HomeMy WebLinkAboutMINUTES - 02132007 - D.4 II
TO: BOARD OF SUPERVISORS-
Contra
_... ,,.•
FROM: INTERNAL OPERATIONS COMMITTEE Costa
DATE: JANUARY 29,2007 dos......
. _ ` ~�
TA o x . County
SUBJECT: REQUEST FOR PROPOSALS FOR TELEPHONE EMERGENCY
NOTIFICATION(RINGDOWN)SYSTEM PROVIDER
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. RECALL that the current contract for telephone emergency notification system(TENS)services is due
to expire on March 31,2007.
2. ACKNOWLEDGE that the General Services Department on November 17,2006 issued, on behalf of the
Office of the Sheriff,a Request for Proposals(RFP)to provide TENS services.
3. DIRECT the General Services Department and Office of the Sheriff to proceed with the RFP process
with the following conditions:
a. If technologically feasible,RFP finalists shall participate in a system test to be designed by the
Office of the Sheriff in order to demonstrate the capabilities and reliability of their systems,and the
results of this test shall be reported to the Board of Supervisors prior to the award of a contract for
services.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR REC7iAAYLi� B_utLKEMA
N OF COMMITTEE
APPROVE OTHER
SIGNATURE(S): SA/2 + 0,
SUSAN A. BONILLA, Chair
ACTION OF BOARD ON T APPROVE AS RECOMMENDED O R
VOTE OF SUPERVISORS l HEREBY CERTIFY THAT THIS IS A TRUE
-� AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED: FEBRUARY 13,2007
CONTACT: JULIE ENEA(925)335-1077 JOHN CULLEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CC: INTERNAL OPERATIONS COMMITTEE STAFF
SHERIFF-EMERGENCY SERVICES DIVISION
COUNTY ADMINISTRATOR
HEALTH SERVICES-HAZARDOUS MATERIALS PROGRAM
GENERAL SERVICES DIRECTOR
GSD-PURCHASING SERVICES MANAGER
BY PUTY
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RFP for Telephone Emergency (Ringdown) System January 29,2007
Internal Operations Committee Page 2
b. The ability of the system to be activated independently by a refinery facility and the County shall
be included in the aforementioned test.
c. Reference checks shall be made on each of the finalist to assess past performance with other clients
on comparable systems. Results of the reference checks shall be reported to the Board of
Supervisors prior to the award of a contract for services.
4. DIRECT the Office of the Sheriff to provide a status report to the Internal Operations Committee on
March 5 on the RFP process and to provide a complete and detailed description of the TENS activation
protocol, including decision factors such as severity,prevailing wind,etc.,and any pamphlets and other
public education materials on the CWS notification process.
FISCAL IMPACT:
The cost of the TENS contract is funded completely through Certified Unified Program Agency (CUPA)
fees.
BACKGROUND:
On January 16 during a presentation on the recent fire at the Chevron Refinery in Richmond, the Sheriff's
department reported that it had issued a Request for Proposals(RFP)for the Telephone Emergency
Notification System(TENS),as the contract with Dialogic Communications,the current TENS vendor,is
due to expire on March 31,2007. Whereas the Internal Operations Committee (IOC)oversaw the 2003
RFP process that led to the selection of Dialogic,the Board asked the IOC to review the new RFP
requirements and evaluation criteria, and'to schedule a Board-level discussion before the recruitment
progresses any further.
Since 2001,the IOC has also monitored the effort of the Health Services and Sheriffs departments to
implement the multi-language capabilities of the TENS. The Sheriff's department last reported to the IOC
on this topic on March 20,2006 and shortly thereafter,the Board of Supervisors authorized the Sheriffs
department to proceed with the installation of up to 300 public safety messaging devices under a pilot
program targeted at the Laotian community. As discussions progressed between the Sheriffs department
and Dialogic, it became evident that Dialogic would not be able to activate the public safety messaging
devices as planned, which contributed to the Sheriff s decision to issue an RFP for TENS services.
On January 29,the IOC met with staff of the Sheriff's Department to discuss the attached report,which
outlines the TENS as a component of the Community Warning System,describes events that preceded the
decision to issue an RFP, outlines the differences in service requirements between the current contract and
the RFP(copy attached hereto for reference), and summarizes the proposed evaluation process.
Staff advised the committee that the primary objectives of the RFP were to:
■ Integrate the TENS subsystem with the Community Warning System in order to expedite the
notification process and minimize the chance for activation errors. Currently,the TENS is a stand-
alone system that requires an independent activation process.
