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TO: BOARD OF SUPERVISORS
.. Costa
FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR
DATE: February11 2003 "��"��u n t�
Y9---
SUBJECT: APPROVE and AUTHORIZE the Public 'Works Director, or designee, to execute an
amendment to the Lease with the Federal Aviation Administration (FAA) for increased
security measures at the FAA Control Tower at Buchanan Field Airport.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Public Works Director,or designee,to execute an amendment,effective
February 11, 2003, to the 1989 Control Tower Lease with the Federal Aviation Administration(FAA) for
increased security measures at the FAA Control Tower located at the Buchanan Field Airport,Concord area.
(No financial impact.) (District IV)
IL Financial lmpact:
There is no impact to the General Fund or the Airport Enterprise Fund as the FAA will be responsible for all
costs associated with the security enhancements and no local match is required.
Continued on Attachment: X SIGNATURE: - '
-''RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
'APPROVE OTHER
r
SIGNATURE (S).
ACTION OF BO ONFebruary 11, 20OWPROVED AS RECOMMENDED jcx OTHER
VOTE OF SUPERVISORS I hereby certify that this is a true and correct copy of an action
Xx UNANIMOUS(ABSENT taken and entered on the minutes of the Board of Supervisors on
AYES: NOES: the date shown.
ABSENT: I ABSTAIN:
ATTESTED: FEBRUARY 11, 2003
KF:KJ:df JOHN SWEETEN,Clerk of the Board of Supervisors and County
C:\Word Files\BO\2003\bo2-I IFAA tower.doc
Administrator
Orifi.Div: Public Works(Airport)
Contact: (K.eith Freitas)
cc: County Administrator .
M.Shin,Public Works Director By ^_-� ,Deputy
J.Bueren,Deputy Public Works Director f
FAA
SUBJECT: APPROVE and AUTHORIZE the Public Works Director,or designee,to execute an amendment to
the Lease with the Federal Aviation Administration (FAA) for increased security measures at the
FAA Control Tower at Buchanan Field Airport.
DATE: February 11, 2003
PAGE 2
III. Reasons for Recommendations and Backsround:
In 1989,the Federal Aviation Administration(FAA)entered into a lease with Contra Costa County for the
control tower located at Buchanan Field Airport.
Since 1993, several terrorist and bomb events have occurred which have prompted the FAA to improve
physical security measures designed to protect federal employees, facilities, and the general public.
Presidential directive mandates the protection of America's Critical Infrastructure and decrees that physical
security measures be taken to ensure public safety.
As a result,the FAA in undertaking the implementation of protective measures at all FAA staffed facilities.
These facilities must be in compliance with mandated requirements including security enhancement
improvements and personnel security requirements at their facilities. These personnel security requirements
are mandatory for any contractors or subcontractors at the FAA control tower site whose work exceeds 180
calendar days during a 1-year period. The FAA will be responsible for all costs associated with the security
enhancements to the facility and for the additional personnel security requirements.
The FAA is modifying all existing leases to include the additional personnel requirements including the
Luse with Contra Costa County for the control tower located at Buchanan Field Airport.
IV. Consequences of Neeative Action:
If this amendment is not executed,Contra Costa County could be held in violation of a presidential directive.
TO: BOARD OF SUPERVISORS Contra
FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTORiA
Costa
DATE: February 11, 2003 County
��
SUBJECT: APPROVE and AUTHORIZE,the Public Works Director,or designee,to execute a Lease with
the Federal Aviation Administration(FAA)for operation of an Automated Surface Observing
System at Buchanan Field Airport.
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Public Works Director,or designee,to execute a Lease,effective February
11, 2003, with the Federal Aviation Administration (FAA) for the placement of an Automated Surface
Observing System (ASOS) at Buchanan Field Airport, Concord area(District IV).
IL Financial lmnact:
There is no impact to the general fund or the Airport Enterprise Fund. The government shall pay the County
no monetary consideration for the placement, operation, and maintenance of equipment upon the premises
hereby leased.
