HomeMy WebLinkAboutMINUTES - 12162008 - C.7 TO: BOARD OF SUPERVISORS `'�'s L rontra
FROM: JULIA R. BUEREN Public Works Director
Costa
DATE: December 16, 2008COUNT `�v`4 CO u my
n'•. 4
SUBJECT: APPROVE Project Contingency Fund Increase and execute Contract Change Order No. 1
for the 2008 Tara Hills Drive Curb Ramp project, Pinole area. (District II) Project No.
0662-6R4211-08
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE the 2008 Tara Hills Drive Curb Ramp Project contingency fund increase of $48,000 for a new
contingency fund amount of $59,580.95 effective December 16, 2008, and APPROVE and AUTHORIZE
the Public Works Director, or designee, to execute Contract Change Order Nos. 1 through 4 with Malachi
Construction, effective December 16, 2008, in an amount not to exceed $54,792, to a new payment limit
of $175,390.45 for retaining walls, an additional bike ramp, grind and replace asphalt concrete, and
removing and replacing sidewalk to meet ADA compliance, Pinole area. (51.7% Measure C Funds and
48.3% Road Funds) (District II) Project No. 0662-6R4211-08.
FISCAL IMPACT:
The Project contingency funds are currently insufficient to cover the increased cost'. The increase in
contingency funds will be funded by Measure C Funds (51.7%) and Road Funds (48.3%).
Continued on Attachment: ® SIGNATURE:
❑ RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOM E N OF BOARD COMMITTEE
❑ APPROVE ❑ OTHER
SIGNATURE(S): /) I L �
ACTION OF BOARD ONG � 4V/6;, 06/6,7 ff
APPROVED AS RECOMMENDED ❑ OTHER
VOT OF SUPERVISORS ,/ I hereby certify that this is a true and correct copy of an
UNANIMOUS (ABSENT Oli"c,- )
AYES: NOES: action taken and entered on the minutes of the Board of
ABSENT: ABSTAIN: Supervisors on the date shown.
G:\Const\B0\2008\12-16-08 2008 Tara Hills Drive Curb Ramp Contingency Fund ATTESTED:,," G x7p6e,> �y� am-,Increase&CC0#1.doc Cl
KE:kg:tr DAVID TWA, Clerk of the Board of Supervisors and County
Orig.Div: Public Works(Construction Division) Administrator
Contact:Kevin Emigh(925/313-2233)
cc: County Administrator
Auditor-Controller
Public Works By ZA
` Deputy
Design
J. Dowling,Construction
P. Denison,Finance
Malachi Construction
SUBJECT: APPROVE Project Contingency Fund Increase and APPROVE and AUTHORIZE the Public
Works Director, or designee, to execute Contract Change Order Nos. 1 through 4 for
the 2008 Tara Hills Drive Curb Ramp Project, Pinole area, (District II). Project No.
0662-6R4211-08.
DATE: December 16, 2008
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS AND BACKGROUND:
Additional funding is required to increase the contract contingency amount to pay the contractor for
extra work items. The extra work was a result of unforeseen retaining walls, an additional bike ramp,
grinding and replacing asphalt concrete, and removing and replacing sidewalk to meet ADA compliance.
Approval of the contingency fund increase is required to compensate the contractor for the additional
work.
CONSEQUENCES OF NEGATIVE ACTION:
The lack of approval would prevent successful completion of this contract and preclude payment to the
contractor for required work.