HomeMy WebLinkAboutMINUTES - 12162008 - C.8 TO: BOARD OF SUPERVISORS Contra
.OF
FROM: JULIA R. BUEREN, PUBLIC WORKS DIRECTOR
Costa
DATE: December 16,-2008 v4 County
SC011rl�
SUBJECT: Contract amendment with Summit CM,Inc.,Countywide. (Developer Fees)(All Districts)(Project
Number: Various)
SPECIFIC RPQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with
Summit CM,Inc.,effective December 16,2008,to increase the payment limit by$50,000 to a new payment limit of
$400,000 for construction management services for subdivision inspection and construction management.
FISCAL IMPACT:
There will be no impact on the County General Fund. The current Consulting Services Agreement is for$350,000
and will be increased to a new total of$400,000 and shall be paid for by Developer Fees.
Continued on Attachment: ® SIGNATURE:
COMMENDATION OF COUNTY ADMINISTRATOR ❑ RECO EN N OF BOARD COMMITTEE
APATPROVE ❑ OTHER
SIGNATURE(S): L
ACTION OF BOARD ON D�d ,6`-P-A;
APPROVED AS RECOMMENDED ❑ OTHER
I hereby certify that this is a true and correct copy of an action
taken and entered on the minutes of the Board of Supervisors on
the date shown.
VOT F SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES: ATTESTED:
ABSENT: ABSTAIN: DAVID TWA, Clerk of the Board of Supervisors and County
Administrator
KE:kg
G:\Const\BO\2008\12-16-08 Summit Amend 2.doc
Orig.Div:Public Works(Construction Division) By ,Deputy
Contact: Kevin Emigh(313-2233)
cc: Auditor-Controller
E.Kuevor,CAO
J.Dowling Construction
P.Denison,Finance
Consultant
SUBJECT: Contract amendment with Summit CM, Inc., Countywide. (Developer Fees) (All Districts)
(Project Number: Various)
DATE: December 16, 2008
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS AND BACKGROUND:
On May 1, 2007,the Board of Supervisors authorized the Public Works Director to execute a Consultant Services
Agreement With Summit CM, Inc. in the amount of$200,000 to provide construction inspection support for our
field subdivision inspection staff. On April 15, 2008, the Board of Supervisors authorized an amendment to the
original contract increasing the payment limit by $150,000.00 from $200,000.00 to $350,000.00.
Due to an extended project with potential future claims it is necessary to continue assistance to our field inspectors.
Services provided will include inspection of subdivision improvements, encroachment permit inspections and
approvals,construction coordination between Contractors,County and Third Parties,Construction Engineering,and
other general support to field inspection staff. Need for additional funding in amount of$50,000.00 will suffice to
meet these additional needs.
CONSEQUENCES OF NEGATIVE ACTION:
If the Consulting Services Agreement Amendment with Summit CM, Inc. is not approved, the original contract
funding amount will be depleted by December 2008, and it may not be possible to complete inspections.
APPROVALS/ACKNOWLEDGEMENTS
(Consulting Services Amendment& Contract)
Under$100,000
APPROVALS
RECOMM DED BY�T EDEPARTMENT CONSULTANT
By: Summit CM Inc.
D ig Print name of business entity
APPROVED BY COUNTY ADMINISTRATOR
By .o
By: S'�e`of dividual or officer
Designee
By: 6Z;�Swr
1
FORM APPROVED BY COUNTY COUNSEL Print name and title Alif applicable
By: 1�
Designee 11 L� 0 a By:
Z.,
ature of individual or officer
APPROVED BY PURCHASING AGENT
By: r... /sem
By: Print name a d title B, if applicable
Designee
Note to Consultant: For corporations, the contract must be signed by two officers. The first signature must be that of the
chairman of the board, president or vice-president; the second signature must be that of the secretary, assistant
secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and corps. Code, Sec. 313). The
acknowledgement below must be signed by a Notary Public.
ACKNOWLEDGEMENT
STATE OF CALIFORNIA
COUNTY OF CONTRA COSTA
On 71 "'fflh.' ISy before me, w G Sa n, tTl =, (insert name and title of the
officer) Notary Public, personally appearedcm Z ,
who proved to me on the basis of satisfactory evidence to be the person( whose name(&) ishwe subscribed to the within
instrument and acknowledged to me that hem,- he4he executed the same in hisiherkheir authorized capacitypOG), and
that by hislherk-14r signature(4on the instrument the person(s), or the entity upon behalf of which the person(e) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and
correct.
WITNESS my h and official seal.
(SEAL)
Signature of NoWy Public
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G:\ConstkAmendments\Summit Amendment#2, 12-16-08.doc