RFP for Telephone Emergency(Ringdown)System January 29,2007
Internal Operations Committee Page 3
■ Address outstanding functional needs,such as multilingual emergency messaging and real-time
status reporting on the call-out process so that the process can be monitored while it is in progress.
■ Restructure the business relationship with the contractor to provide more flexibility for the County
and to provide a more effective incentive system to encourage high performance.
Staff clarified that the TENS RFP does not include a requirement for cellular phone emergency messaging,
other than providing that the TENS service must be interoperable with cellular alerting. In a separate
process The Office of the Sheriff is evaluating a new technology for location-based alerting to wireless
devices that does not require tracking of individuals or compromise of personal privacy.
The Committee is concerned that during an emergency, it is possible and has occurred that the public
received visual cues of danger such as smoke,plumes of flames,or odors,but did not receive a TENS call
even though they live in the buffer zone around the affected facility. Several factors determine if a TENS
call will be made to a resident,one of which is the prevailing wind. For example,the current protocol
might not require calls to residents east of an incident if the prevailing wind is westerly. The Committee
requested the Office of the Sheriff to provide the current protocols for CWS and TENS activation to the
Committee at the next regular meeting on March 5 to facilitate a better understanding of the factors that
determine who gets called by TENS under what circumstances. The Committee determined that more
public education was needed about the activation protocols and would like an opportunity to review and
possibly modify the protocols.
OFFICE OF THE SHERIFF �PRREN�R�p� Warren E. Rupf
Contra Costa County -C Sheriff
Emergency Services Division ¢�
50 Glacier Drive
Martinez,California 94553
(925)64611461 0: George Lawrence
y o� Undersheriff
a�,A cosTA�o
Date: 24 January 2007
To: Internal Operations Committee
Board of Supervisors
Via: Julie Enea
Deputy County Administrator
From: Kevin Ryan, Captain
Emergency Service Division
Subject: Updating the Telephone Notification Component of the CWS
The Community Warning System (CWS) is an integrated all-hazard public alerting service
operated by the Office of the Sheriff in partnership with the Health Services Department,
industry and community organizations. Maintenance and operation of the CWS are funded
from industry hazardous materials fees. In addition to its use during incidents at our refineries
and chemical plants, the CWS provides a countywide warning capability as required under the
Department of Homeland Security's Target Capabilities List and Homeland Security
Presidential Directive 8.
Research into the effectiveness of public warnings has shown that the coordinated use of
multiple alerting media is essential, both for technical reliability and to maximize the impact of
warning messages. For this reason the CWS does not rely on any one technology alone;
instead, it coordinates and integrates a variety of warning delivery systems including sirens,
broadcast radio and television, cable television, alerting weather radios, intemet-based
messaging and telephone notification.
Contra Costa County's CWS has been recognized nationwide and internationally as a leader in
integrated public warning; delegations from as far away as China and Brazil have visited the
county to see it. However, the current CWS architecture is more than a.decade old, and like
all such technology-based systems, needs occasional renovation.
Early in 2006 the Office of the Sheriff engaged Art Botterell, a recognized expert in warning
systems and practices, to guide the CWS through a complete reengineering of its control
system to bring it in line with current best practices, without disrupting its existing capabilities.
Based on Mr. Botterell's recommendations the Office of the Sheriff began a careful, step-by-
step program of updating the CWS control system based on the international Common Alerting
Updating the Telephone Notification Component of the CWS
Protocol technical standard. One goal of that program was to use this new technique to better
mesh the existing telephone notification function with the rest of the CWS.
In the course of 2006 the county experienced two critical incidents at petrochemical facilities
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during which the telephone subsystem, provided by county contractor Dialogic
Communications Corporation (DCC), failed to perform properly:
• On March 23`d,during an incident at the Shell refinery in Martinez, a vendor error during
an unannounced upgrade to the DCC control software left CWS staff unable to activate
the call-out system using the usual web-based interface. Staff were able to improvise
an activation by way of an on-site alternate system, but only after a significant delay.
• On May 1St, during another incident at Conoco-Phillips refinery in Rodeo, DCC's
telephone number database failed, resulting in another half-hour delay in beginning call-
out.
After numerous meetings and conversations with CWS staff following the May 1St incident,
DCC undertook an extensive corrective action program. Regrettably, it appears that an error
J by DCC staff in the course of implementing that plan contributed to-yet another, different
malfunction on January 15th of this year.
In addition, after lengthy consultations, DCC admitted that it was unable to implement
requested technical modifications to its mass-notification servers that would be required to
complete an ongoing pilot project regarding automatic alert translation devices for non-English
speakers. With the county's three-year contract with DCC drawing to an end, and with
substantial updates underway in the rest of the CWS technology, a nationwide search began
for an updated telephone notification capability.
