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Home My WebLink AboutMINUTES - 12162008 - C.42 To: BOARD OF SUPERVISORS ` CONTRA = , FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES s COSTA DATE: DECEMBER 9, 2008y COUNTY rq cdG�`r"1 SUBJECT: APPROPRIATION ADJUSTMENT TO PURCHASE TWO REPLACEMENT BACKHOES AND ONE TRUCK FOR THE PUBLIC WORKS DEPARTMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No.3035- authorizing new revenue for the Public Works Department Road Fund (0672) in the amount of $136,510 from accumulated depreciation and estimated salvage and appropriating it to replace specified equipment for the Public Works Department. FINANCIAL IMPACT This action provides appropriations from depreciation and salvage for the replacement of two backhoes and one truck. The estimated purchase cost of $202,350 will be funded with accumulated depreciation ($127,210) and estimated salvage ($9,300) and funds ($65,840) from the Public Works Department Road Fund FY2008/09 Budget. BACKGROUND The Public Works Department is replacing two backhoes and a truck that are over 13 years old and in poor operating condition. CONTINUED ON ATTACHMENT: YES SIGNATURE. COMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOA COMMITTEE .!$.-APPROVE _OTHER ' SIGNATURES ACTION OF BOARD ON `ti PPROVED AS RECOMM NDED OTHER AYES: Gioia, Uilkema, Piepho, Bonilla, and Glover NOES: None ABSENT: None ABSTAIN: None MEDIA CONTACT: MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE Administration AND CORRECT COPY OF ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISOR ON THE DATE SHOWN. Auditor-Controller `i/7 L` Oma, Public Works Dept. ATTESTED Ge&vWAia�tri_ '�`� DAVID J.TWA,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR . BY •DEPUTY G:iAdminWehicleReplacementBoardOrders\Public Works\2008\BOAppropAd1 3Pieces Egpmt12-09-08.doc Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT FINAL APPROVAL NEEDED BY: T/C 27 ® BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR r ACCOUNT CODING BUDGET UNIT: ROAD FUND ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT FUND 110800 ROAD FUND 0672 4953 . AUTOS & TRUCKS 37,088.00 0672 4957 HEAVY CONSTRUCTION EQUIPMENT 99,422.00 0993 6301 RESERVE FOR CONTINGENCIES 1369510.00 0993 6301 APPROPRIABLE NEW REVENUE 1369510.00 TOTALS: $136,510.00 $2739020.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER ' To appropriate accumulated depreciation and estimated By: ✓ 4t ' Date: � salvage from equipment#3612, 5538, 7651, & 7652 . All vehicles met replacement policy guidelines. COUNTY MINlS7RATOR By: Date BOARD OF SUPERVISORS AYES: Gioia, Uilkema, Piepho, Bonilla, and Glover NOES• None CC: Carol Raynolds Deputy Director General Services 11/2112008 IGNATURE TITLE DATE By: Date (M8`134Rev.2iee> APPROPRIATION ,/ ADJ. JOURNAL NO. APOO S 0 3 J CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: ROAD FUND ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT FUND 110800 ROAD FUND 0672 8982 EQUIPMENT REPLACEMENT RELEASE 127,210.00 0672 9922 SALE OF EQUIPMENT 99300.00 TOTALS: $1369510.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated By: AAZ' 71`Z�0(0- Date: /AWOIP salvage on the following vehicles being replaced by the Road Fund: COUNT ADMINISTRATOR EQUIP# A/C DEPR SALVAGE TOTAL 3612 14 428 19000 159428 By: Dater 5538 209360 1,300 219660 BOA OF SUPERVISORS 7651 479053 3 500 50,553 7652 45 369 3 500 489869 AYES: Gioia, Uilkema, Piepho, Bonilla, Total 1 127,2101 99300 1 1369510 and Glover NOES: None Deputy Director General Services 11/21/2008 SIGNATURE TITLE DATE By: Date: • �� S/ (M 8134 Rev.7186) REVENUE ADJ. JOURNAL NO. RAOO S 0 3 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : PUBLIC WORKS Date: 8/21/2008 Authorized Signature: ,moi -. . ,i-� Telephone: 3-7042 Printed Name: JIM STEFFENSEN 1. Reason and justification for vehicle request: REPLACEMENT VEHICLE 2. Funding Source: (Budget information will be used to prepare Board Order): Is an appropriation ad' ment n Yes ❑No Fiscal Officer: Nam Telephone: 3. Description of vehicle or equip uested (I applicable, complete an accessories form): JOHN DEERE 310 SJ BACKHOE W/LOADER 4. Is an alternative fuel vehicle acceptable? ®Yes ❑No If no, reason clean air