HomeMy WebLinkAboutMINUTES - 10162007 - C.3 GY TO: BOARD OF SUPERVISORS �t`=s__ L=°�
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FROM: MAURICE M. SHIU, Public Works Director Costa C.3
DATE: October 16, 2007 County
SUBJECT: APPROVE Project Contingency Fund Increase and APPROVE and AUTHORIZE the Public
Works Director, or designee, to execute Contract Change Order No. 1 for the Pacifica
Avenue Improvements Project, Bay Point area, (District V). Project No. 0662-6R4106-
07.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE the Pacifica Avenue Improvements Project contingency fund increase of $85,000 for a new total of
$124,400 effective October 16, 2007, and APPROVE and AUTHORIZE the Public Works Director, or designee, to
execute Contract Change Order No. 1 with W.R. Forde Associates, effective October 16, 2007, in an amount not to
exceed $85,000 to a new payment limit of $518,401 for roadway overlay, and driveway conform.
FISCAL IMPACT:
The Project contingency funds are currently insufficient to cover the increased cost. The increase in contingency
funds will be funded by 27.8% Bicycle Transportation Account(BTA), 6.25% Local Gas Tax, 28.46%Safe Route to
School (SR2S), 37.49%Transportation Development Act (TDA).
Continued on Attachment: ® SIGNATURE:
Ly'RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
PROVE ❑ OTHER
SIGNATURE(S).
ACTION OF BO ON (P6"GY /G o2a�a�
APPROVED AS OMMENDED OTHER ❑
I hereby certify that this is a true and correct copy of an
VOTE F SUPERVISORS action taken and entered on the minutes of the Board of
UNANIMOUS (ABSENT ) Supervisors on the date shown.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED: t��d•-Y/6,,X&P
JOHN CULL EN, Clerk of the Board of Supervisors and County
G:\Const\BO\2007\10-16-07 Pacifica Ave Impr Proj Contingency Fund Increase& Administrator
CCO#1.doc
Orig.Div: Public Works(Construction Division)
Contact: Mike Carlson(313-2321)
cc: County Administrator By , Deputy
Auditor-Controller
Public Works
Design
J. Dowling,Construction
Contractor
♦ wf `l
SUBJECT: APPROVE Project Contingency Fund Increase and APPROVE and
AUTHORIZE the Public Works Director, or designee, to execute Contract Change Order
No. 1 for the Pacifica Avenue Improvements Project, Bay Point'area, (District V).
Project No. 0662-6R4106-07.
DATE: October 16, 2007
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS AND BACKGROUND:
Additional funding is required to increase the contract contingency amount to pay the contractor for extra
work items. The extra work items include asphalt concrete overlay for Pacifica Avenue and Driftwood
Drive and a driveway conform. The roadway overlay will provide a crown for the road to improve
roadway drainage. The driveway conform will allow the homeowner of 560 Pacifica Avenue to continue
to access his property with his motor home. Approval of the contingency fund increase is required to
compensate the contractor for the additional work.
CONSEQUENCES OF NEGATIVE ACTION:
The lack of approval would prevent successful completion of this contract and preclude payment to the
contractor for required work.