Continued on Attachment: X SIGNATURE:
COMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
__&-APPROVE THER
SIGNATURE S
ACTION OF BO N FEBRUARY 11J2005PPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I hereby certify that this is a true and correct copy of an action
xx UNANIMOUS(ABSENT III � taken and entered on the minutes of the Board of Supervisors on
AYES: NOES: the date shown.
ABSENT:III ABSTAIN:
KF.KJodf ATTESTED: FEBRUARY 1.1 , 2003
C:1Word Files\BO\2003\bo2-1 IFAA tower.doc JOHNS SWEETEN,Clerk of the Board of Supervisors and County
Orig.Div: Public Works(Airport) Administrator
Contact: (Keith Freitas)
cc: County Administrator
M.Shin,Public Works Director
J.Bueren,Deputy Public Works Director By , ,Deputy
FAA ✓
SUBJECT: APPROVE and AUTHORIZE the Public Works Director,or designee,to execute a Lease with
the FederalAviation Administration(FAA)for operation of an Automated Surface Observing
System at Buchanan Field Airport.
DATE: February 11, 2003
PAGE: 2
III. Reasons for Recommendations and Background:
In 1991, Contra Costa County entered into an agreement to rent ground space to the United States
Department of Commerce,National Oceanic and Atmospheric Administration to install,operate,maintain
and repair Automated Surface Observing System (ASOS) equipment at Buchanan Field Airport.
The Federal Aviation Administration(FAA)has taken over the responsibility for maintaining the equipment
on behalf of the Department of Commerce. The two agencies have decided that the FAA will assume
ownership of this equipment. In doing so,the FAA has requested the County terminate the existing License
Agreement with the Department of Commerce and enter into a Lease Agreement with them.
IV. Consequences of Neiiative Action:
If this Lease is not executed, there will be no federal government supervision of the ASOS monitoring
equipment and the equipment could be removed.
TO: THE BOARD OF SUPERVISORS, OF CONTRA COSTA COUNTY, CALIFORNIA, AS
THE GOVERNING BODY OF THE CONTRA COSTA COUNTY FLOOD CONTROL AND
WATER CONSERVATION DISTRICT
FROM: MAURICE M. SHIU, CHIEF ENGINEER, FLOOD CONTROL AND WATER
CONSERVATION DISTRICT
DATE: February 11, 2003
SUBJECT: Approve Consulting Services Agreement Amendment for the Drainage Area 30C—South
Basin project. Project No. 7558-8D8489, Brentwood area.
Specific Request(s)or Recommendation(s)&Background&Justification
1. Recommended Action:
APPROVE and AUTHORIZE the Chief Engineer, Flood Control and Water Conservation District,or
designee, to execute a Consulting Services Agreement Amendment with Purcell, Rhoades and
Associates effective October 2, 2002 to increase the payment limit by$12,300 to a new payment
limit of$37,100 for increases in existing contract items and extend the contract completion date to
September 30, 2004.
II. Financial Impact:
t
The increase will be funded by Drainage Area 30C Funds.
Continued on attachment X yes SIGNATURE: ,
RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
-APPROV OTHER
SIGNATURES : -
ACTION OF BO ON: APPROVED AS RECOMMENDED xx OTHER
VOTE OF SUPERVISORS I hereby certify that this is a true and correct copy of an
xx UNANIMOUS (ABSENT III ) action taken and entered on the minutes of the Board of
AYES: NOES: Supervisors on the date shown.
