact: JANE PENNINGTON(925)335-1900 SUPERVISORS AND COUNTY kDMINISTRATOR
cc: Robin Moore,AC5
4
By: Deputy
Advisory Body Name: Arts and Culture Commission of Contra Costa County (AC5) .
Advisory Body Meeting Time/Location: 7 pm, second Wednesday of each month. Location varies,
and is posted timely in accordance with Brown Act
requirements.
Chair: Jan-June 2008 Sarah Michael
July—Dec 2008 Sarah Michael
Staff person: Robin Moore
Reporting Period: Jan—Dec 2008
Activities
We provide technical assistance to organizations and individuals throughout the county based on our knowledge
of the resources available in the greater Bay Area and networking with other arts and culture organizations.
We presented four exhibitions in our Art Passages program, an ongoing series of art exhibits in the public areas
of the County Administration Building, including the Board of Supervisors Chambers. A county visual arts
organization is selected for each exhibition, rotating around the 5 supervisory districts of Contra Costa County.
Additionally, we co-sponsored the art portion of the annual Cesar Chavez celebration, helping other county
departments make that a big success.
In May 2008, we began hosting the Arts Directory and Calendar on AC5's web site; this is an online directory of
artists and arts organizations in our county. To date, 165 arts organizations and individual artists participate in the
Directory. We believe the directory is invaluable to the community.in finding artists and events, to the arts
community in making themselves known to each other and to the public, and to AC5 and other public agencies in
understanding the scope and nature of our arts community,.in reaching them with our communications, and in
soliciting information, direction, and support from them.
2008 was our first year of participation in the Poetry Out Loud program, a recitation contest for high school
students co-sponsored by the National Endowment for the Arts, the Poetry Foundation and the California Arts
Council. The six county high schools who participated in our pilot year brought the program to over 200 students
in our county. Each school held a competition, sending their two top students to the county wide competition
hosted by AC5. The event filled the Schoolhouse Theatre in Pleasant Hill. CCTV videotaped the event and
broadacst it throughout 2008
We continued to publish Artbeat, the commission's electronic newsletter which currently reaches approximately
350 arts groups and individuals providing a forum to inform the arts community of arts policy issues, study results
and local arts issues; our subscribership has increased by 35% over this last year.
For the 13th year, our Arts Recognition Awards program honored individuals whose work in arts and culture has
had a significant impact on the quality of life in Contra Costa County. No other organization recognizes our
county's arts champions, and all levels of government representatives-city, county, and state are invited to and
often attend the awards event. The celebration, featuring Supervisor Uilkema as MC, was attended by over 100
guests. A video was produced about the honorees; this video is currently being carried on Contra Costa TV. In
addition, the Contra Costa Times continued its support with a feature article and photos of the honorees.
For the second year, we assisted the California Arts Council (CAC) in promoting their creative writing competition
"My California Story Slam"to Contra Costa high schools. Our efforts resulted in many quality entries from our
county. Our county winner will be recognized at a January, 2009 Board meeting, where she will be presented a
$500 check as well as a matching check for her high school's library.
We co-sponsored a "Copyright, Trademark and Patent Seminar"with California Lawyers for the Arts, for artists
and entrepreneurs to learn about ownership and protection of their work. This seminar provided an overview of
copyright, trademark and patent, defined terms and covered issues including registration, infringement, fair use
and licensing, non-disclosure agreements and trade secrets.
AC5 Annual Report 2008 Page 1
s
We hosted a reception for the talented Contra Costa County students who are selected to attend the California
State Summer School for the Arts in Valencia. We honor these students as yet another way of emphasizing the
importance of the arts and celebrating the wealth of young talent that exists in our county.
Accomplishments
Beyond our public programs and events described above, AC5 held its fiscal-yearly planning retreat in June,
which resulted in a work plan for 2008-09. .
As our county's designated State-Local partner, we have applied for and received matching funding from the
California Arts Council (CAC) to help support our operating expenses.
We applied for and received a $1500 grant from Wells Fargo to help offset the costs of our Arts Recognition
Awards event.
Attendance/Representation
AC5 has eight seats. Each of the five county supervisors appoints one person to represent their district. There
are two are at-large seats and one alternate seat which are appointed by the Board of Supervisors at the
recommendation of AC5. We currently have only one seat vacancy(the Alternate), and have interviewed
applicants and recommended a candidate to the Board. AC5 held 9 monthly meetings during 2008. Two
meetings, February and July, were cancelled due to lack of a quorum; the December meeting was cancelled by
mutual agreement to take a holiday break.
Our members participate actively both in meetings and in our programs. We rely on work from our
commissioners and from volunteers to supplement the efforts of our staff. Without extensive participation from
the commissioners most of our events and programs would not be possible.
Training/Certification
Each new AC5 member receives Board Advisory Body training as is required. Robin Moore, our Executive
Director, attended the live training session this year. Additionally, the commissioners and Ms. Moore are
completing the required Ethics training on-line.
Staff and commissioners also attend conferences and meetings related to current issues in arts administration
and advocacy. Recently these have included the California Arts Council's conference on State and Local
Partnerships and a training seminar on the California Cultural Data Project.
Proposed Work Plan/Objectives for Next Year
Arts Directory and Calendar: Over the next year we plan to expand our outreach by continuing to inform both
the arts community and the community at large about the Directory and Calendar. It's off to a good start, but we
see it becoming a much larger presence in the community.
Poetry Out Loud: We feel this program is a success storyfor all who participate, and our goal is to double
participation in 2009.
In addition to continuing all of our existing projects, we plan to accomplish the following:
Arts Cafe: AC5 plans to host approximately quarterly gatherings of local arts groups with the intention of
providing an opportunity for the groups to get to know each other, form new partnerships, and gain tips for
improving their own programs. AC5 has received periodic requests from the community to take a convening role
in bringing together the locals arts community. Arts Cafe furthers AC5's mission statement to "advance the arts in
a way that promotes communication, education, appreciation and collaboration throughout Contra Costa County
so that we may grow creatively as a community that preserves and celebrates our diverse cultural expression."
AC5 Annual Report 2008 Page 2