After consulting on system requirements with the Health Services Department, the Department
of Information Technology, the Hazardous Materials Commission and Contra Costa.County
jCAER, the Office of the Sheriff requested the General Services Department to issue a Request
for Proposals to replace the current telephone notification system. That RFP (#0611-004) was
released on November 17th and, after one vendor-requested extension of the response period,
closed on January 11th.
This RFP calls for a telephone notification service that is different in several regards from that
provided under the current contract. Differences include:
• The request is not for a separate, stand-alone system with a vendor-specific manual
activation procedure, but instead for a standards-based "plug-and-play" service that will
be activated directly by the integrated CWS control system. This will eliminate a
separate manual activation procedure, thus speeding and streamlining the activation
process.
• Instead of a three-year agreement paid in advance, the RFP provides for year-to-year
optional renewals based on vendor performance. This, combined with the standards-
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Updating the Telephone Notification Component of the CWS
based interface, will reduce the county's switching costs and increase the County's
leverage should the selected vendor fail to perform satisfactorily.
• In addition, rather than attempting to retrieve funds already paid to the vendor by
imposing fines for system failures, the RFP provides for the county to hold the final 15%
of vendor payment in a performance reserve, which will be paid only if the vendor meets
the written performance standards set forth in a Service Level Agreement with the
County.
• The ability to insert the "FSK" (caller-ID) modem tones required to activate automatic
translation devices for the County's multi-lingual alerting pilot project is specifically
required.
• Continual reporting of call-out progress, instead of the current summary report received
after calling is completed, is required so CWS can monitor vendor performance and
identify call-delivery problems swiftly and independently.
The County received responses to the RFP from eleven vendors, including DCC.
An initial screening panel representing CWS, Health Services, industry and General Services
will complete its review of those proposals later this week and will select two or more of these
vendors for further review and negotiations. Our goal is to bring the Board of Supervisors a
recommended contract prior to the expiration of our current agreement with DCC on March
31 st.
As part of this review and negotiation process, the selection team will welcome inputs from
stakeholders and guidance from the Board of Supervisors as part of the procurement process.
Attachment: RFP#0611-004
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�PRREN E.k UPR
A �
�Ra coscA�
Office of the Sheriff
Contra Costa County
Emergency Services Division
Request for Proposal
Telephone Emergency Notification Service (TENS)
Bid #0611-004
PURPOSE AND OBJECTIVE OF THE RFP
The purpose of this project is to maintain and enhance the County's capacity to alert and inform
the public during emergencies. The Telephone Emergency Notification Service (TENS) is a
y component of the County's integrated Community Warning System (CWS), an all-hazard,multi-
mode public alerting and information capability operated by the Office of the Sheriff and funded
by industry fees paid to the Health Services Department.
The primary function of the TENS during an emergency will be to deliver a supplied message to
each of a supplied list of telephone numbers, in order and as rapidly as possible, from one or
more secure mass-calling facilities located outside of the San Francisco Bay Area. Each
message will be submitted to the TENS in digital text form, but the required transmission also
may include frequency-shift keyed (FSK) data tones of a type suitable for telephone
transmission, which may be used to trigger Automatic Translation Devices or other alerting
equipment attached to the recipients' telephone lines. An additional function of the TENS will
be to provide reports and near-real-time tracking data on the progress and degree of success of
the telephone delivery.
To control the TENS the Office of the Sheriff will maintain a database of listed and unlisted
wireline telephone numbers for homes and some offices countywide, indexed by their
geographic location. (Pay telephones, Centrex lines, network or Voice-over-IP phones and
wireless devices will not be included in this database and will not be served by TENS.) The
Community Warning System control software will access this database to generate lists of
telephone numbers within a specified geographic, sorted by their relative nearness to the source
of a hazard. That list along with the required audio message will be transferred to the TENS for
delivery to the public, in conjunction with other CWS alerting subsystems as circumstances
warrant.
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The objective of the Contra Costa County Sheriffs Office is to seek proposals from all qualified
firms who have the ability to provide an encrypted internet web-service interface along with a
high speed telephone calling system that can support.county requirements, in the event of an
emergency.
The TENS itself will be a service provided on a secure, continual and highly reliable basis by a
qualified vendor. The following functional requirements will be met by the TENS provider:
Functionality
1) The TENS shall at all times be capable of sustaining on behalf of the County (i.e., exclusive
of any other customers' usage) at least 500 simultaneous telephone calls and a continuous
calling rate of at least 15,000 calls per hour(to be calculated based on assumption of a sixty-
second audio recording, a 100% call completion rate and no requests for repeats of the
message) for up to three hours.