vehicle will not work: UNIT WILL OPERATE ON B20 BIODIESEL 5. If replacement, which vehicle or equipment is being replaced: Type: BACKHOE, WITH LOADER Vehicle/Equipment Number: 7651 Odometer/Hours: 4207 HOURS 6. Reason purchase cannot wait until next budget cycle: UNIT HAS HISTORY OF EXCESSIVE REPAIR COSTS AND AT16 YEARS/4207 HOURS IS ATyEND,OF LIFECYCLE 7. CAO Release to GSD Fleet Management: Yes ❑ No Date: CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes ® No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: 2/9/2007 Vehicle/Equipment: Make: FORD Model: 655D Year: 1992 Condition of vehicle and/or equipment and life expectancy: UNIT IS IN POOR CONDITION- HAS ALMOST $45K IN REPIRS OVER LAST 5 YEARS- 16 YEARS OLD Accumulated Depreciation: $45,369.00 Estimated Salvage Value: $3,500.00 Estimated Cost of Request: $19,0,000.00 3. Fleet Manager Signature: 1,'b�y Date: 8/21/2008 FADocument templates\Vehicle&Equipment Request\Veluele-EquipmentRequest-Fi Ilin pw BACKHO E.doc 12/12/01 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : PUBLIC WORKS. Date: 8/21/2008 Authorized Signature: !r`— - h--> Telephone: 3-7042 Printed Name: JIM STEF NSEN 1. Reason and justification for vehicle request: REPLACEMENT VEHICLE 2. Funding Source:' (Budget information will be used to prepare Board Order): Is an appropriation adjus e e ? . ❑Yes ❑No Fiscal Officer: Name: �. Telephone: 3. Description of vehicle or equi u ted (If applicable, complete an accessories form): JOHN DEERE 310 SJ BACKHOE W/LOADER 4. Is an alternative fuel vehicle acceptable? ®Yes ❑No If no, reason clean air vehicle will not work: UNIT WILL OPERATE ON B20 BIODIESEL 5. If replacement, which vehicle or equipment is being replaced: Type: BACKHOE, WITH LOADER Vehicle/Equipment Number: 7650 Odometer/Hours: 4255 HOURS 6. Reason purchase cannot wait until next budget cycle: EQUIPMENT WAS DEADLINED AND SOLD IN 2007-ALREADY;DEFERRED REPLACEMENT 1 YEAR. PW MAY HAVE TO RENT 7. CAO Release to 'GSD Fleet Management: Yes ❑ No Date: CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes ® No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: 2/9/2007 Vehicle/Equipment: Make: FORD Model: 655D Year: 1992 Condition of vehicle and/or equipment and life expectancy: UNIT SOLD IN 2007- UNECONOMICAL TO REPAIR AND UNIT HAD OVER 4,000 HOURS/16 YEARS OF HARD OPERATION Accumulated Depreciation: $47,049.00 Estimated Salvage Value: $3,500.00 Estimated Cost of Request: 1000000.00 3. Fleet Manager Signature: C - Date: 8/21/2008 F:\Document templatesWehicle&Equipment Request\vehicle-EquipmentRequest-Fillin pw BACKHOE.doc 12/12/01 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : PUBLIC WORKS Date: 10/20/2008 Authorized Signature: Telephone: 3-7042 Printed Name: JIM ST&ENSEN 1. Reason and justification for vehicle request: REPLACEMENT VEHICLE 2. Funding Source: (Budget information will be used to prepare Board Order): Is an appropriation adjustment de ? ❑Yes ❑No Fiscal Officer: Narr / J Telephone: 3. Description of vehicle or equipme < ted (If applicable, complete an accessories form): 3/4 TON 8.0' BED, 2WD 4. Is an alternative fuel vehicle acceptable?. ®Yes ❑No: If no, reason clean air vehicle will not work: VEHICLE WILL OPERATE ON B20 BIODIESEL 5. If replacement, which vehicle or equipment is being replaced: Type: 3/4 TON FLATSIDE 8.0' BED Vehicle/Equipment Number: 5538 Odometer/Hours: 117,369 6. Reason purchase cannot wait until next budget cycle: VEHICLE PAST RETIREMENT PARAMETERS AND REQUIRES $3,000 IN REPAIRS TO KEEP IN SERVICE 7. CAO Release to GSD Fleet Management: ❑ Yes ❑ No Date: CAO Signature: we FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes ® No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: 10/20/2008 Vehicle/Equipment: Make: GMC Model: SIERRA Year: 1995 Condition of vehicle and/or equipment and life expectancy: VEHICLE IS DEADLINED WITH $3,000 IN REPAIRS- 117,000 MILES AND 13 YEARS OLD NOT ECONOMICAL TO REPAIR Accumulated Depreciation: $20,360.00 Estimated Salvage Value: $1,300.00 Estimated Cost of Request: JZ ,OA.Qp, 3. Fleet Manager Signature: Date: 8/20/2008 \\GSD-APP2\Usets$\t attetsby\Document templates\Vehicle&Equipment Request\Vehicle-EquipmentRequest-Fillin pw.doc 12/12/01