HomeMy WebLinkAboutMINUTES - 10172007 - HA3 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: February 11, 2003
SUBJECT: AGENCY PLAN FOR FISCAL YEAR 2003 FOR THE HOUSING AUTHORITY OF THE
COUNTY OF CONTRA COSTA HOUSING AUTHORITY AS MANDATED BY THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD).
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE the Public Housing Agency (PHA) Annual Plan for Fiscal Year 2003.
APPROVE the "PHA Certification of Compliance with the PHA Plans and Related Regulations Board
Resolution to Accompany the PWA Plan" Resolution No. 5035.
AUTHORIZE the Chair to sign the above mentioned Board Resolution, and
AUTHORIZE the Executive Director to sign any other required documentation related to the PHA Agency
Plan.
IL FINANCIAL IMPACT:
None.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND
Under the federal Quality Housing and Work Responsibility Act of 1998 (QWHRA) each PHA must
annually submit an Annual Plan for the upcoming fiscal year. To fulfill this requirement the Housing
Authority conducted a planning process to prepare its Annual Plan for fiscal year 2003. Notices were
published in newspapers of general circulation and posted at each of the Housing Authority's
developments to inform the residents of the new Annual Plan, the scheduled public hearing date and to
solicit comments. At a scheduled public hearing on January 16, 2003 comments and recommendations
were received and are reflected in the 2003 Annual Plan. Attached is an executive summary of the
Annual Plan. The public notification also welcomed comments and recommendations at the regularly
scheduled Housing Authority Advisory Commission meeting on January 27, 2003, at which time the
Advisory Commission approved the Housing Authority's Annual Plan for fiscal year 2003.
The Housing Authority is requesting approval for its fiscal year 2003 Annual and PHA Five Year Plan.
HUD requires this plan be considered for approval annually.
CONTINUED ON ATTACHMENT: YES SIGNATURE /t*
,:/RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)-
ACTION OF BCA6 D ON Febr24a 11, 2003 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS (ABSENT III ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED Febp4pa 11, 2003
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY t �,� L,t� �' PUTY
eldrwnrc
U.S.Department of Housing and Urban Development
Office ofPublic and Indian Housing Resolution No. 5035
PHA Certifications of Compliance with the PRA Plans
and Related Regulations
Board Resolution to Accompany the PHA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency(PHA)listed
below,as its Chairman or other authorized PHA official if there is no Board of Commissioners,
I approve the submission of the 5-Year Plan and Annual Plan for PHA fiscal year beginning
2 0 0 3 ,hereinafter referred to as the Plan of which this document is a part and make the
following certifications and agreements with the Department of Housing Development(HUD)in
connection with the submission of the Plan and implementation thereof
I. The Plan is consistent with the applicable comprehensive housing affordability strategy(or any plan
incorporating such strategy)for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent
with the applicable Consolidated Plan,which includes a certification that requires the preparation of an
Analysis of Impediments to Fair Housing Choice,for the PHA's jurisdiction and a description of the
manner in which the PHA Plan is consistent with the applicable Consolidated Plan.
3. The PHA has established a Resident Advisory Board or Boards,the membership of which represents
the residents assisted by the PHA,consulted with this Board or Boards in developing the Plan,and
considered the recommendations of the Board or Boards(24 CFR 903.13). The PHA has included in the
Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a
description of the manner in which the Plan addresses these recommendations.
4. The PHA made the proposed Plan and all information relevant to the public hearing available for public
inspection at least 45 days before the hearing,published a notice that a hearing would be held and
conducted a hearing to discuss the Plan and invited public comment.
5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964,the Fair
Housing Act,section 504 of the Rehabilitation Act of 1973,and title II of the Americans with Disabilities
Act of 1990.
6. The PHA will affirmatively further fair housing by examining their programs or proposed programs,
identify any impediments to fair housing choice within those programs,address those impediments in a
reasonable fashion in view of the resources available and work with local jurisdictions to implement any
of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement
and maintain records reflecting these analyses and actions.