2) The TENS shall be capable of accepting and distributing County-provided messages of up to
three minutes audio duration.
3) For each telephone number provided for a particular activation,the TENS shall:
a) Place a call to that number;
b) Present a sender-specified caller-ID number and identification string or else default
values;
c) Upon answer, wait for audio from the receiving end and then for the first 1.5-second
pause after such audio,
d) Optionally play a specified audio file containing a frequency shift keying (FSK) data
burst,
e) Play the provided message text using text-to-speech synthesis,
f) Invite the recipient to touch a key to hear a single replay of the message, replay the
message once if requested within 7 seconds,then hang up;
g) If no audio is heard from the receiving end of the call within 10 seconds,or if fax or other
data tones are presented,terminate the call immediately;
h) If no answer or an error(operator interrupt or other), defer the call for a single retry after
other calls are completed. If the retry fails,make no further attempts; and,
i) Record and report the disposition of the call including any error conditions and, if the call
was answered normally, whether a repeat of the message was requested.
4) The TENS shall provide an encrypted Internet web-service interface with sender
authentication by which the County can activate the system from any location with network
access by providing an XML document containing an ordered list of U.S.telephone numbers
and a message text.
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5) The TENS shall provide an encrypted Internet web-service interface with authentication by
which the County can cancel a particular ongoing calling process, such cancellation to take
effect within ten seconds of receipt by halting the generation of new calls. Calls already
underway at the time of cancellation shall be completed normally. All calls placed and
cancellation event itself will be recorded and reported as described below.
6) The TENS shall provide an encrypted Internet web-service interface with authentication by
which the County can query the progress and report details of any particular calling process,
ongoing or completed. The data available shall be current up to ten seconds prior to receipt
of the query.
7) The TENS shall be capable of executing at least five concurrent calling processes, with the
ability to cancel and to query each process individually. Where multiple calling processes
are concurrent, the total calling capacity of the system shall be divided evenly among them.
8) The TENS shall be capable of integrating with location based wireless notification services
for cellular telephones and may provide such services.
Security
9) The TENS application software shall require all passwords used for authentication to:
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a) Be unique to a particular fixed computer or to a particular human user of a portable
computer;
b) Be changed at least every six months;
c) Be at least eight characters in length;
d) Contain at least one numeral or punctuation mark; and,
p e) Contain at least one capital and one lower-case letter.
10) Network link encryption shall be implemented using 256-bit SSL.
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Availability and Quality of Service
11)Individual technical components used by the vendor to provide the TENS, including
hardware, software and network components shall be engineered to maintain -individual
availability of at least 99.9% on a 24-hour, 7-day, year-round basis. The vendor's facilities
shall provide sufficient redundancy to ensure that the TENS is available at all times. Such
availability shall be measured relative to a network interface at MAE-West in San Jose,
California or at the top-level Internet Exchange Point closest to the TENS vendor's
designated primary facility.
12)The TENS control web services shall accept and acknowledge all command messages from
the County within five (5) seconds of receipt, and such commands shall begin to be
processed within two (2) seconds of acknowledgement. Reports and other data in response
to queries shall be returned within fifteen (15) seconds of receipt of the query. These
response times shall be measured relative to a network interface at MAE-West in San Jose,
California or at the top-level Internet Exchange Point closest to the TENS vendor's
designated primary facility.
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13)The vendor software for TENS shall include mechanisms for minimizing the effects of
telephone network or switch overloading effects (such as may be indicated by "operator
intercept" or"fast busy" signals.) Data describing the time and cause of activation and such
mechanisms and documenting their effect on calling rates shall be included in the data
reportable via the web services interface. Activation of such measures shall not imply any
waiver of the required overall calling or call-completion rates or of any service level
agreement undertaken by the vendor.
14)Technical problems affecting the performance of the TENS shall be repaired within two
hours of initial detection or report during business hours at the vendor's home office, and
within four hours after business hours and on weekends.
Reporting
15)Upon submission of a notification (defined as the process of delivering a single audio
message to a single list of recipient numbers) over the TENS web-service interface, the
TENS shall automatically be assigned a sequential identification number of not more than six
numeric characters length, which shall be reported back to the County as part of the web-
service acknowledgement message. This number shall serve as the primary key for
subsequent queries. The identification number shall be stored by the vendor in association
with plain-text notification name provided by the County in the initiating command message.