ABSENT: III ABSTAIN:
Contact: Allison Knapp(925)313-2177 ATTESTED: FEBRUARY 11, 2003
Orig.Div.: PW(Flood control) JOHN SWEETEN, Clerk of the Board of Supervisors and
cc: County Administrator County Administrator
Auditor-Controller
Public Works
Accounting
By �-- _ , Deputy
AK:cjd
G:\GRPDATA\FLDCTL\ADMINISTRATION\BOARD ORDERS\2003 BO\CSA CONTRACT AMEND PURCELL 2-11-03.DOC
SUBJECT: Approve Consulting Services Agreement Amendment for the Drainage Area 30C—South
Basin project. Project No. 7558-678489, Brentwood area.
DATE: February 11, 2003
PAGE 20F2
III. Reasons for Recommendations and Background:
Additional funding is needed to pay the consultant for increases in the scope of work for
Geotechnical services. The original contract was for Phase 1, 11 and I I I of the scope of work for the
Geotechnical Study for the South Basin in Drainage Area 30C. For consistency of the project,the
District would like to retain Purcell, Rhoades and Associates for on-call testing and observation
services during the continued construction of the basin this season.
IV. Consequences of Negative Action:
The lack of approval would not allow payment to the contractor for services already rendered and
additional services in the future.
4
TO: BOARD OF SUPERVISORSt
FROM: Maurice M. Shiu, Public Works Director
DATE: February 11, 2003
SUBJECT: Amend Consulting Services Agreement with Aquatic Outreach Institute for San Pablo Creek
Watershed Awareness Program
Work Order No: 7237
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Public Works Director or designee to execute a contract amendment with
the Aquatic Outreach Institute to increase the payment limit of$75,000 by$2,367 to a neve payment limit of
$77,367 for fulfilling a City of San Pablo-Contra Costa County's partnership in support of the Aquatic
Outreach Institute SPAWNERS program.
II. Financial Impact:
There will be no impact to the General Fund. The County will fund this contract with stormwater utility
assessment revenue (Fund 2517) on behalf of the City of San Pablo.
Continued on Attachment: x SIGNATURE -
7 L .};
_RECOMMENDATION OF BOARD COMMITTEE
I'PROVE OTHER
SIGNATURES
ACTION OF BO)o ON2 11/03 APPROVED AS RECOMMENDED.=OTHER
VOTE OF SUPERVISORS
xx UNANIMOUS (ABSENT III }
AYES: NOES:
ABSENT: III ABSTAIN:
I hereby certify that this is a true and correct
RL:cjd Copy of an action taken and entered on the minutes
G:IGrpData\FldCtl\Administrationl3oard Orders12003 BO\Aol Contract Amend_Boof the Board of Supervisors on the date shown.
2003.doc
Orifi.Div:Public Works(Flood Control Engineering)
Contact: Ronnie Levin,(925)313-2281 ATTESTED:FEBRUARY 11, 2003 _
cc: Public Works-Flood Control Engineering&Accounting JOHN SWEETEN, Clerk of the Board
Linda Martinez,Public Works Administration of Supervisors and County Administrator
Auditor-Controller-Contracts
GAO
Aquatic Outreach Institute By ,Deputy
Sharon Farrell
Program Coordinator
1327 South 46 Street,Building 155
Richmond,CA 94804
Angela EI-Telbany,City of San Pablo
One Alvarado Square
San Pablo,CA 94806
SUBJECT: Amend Consulting Services Agreement with Aquatic Outreach Institute for San Pablo Creek
Watershed Awareness Program
PAGE: 2
DATE: February 11,2003
III. Reasons for Recommendations and Background:
During FY 1997/98 the City of San Pablo(City)received a reduced stormwater utility assessment due to an
input error by Flood Control District staff. In September 1999 Contra Costa County(County)and the City
formed a partnership to contract with the Aquatic Outreach Institute (AOI) for the coordination and
administration of the San Pablo Watershed Neighbors Education and Restoration Society(SPAWNERS).By
mutual agreement,the County paid all but$2,367.00 of what was owed to the City to AOI during the term of
the 1999/2000 contract. The remainder of the debt was to be paid on behalf of the City to AOI as part of the
2000/2001 contract. This did not happen, nor did it occur in the following years' contracts. The current
contract between the County and AOI is effective from September 1,2002 through February 29,2004.The
City of San Pablo would like to continue its partnership with the County in supporting the SPAWNERS and
has requested that the remaining $2,367.00 be added to this contract.