7. For PHA Plan that includes a policy for site based waiting lists:
• The PHA regularly submits required data to HUD's MTCS in an accurate,complete and timely
manner(as specified in PTH Notice 99-2);
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection
of the development in which to reside,including basic information about available sites;and an
estimate of the period of time the applicant would likely have to wait to be admitted to units of
different sizes and types at each site;
• Adoption of site-based waiting list would not violate any court order or settlement agreement or be
inconsistent with a pending complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such waiting list is consistent with
affirmatively furthering fair housing;
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with
civil rights laws and certifications,as specified in 24 CFR part 903.7(c)(1).
PHA Certifications of Compliance with the PHA Plans and Related Regulations
12/99
Page 1 of 3
U.S.Department of Housing and Urban Development
Office of Public and Indian Housing
8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the
Age Discrimination Act of 1975.
9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41,Policies and
Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically
Handicapped.
10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of
1968,Employment Opportunities for Low-or Very-Low Income Persons,and with its implementing
regulation at 24 CFR Part 135.
11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24
CFR Part 24,Subpart F.
12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on
lobbying required by 24 CFR Part 87,together with disclosure forms if required by this Part,and with
restrictions on payments to influence Federal Transactions,in accordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24.
13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21:The PHDEP Plan is consistent
with and conforms to the"Plan Requirements"and"Grantee Performance Requirements"as specified in
24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for
review/inspection(at all times),records or documentation of the following:
• Baseline law enforcement services for public housing developments assisted under the PHDEP
plan;
• Consortium agreement/s between the PHAs participating in the consortium and a copy of the
payment agreement between the consortium and HUD(applicable only to PHAs participating in a
consortium as specified under 24 CFR 761.15);
• Partnership agreements(indicating specific leveraged support)with agencies/organizations
providing funding,services or other in-kind resources for PHDEP-funded activities;
• Coordination with other law enforcement efforts;
• Written agreement(s)with local law enforcement agencies(receiving any PHDEP funds);and
• All crime statistics and other relevant data(including Part I and specified Part II crimes)that
establish need for the public housing sites assisted under the PHDEP Plan,
14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR
Part 24 as applicable.
15. The PHA will take appropriate affirmative action to award contracts to minority and women's business
enterprises under 24 CFR 5.105(a).
16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to
carry out its review under the National Environmental Policy Act and other related authorities in
accordance with 24 CFR Part 58.
17. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate
requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours
and Safety Standards Act.
18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine
compliance with program requirements.
19. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35.
20. The PHA will comply with the policies,guidelines,and requirements of OMB Circular No.A-87(Cost
Principles for State,Local and Indian Tribal Governments)and 24 CFR Part 85(Administrative
Requirements for Grants and Cooperative Agreements to State,Local and Federally Recognized Indian
Tribal Governments.).
21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with
its Plan and will utilize covered grant funds only for activities that are approvable under the regulations
and included in its Plan.
PHA Certifications of Compliance with the PHA Plans and Related Regulations
12/99
Page 2 of 3
U.S.Department of Housing and Urban Development
Office of Public and Indian Housing
22. All attachments to the Plan have been and will continue to be available at all times and all locations that
the PHA Plan is available for public inspection. All required supporting documents have been made
available for public inspection along with the Plan and attachments at the primary business office of the
PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be
made available at least at the primary business office of the PHA.
Housing Authority of the
Critsnty of Contra Casta _C Q 1
PHA Dame PHA Number
Signed/Dated by PHA Burd Chair or other authorized PHA official
PHA Certifications of Compliance with the PHA Plans and Related Regulations
12/99
Page 3 of 3
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
AGENCY PLAN EXECUTIVE SUMMARY
Overview
The Quality Housing and Work Responsibility Act of 1:998 (QHWRA), implemented
many significant changes affecting the programs generally managed by public housing
agencies (PHAs), specifically the HUD-funded Section 8 Housing Choice Voucher
program and the public housing programs. It is a requirement that PHAs develop and
adopt a Five-Year Plan and an Annual Plan, collectively referred to as the Agency Plan.
The Agency Plan is intended to advise HUD, the public and the clients of the individual
PHAs adopted mission for serving its jurisdiction's low-income households, and its
strategies for addressing the housing and related needs identified for those households.
According to its published Final Rule regarding the Agency Plan, the U. S. Department
of Housing and urban Development (HUD) describes the Five-Year Plan as the part that
describes the mission of the PHA along with its goals and objectives for achieving its
mission over the next five years. The Agency Plan, on the other hand, provides details
on the PHAs' immediate operations, programs and services, participant characteristics,
strategies for handling any operational concerns, residents' needs, and planned
programs and services for the upcoming fiscal year. Both of these planning
mechanisms (the Five-Year and the Annual Plans) require the PHA to examine its
existing operations and needs and to design long and short-range strategies to address
the needs.