16)At any time during or after the performance of a notification the TENS shall respond as
directed by a web-service query with one or more of the following:
a) Status Report: A summary of a notification specified in the query by number, including
number and name of the notification, the date and time started, the number of telephone
numbers included, the date and time completed (or the current date and time and an
indication that the notification is still ongoing), and the results of the notification in terms
of the quantity and percentage of numbers reached, numbers not answering, numbers
with fax or data tones and numbers not reached due to repeated-busy, not-in-service,
operator intercept or other errors.
b) Active Status: A collection of Status Reports as described above, one for every
notification job currently in process. -
c) History Status: A collection of Status Reports as described above, one for every
notification job initiated between starting and ending dates and times specified in the
query.
d) Call Detail: A summary of a specified notification as described in Status Report above,
followed by a sequential listing of the date and time, number called, and result
(completed/busy/no-answer/fax/not-in-service/error-intercept,etc) of each call attempt.
e) Number Detail: A summary of a specified notification as described in Status Report
above, followed by a list sorted by number of all telephone numbers submitted for that
notification with the final disposition of calling for each and the time of that disposition.
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f) Error Detail: A summary of a specified notification as described in Status Report above,
followed by a list, grouped by error type, of all numbers which generated not-in-service,
fax/data, or other errors.
Technical Support
17)The provider of the TENS shall provide the County with a telephone support line for
technical support, troubleshooting and problem reporting that is answered by a human
attendant at all times, 24 hours a day, year-round.
18)During business hours at the vendors' primary location in the United States, both primary
and second-level technical support personnel shall be available immediately via the''
telephone support number.
19)After normal business hours the personnel staffing the telephone support line shall be
qualified to record trouble reports and able to have a qualified technical support person with
administrative access to the vendor's infrastructure call back to the requester within twenty
(20)minutes.
20)The provider of the TENS shall maintain a trouble ticket tracking system that enables the
County to monitor the recording, processing and resolution of any technical problems
reported b itself or otherwise discovered b the vendor.
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21)The provider of the TENS shall maintain a secure, password-protected online status web
page which shall report promptly and continually any ongoing or expected operational
conditions which might affect the usability of the TENS.
Documentation and Testing
22)The TENS provider shall provide the County with specifications of its web-service
interfaces, including network addresses, login information, XML document schemas, data
dictionaries and any other technical information required by the County to implement those
interfaces, at least sixty(60)days prior to the initiation date of the TENS contract.
23)The TENS provider shall provide the County with a schematic diagram of its infrastructure
supporting TENS upon issuance of the contract, and shall update it whenever that
infrastructure changes.
24)The TENSg
rovider shall maintain a testing web-service interface account for the County's
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exclusive use in network interface development and testing. This account shall behave
identically with the operational "production" interface in all regards except that mass call
delivery shall be simulated with only one telephone number actually called per test
activiation.
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Maintenance and Change Management
25)The TENS provider shall maintain all components of its.infrastructure in such a manner as to
avoid reducing availability to the County below the levels specified herein and in any
applicable service levels agreements and contracts.
26)The TENS provider shall maintain continual active monitoring of TENS service availability
and performance and shall perform corrective actions for any detected malfunctions as
provided in items 17 and 18, above.
27)The TENS provider shall make immediate notification to the County's designated Technical
Contact of any detected systems malfunction, and 24-hours prior notice of any planned
maintenance that might affect system availability or performance.
28)The County shall be notified of any changes to the TENS interface, infrastructure or behavior
at least sixty (60) days prior to their being implemented. Any proposed change to the TENS
interface or behavior shall be submitted for approval by the County prior to being
undertaken. Changes to the interface or behavior of the TENS shall not be made without
County approval. Changes to the interface or behavior of the TENS shall not be made
effective without successful testing.
Agreements and Incentives
29)The TENS contract shall run for five consecutive one-year terms with annual renewal at the
County's option.
30)The TENS provider shall provide the County with a written Service Level Agreement as part
of its contract documenting the measures and levels of telephone notification performance
and reliability it is prepared to guarantee.
31)The pricing for the TENS contract shall include annual performance-reserve payments
contingent on the successful provision of service that continually meets or exceeds the levels
specified in the Service Level Agreement. Such performance-reserve payment amounts shall
represent at least 15%of the total contract cost.
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General Instructions To Bidders
CCCSO is seeking formal proposals and statements of qualifications from each firm that would like to
be considered for this project. The proposal should include a statement regarding the firm's approach
to this project along with the firm's experience. The proposal shall also include a timetable of
anticipated completion dates.
Proposal Format
Each company shall submit proposals that are complete, thorou , and accurate. All information
requested shall be submitted, or a statement giving the rationale for not providing the requested
information shall be provided.
Exceptions
Exceptions to any part of this request, including terms and conditions, technical specifications or
support,must be clearly stated on your response to the county.