AOI has submitted a revised scope of work(attached)which now includes activities within the City of San
Pablo.
IV. Consequences of Negative Action:
The County will continue to owe the City $2,367.00.
C. 26
THE BOARD OF SUPERVISORS OF
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on FEBRUARY 11, 2003 , by the following vote:
AYES: SUPERVISORS GIOIA, UILKEMA, GLOVER AND DESAULNIER
ABSENT: SUPERVISOR DONNA GERBER
ABSTAIN: NONE
SUBJECT: APPROVE AND AUTHORIZE the Public Works Director, or designee,
to execute a contract with Margaret Fong in the amount of
$61,300. to provide the provision of community programming
and support services for County Service Area M-17 MonTraBay
RELISTED: Community Center and the Public Works Department.
To February 25, 2003
I hereby certify that this is a true and correct
copy of an action taken and entered on the
minutes of the Board of Supervisors on the
date shown.
Attested: February 11, 2003
John Sweeten, Clerk of the Board
Of Supervisors and County Administrator
By: .
—ffeputy Clerk
Y'�
TO: BOARD OF SUPERVISORS
FROM: MAURICE M. SHIU,PUBLIC WORKS DIRECTOR
DATE: February 11, 2003
SUBJECT: APPROVE and AUTHORIZE the Public Warks Director, or designee, to execute a contract with
Margaret Fong in the amount of$61,300 to provide the provision of community programming
and support services for County Service Area M-17 MonTaraBay Community Center and the
Public Works Department, for the period March 1, 2003 through February 28, 2004,
Countywide. (All Districts)Project#4505-2310-SAS905SAS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with
Margaret Fong in the amount of $61,300 for the provision of community programming and support
services for County Service Area M-17 MonTaraBay Community Center and the Public Works
Department, for the period March 1,2003 through February 28, 2004, Countywide.
IL Financial Impact:
There is no impact to the County General Fund. Funds are generated from various county service areas.
Continued on Attachment:X SIGNATURE:
t,t.�ECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
®PROVE OTHER
SIGNATURE(S):�Lc
ACTION OF BO ON FEB. ,/03 APPROVED AS RECOMMENDED xx OTHER
VOTE OF SUPERVISORS
-Kx UNANIMOUS(ABSENT I
AYES: NOES:
ABSENT: ABSTAIN:
I hereb ertify that this is a true and correct copy of
MF:sr an action ken and entered on the minutes of the
G:1GrpData\SpDist\Board Orders42003102 JFebruary102-11-03 Margaret Fong.doc Board of Su isors on the date shown.
Orig.Div:Public Works(Special Districts)
Contact: Skip Epperly(313-2253)
cc: County Administrator FE1i f 2003
Assessor ATTESTED:
Auditor-Controller JOHN SWEETEN,Cle of the Board of
Community Development Supervisors and County ritinistrator
County Counsel
L.Holden,Accounting
Contract Folder
Contract Binder By ,Deputy
SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with
Margaret Fong in the amount of$61,300 to provide the provision of community programming
and support services for County Service Area M-17 MonTaraBay Community Center and the
Public Works Department, for the period March 1, 2003 through February 28, 2004,
Countywide. (All Districts)Project#4505-2310-SAS905SAS
DATE: February 11, 2003
PAGE 2
III. Reasons for Recommendations and Background:
Margaret Fong has been a County contract employee in the capacity of Administrative Aide for
approximately four years. Her services are needed for the provision of community programming and
support services for County Service Area M-17 MonTaraBay Community Center and Public Works
Department.
IV. Consequences of Negative Action:
Community programming and support services for the Public Works Department will be negatively
impacted without a contract for these services.
TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS,CANYON LADES GEOLOGIC
HAZARD ABATEMENT DISTRICT ,077
FROM: Maurice Shiu, Public Works Director /
DATE. February 11,2003
SUBJECT: APPROVE and AUTHORIZE Gray-Bowen and Company,Inc. as the General Manager of Canyon
Lakes Geologic Hazard Abatement District to execute a contract amendment with Gilpin
Geosciences, Inc. effective February 11, 2003 to increase the payment limit by$24,000 to a new
payment limit of$44,000 for geotechnical services,San Ramon area. (District III)Project No.7761-
6X5148
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE.Gray-Bowen and Company,Inc.as the General Manager of Canyon Lakes
Geologic Hazard Abatement District (CHAD) to execute a contract amendment with Gilpin
Geosciences, Inc. effective February 11, 2003 to increase the payment limit by $24,000 to a new
payment limit of$44,000 for"on-call"geotechnical services, San Ramon area.
II. Financial Imnact:
There is no impact to the County General Fund. The Canyon Lakes GHAD is funded through revenues
generated by special assessments on properties within the boundaries of the Canyon Lakes GRAD.Canyon
Lakes CHAD will fund 100%.
A
t '1
Continued on Attachment:X SIGNATURE:
RECOMMENDATION OF BOARD COMMITTEE
1,-ACPPROVE —OTHER
t-
SIGNATURES :
=N OF B07 FEB. 11, 2003
VOTE OF SUPERVISORS
_x UNANIMOUS(ABSENT III 1
AYES: NOES:
ABSENT: III ABSTAIN:
I hereby certify that this is a true and correct
copy of an action taken and entered on the
minutes of the Board of Supervisors acting as
NC sr
G:iGrpData\SpDistlBoard Orders12003i02-11-()3 BO-(C)Gilpin.dac the CHAD Board on the date shown.
Orig.Div:Public Works(Special Districts)
Contact: Skip Epperly(313-2253) FEBRUARY 11 2003
cc: County Administrator ATTESTED:
County Counsel JOHN SWEETEN,Clerk of the Canyon Lakes
Morton,Eng.Svc.
L.Holden,Accounting CHAD Board of Directors and Board
L.
Gmy,Bowen and Company,inc. Administrator
Clerical Contract Binder
By Deputy
SUBJECT: APPROVE and AUTHORIZE Gray-Bowen and Company,Inc. as the General Manager of Canyon
Lakes Geologic Hazard Abatement District to execute a contract amendment with Gilpin
Geosciences, Inc. effective February 11, 2003 to increase the payment limit by$24,000 to a new
payment limit of$44,000 for geotechnical services,San Ramon area. {District III}Project leo.7761-
6X5148
DATE: February 11, 2003
PAGE: -2-
111. Reasons for Recommendation and Backiround:
In the Spring of 2002,the Canyon Lakes CHAD entered into an agreement with Gilpin Geosciences of Mill
Valley to retain the geotechnical firm to provide services within the Canyon Lakes GHAD area. At the time
of the contract initiation,there were no large-scale projects identified within the Canyon Lakes GHAD that
Gilpin would require the assistance of this contractor. Since that time,an investigation has been undertaken
by the Canyon Lakes GRAD to attempt to discover the source of sink holes that are appearing around the
perimeter of the lake. The scope of this work exceeds the initial budget amount for Gilpin on this project.
Initial work has begun, however additional investigation is needed in order to determine the source of the
problem.
Gilpin Geosciences is conducting this work and providing this data to the Canyon Lakes GRAD through
regular communications. They are also participating in meetings, alongside GHAD staff,with the City of
San Ramon and the Homeowners Associations for Canyon Lakes. Without the augmentation of their budget,
work would have to cease immediately on the project.
IV. Consequences of Negative Action:
Without Board approval,work on this important project would have to cease immediately and the source
of the sink holes would not be found.
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