Adoption of the Agency Plan follows an analysis and public review process that
incorporates input from a Resident Advisory Board (RAB), representing both public
housing tenants and Section 8 participants, and final Agency Plan adoption by the PHAs'
governing board after a public hearing. During RAB meetings there were recommended
several changes to the draft Agency Plan initially prepared by the staff of the Housing
Authority of the County of Contra Costa, and the fiscal year 2003 Annual Plan and PHA
Five Year Plan is now ready for submission to your Board for approval.
Review Process
In response to the federal Quality Housing & Work Responsibility Act of 1998 (QHWRA)
the Authority conducted a planning process to prepare the Agency Plan for the year
2003.
A briefing on the Agency Plan was given at a meeting of the Residents Advisory Board
(RAB) on November 13 and December 12, 2002 to provide updates and changes, and,
to respond to any questions or concerns to the proposed Agency Plan for fiscal year
2003/2004. The RAB had given their tentative approval on December 12, pending the
outcome of the public hearing.
On January 16, 2003, a public hearing was held to entertain questions or
comments relative to the Agency Plan for 2003. Other than grammatical or
format issues there were no substantive recommendations or comments related
to the Agency Plan. However, written comments were received from a Bayo Vista
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resident regarding the review process and certifications. Staff initially reviewed
these comments and found nothing to warrant changing any item in the Agency
Plan. Staff will be reviewing the comments and observations in preparation for a
response directly to the resident. Immediately after the public hearing the
president of the RAB convened a meeting of those RAB members attending the
public hearing. The attending RAB members unanimously approved the Agency
Plan for 2003.
Agency Plan Summary
Because the Housing Authority of the County of Contra Costa is rated by HUD as a
"High Performer", QHWRA allows the HACCC to submit a "streamlined" or shortened
version of the complete Agency Plan. The following components are mandatory
inclusions for all PHA agency plans and are included in the attached review draft of the
HACCC Agency Plan.
Five-Year Plan
Mission Statement:
"Providing high quality affordable housing solutions and promoting self-sufficiency for
low income people of Contra Costa County."
Coals:
Annual! Plan Statement of Local Housing Needs:
General numbers of households by ethnicity and income levels; needs of
households on waiting lists; strategies to increase housing opportunities, such
as local preferences.
Statement of Financial Resources:
Current and anticipated funding sources and budgets.
PHA Policies Governing Eligibility, Selection and Admissions:
Public Housing and Section 8 waiting lists, selection and screening policies;
deconcentration plan.
PHA Rent Determination Policies:
HACCC determination of flat rents for Public Housing; selection of Payment
Standards for the new Section 8 Housing Choice Voucher Program; setting of
$50 minimum rent payments for both programs.
Capital Improvement Needs:
Inclusion of the Annual Capital Fund Program Annual Statement and the five
year projected capital improvement needs.
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Demolition and Disposition:
Statement that the HACCC does intend to demolish or dispose of Public Housing
units in the coming year in accordance with the Youth Build grant and the Los
Medanos conversion to tax-credit property.
Designation of Public Housing by Elderly Families or Families with Disabilities:
Statement that the HACCC will retain developments as family or as
elderly/disabled.
Conversion of Public Housing to 'Tenant-Based Assistance:
Statement that HUD has not identified any properties under mandatory
conversion from Public Housing project to Section 8 assisted units.
Homeownership Programs Administered by the PHA:
HACCC currently has no formal homeownership programs, but will continue to
revisit and study the feasibility and viability of a homeownership program. The
Housing Authority is considering implementing a homeownership program for
Section 8 participants for the year 2003 and this will be included with the
submission of the Section 8 Administrative Plan for 2003.
Civil Rights Certifications:
Inclusion of mandatory statements that HACCC complies with the applicable civil
rights provisions.
Fiscal Audit:
Last independent auditor's report (FY 2001-2002) available for public review.
Cather Mandatory Information:
(1) Description of RAB selection and review process; and, (2) statement that
Consolidated Plan was considered when drafting the Agency Plan to ensure
consistency.
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