Executive Summary
The purpose of the Executive Summary is to provide a concise description of the company's ability to
meet the requirements of the RFP. Please also include the following:
1. Provide company's history and experience. State the number of years in business.
2. Indicate the form of ownership and the number of year's company has been in
business under current name. State previous company name, if applicable.
3. Provide the names of each of the chief officers, if a corporation. Provide the
year and state of incorporation. If a partnership,provide the names of the partners.
Contingent upon Award (items 4,5 & 6)
4. List all personnel who would be involved with system implementation. Include
the name, position, responsibilities, and qualifications of key personnel who
l would be assigned this project.
5. Provide the position description and qualifications of the staff person responsible
for this account.
6. Provide the name, address, and company history for each subcontractor to this
proposal. State the number of year's subcontractor has been in business providing
the services for which you are subcontracting. Describe the relationship between
the prime and all proposed subcontractors to this proposal, including the division
of roles and responsibilities that they will be providing to CCCSO under this
contract. Contractor shall provide the name, address, and phone number of the
key contact person for the prime and subcontractors.
References
Provide a complete list of clients the company is presently under contract to provide system
development. Provide as a minimum, five (5)references similar in size to that of Contra Costa County.
Include the address,phone number,facsimile number,contact person and completion date.
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Financial Stability
Vendors shall be stable and financially solvent. Include as exhibits to the proposal, companies most
recent audited financial statements. Provide copies of Standard & Poor as well as Dunn & Bradstreet
financial ratings.
Implied. Requirements
Equipment, products, and services that are not specifically requested in this RFP, but which are
necessary to provide the functional capabilities proposed by a Contractor, shall be included in the
proposal.
General Information
It is responsibility of each company to examine the entire RFP, seek clarification in writing,and review
its proposal for accuracy before submission. Once the deadline is passed, all proposals are final.
CCCSO shall not be liable for any errors in company proposals.
Proposal Term
All proposals are legally binding offers that can be accepted by CCCSO for 60 days from the bid
opening date.
Proposal Presentation Costs
CCCSO will not be liable in any way for any costs incurred by companies in the preparation of their
proposals in response to this RFP nor for the presentation of their proposals and/or participation in any
discussion or negotiations.
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Rejection of Proposals/Negotiations
At its sole discretion, CCCSO reserves the right to accept or reject, in part or in whole, any or all
proposals submitted. CCCSO reserves the right to negotiate with the selected company as to the terms,
conditions, services, rates, commissions, or other pertinent contractual matters. CCCSO may also
choose to reject all proposals and re-issue this RFP, if it is determined to be in CCCSO's best interest.
Cost of the project is not the sole consideration for selection.
RFP Amendments
CCCSO reserves the right to request clarification or corrections to proposals; however, CCCSO is not
obligated to request clarification from any vendor relative to a proposal submission. CCCSO reserves
the right to change the Procurement Schedule, issue amendments at any time, and cancel or re-issue the
RFP.
Solicitation
Direct solicitation to any Contra Costa County staff, elected official of County Board member, or
contact with any other person other than the designated RFP resource person identified in the Pre-
Proposal Conference about this RFP or RFP award shall be immediate grounds for elimination of
consideration.
Non-Assignment
The'''Agreement resulting from this RFP shall not be assignable to a third party without the prior written
consent of CCCSO. Any attempted assignment without such prior written consent shall be grounds for
termination of the Agreement.
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Disclaimers
Pursuant to the Public Records Act, CCCSO cannot guarantee or assume any responsibility for the
confidentiality of proposals, or any proprietary or "trade secret" information that is subnutted by an
interested vendor in response to this RFP. Once a contract with a selected vendor is executed, said
contract and any attachments thereto becomes a public record of the State of California.
Government Code Sections 6250 ET. Seq., the "Public Records Act," define a public record as any
writing containing information relating to the conduct of public business. The Public Records Act
provides that public records shall be disclosed upon written request, and that any citizen has a right to
inspect any public record, unless the document is exempted from the disclosure requirements.
The County of Contra Costa cannot represent or guarantee that any information submitted in response
to this RFP will be confidential. If the County of Contra Costa receives a request_for any document
submitted in response to this RFP, it would not assert any privileges that may exist on behalf of the
person or business submitting the proposal. It is the responsibility of the person or business entity
submitting the proposal to assert any applicable privileges or reasons why the document should not be
produced.
CCCSO reserves the right to withdraw this RFP at any time for any reason and to issue such
clarifications, modifications, and/or amendments, as it deems necessary. Receipt of proposal materials
by CCCSO, or submission of a proposal to CCCSO, offers no rights upon the vendor nor does it
obligate CCCSO in any manner.
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CCCSO reserves the right to waive minor irregularities in proposals,provided that such action is in the
best interest of CCCSO. However, any such waiver shall not modify any remaining RFP requirements
or excuse the company from full compliance with the RFP specifications and other contract
requirements if the company is awarded the contract.
I
Contingent Upon Award
1 Insurance
The awarded Contractor shall take, obtain, and maintain, during the life of the Agreement, such Bodily
Injury Liability and Property Damage Liability Insurance while performing work covered by the RFP
from any and all claims for damages for bodily injury, including accidental death, as well as any and all
operations under the Agreement, whether such operations be by the Contractor, or by any
Subcontractor, or by anyone directly or indirectly employed by either. Such insurance shall be
combined single limit bodily injury and properly damage for each occurrence and shall not be less than
$1,000,000.
A certificate of insurance; in a form satisfactory to CCCSO, evidencing said coverage shall be provided
CCCSO prior to the commencement of the performance of a Contract. Contractor shall indicate
compliance with this requirement.
Worker's Compensation Insurance
The awarded Contractor shall have in effect, during the entire Agreement, Worker's Compensation and
Employer Liability Insurance providing full statutory coverage. Contractor shall certify awareness of
the provisions of Sections 3700 of the California Labor Code that requires every employer to be insured
against liability for Worker's Compensation or to undertake self-insurance in accordance with the
provision of the Code, and certifies compliance with such provisions before commencing the
performance of work in the RFP as set forth in California Labor Code Section 1861. Contractor shall
state compliance with this requirement.
9
Hold Harmless
Contractor shall indemnify and save harmless County, its officers, agents, employees, and servants
from all claims, suits, or actions of every name, kind and description, brought for, on account of: (A)
injuries to or death of any person, including Contractor, or (B) damage to any property of any kind
whatsoever and to whomever belonging; (C) any other loss or cost, including but not limited to, the
concurrent active or passive negligence of County, its officers, agents, employees, or servants resulting
from the performance of any work required of Contractor or payments made pursuant to this
Agreement, provided that this shall not apply to injuries or damage for which the County has been
found in a court of competent jurisdiction to be solely liable by reason of its own negligence or willful
misconduct.
The duty of Contractor to indemnify and save harmless, as set forth herein, shall include the duty to
defend as set forth in Section 2778 of the California Civil Code.
EVALUATION OF PROPOSALS AND AWARD
Award shall be made to the vendor whose response to the RFP is deemed to be the most advantageous
to CCCSO taking into consideration the requirements set forth in the RFP. A valid and enforceable
contract exists when an agreement is fully executed between the parties.
Process Overview
Proposals will first be examined to eliminate those that are clearly non-responsive to the stated
requirements. Vendors shall exercise care in reviewing the proposal format portion of the RFP.
The detailed evaluation may result in one or more finalists. At this point,presentations by vendors may
be requested. Finalists shall be accorded fair and equal treatment with respect to any opportunity for
discussion and revision of proposals and such revisions may be permitted after submissions and prior to
award for the purpose of obtaining best and final offers. In conducting discussion, there shall be no
intentional disclosure of information derived from proposals submitted by competing vendors, however
vendors shall take note of Section 4.,Disclaimers.
A Proposal Evaluation Team representing the CCCSO and General Services Department Purchasing
Division will evaluate proposals. Documents may be examined by other agencies and by consultants of
Contra Costa County. Any response that takes exception to any mandatory items in this Proposal
Process may be rejected and not considered. Proposals will be evaluated using the criteria detailed
below:
1. Technical Competence: This will include an evaluation of how closely the proposal meets
stated specifications,reporting requirements, service, support, and security features.
2. Qualifications, Experience, and Financial Stability: This will include evaluation of the
history and experience of the contractor. It will also include evaluation of the financial report of the
contractor, and the financial ability of the contractor to complete projects of this size and scope.
3. Conformance to RFP Requirements: Evaluation of the response to the RFP using the
Proposal format in terms of completeness and quality, conformance to the draft agreement, and
conformance to contractor responsibilities. Contractor must meet all requirements of this RFP or
provide alternate means of accomplishing the requirement.
10
4. References: Recommendations of other institutions and Sheriffs Office's where the contractor
has installed and maintained an upgraded software system.
6. Appeal Process:
Recommendations made by the Proposal Evaluation Team may be appealed, with just cause, to the
Contra Costa County Sheriff s Office, who shall not be involved in the evaluation of proposals. It
shall be the determination of the Captain of Emergency Services Division as to whether just cause
exists for an appeal to be heard. The decision of the Captain as to both just cause and appeal shall
be final and binding.
6. Contract Development and Award of Contract:
CCCSO reserves the right to negotiate with one or more vendors regarding their proposals and to
request best and final offers. The content of RFP, RFP Addenda,the successful vendor's response,
and any correspondence relating to the requirements of the RFP will become an integral part of the
Contract for services,but may be modified by the provisions of the Contract.
A proposal in response to an RFP is an offer to contract with CCCSO based upon the terms,
conditions, scope of work, and specifications contained in this RFP. By submission of proposals
pursuant to this RFP, vendors acknowledge that they are amenable to the inclusion in a contract of
any information provided either in response to this RFP or during the selection process and that
they are able to perform the work as required in the specifications.
Furthermore, all companies, by submitting proposals, agree that they have read and understand all
the terms and conditions of the different documents making up the Contract Documents and will
abide by the terms and conditions thereof.
No contract is binding upon CCCSO until it is approved by the Contra Costa County Board of
Supervisors and fully executed by both parties. Said Board of Supervisors has the sole prerogative
to accept or reject contract recommendations initiated by CCCSO. Conduct of pre-execution
contract negotiations by CCCSO with a vendor is not an implicit or explicit guarantee that a
contract will be executed.
i
If the selected vendor fails to sign and return the Contract within fifteen(15) days of receipt thereof,
CCCSO may annul the award and award the contract to the next highest ranked vendor. CCCSO
SII
retains the right to make any subsequent award.
CCCSO has the right to use, as CCCSO determines to be appropriate and necessary, any
information, documents, and anything else developed pursuant to the RFP, the proposal and the
contract.
CCCSO shall have the right to use all system ideas, or adaptations of those ideas contained in any
proposal received in response to this RFP. Selection or rejection of the proposal shall not affect this
right.
11
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Evaluation Criteria
1) Meets functional requirements as described herein
2) Meets availability and quality of service requirements
3) Meets reporting requirements
4) Meets technical support requirements
5) Meets documentation and testing requirements
6) Meets maintenance and change management requirements
7) Meets all agreement requirements described herein
8) Scope and specifics of the Service Level Agreement
9) Clarity, scope and impact of exceptions to the RFP
10) Company compatibility and experience in the field, including references
11) Submission of a complete and clear proposal
12) Adequacy of performance incentives
13) Delivery schedule
14) Total cost
12
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2005-2007 GOALS and OBJECTIVES
Head Start and Early Head Start
E UNITV SERVICES
DEPARTMENT
Goal A:
By the end of 2007, CSD will strengthen its service approach to prevention and intervention
regarding asthma, anemia, childhood overweight, and lack of physical activity.
Objectives:
• Policies and procedures will support a trigger-free child care environment based on the
American Lung Association Asthma Trigger Checklist.
• By July 2006, 80% of families with children identified with diagnosed asthma will receive in-
home asthma trigger assessments and counseling.
• Family support staff will be trained by the Expanded Food and Nutrition Program (EFNEP) on
basic nutrition, by the UC Cooperative Extension of Anemia.
• 100% of CSD centers will be trained by the Sports, Play, and Active Recreation for Kids
(SPARK) curriculum, to maximize physical activity on the playground.
• By July 2006, parents will have the opportunity to participate in a series of three physical
activity workshops.
Goal B:
By the end of 2007, CSD will demonstrate high quality child development education through
increased accreditation by the National Association for the Education of Young Children
(NAEYC) and increased parental involvement in Child Outcomes.
i
Obiectives:
• By the end of 2007, 85% of CSD sites will be accredited by the National Association for the
Education of Young Children (NAEYC).
• The Policy Council Program Services Sub-committee will be trained on the NAEYC Classroom
observation tool and accreditation process.
• All Site Supervisors and Teachers at accredited sites will provide training and technical
assistance to staff completing the process.
• Parents will be familiar with the DRDP+ Parent Packet for Preschool children.
Goal C•
it By the end of 2007, CSD will more efficiently assist families in addressing the critical issues of
Vi money management, employment,job training, and housing by improving collaboration and
coordination with other community resources.
7
Objectives:
• Assist families with career advancement via local One Stop Career Centers.
• Plan parent training programs that focus on money management, credit counseling and
affordable housing.
• 85% of unemployed and under-employed CSD parents will be informed of available services
and enhanced access to One Stop Career Centers.
• Involve parents in the Earned Income Tax Credit campaign and financial counseling.
• Partner with the Contra Costa County Economic Opportunity Council to provide enhanced
access to business and employment opportunities.
ii
2006 Contra Costa County Self Assessment
Condensed Review Report (All items corrected)
C Record-keeping and Reporting
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.51 Management Systems
and Procedures.
(g) Record-keeping systems.Grantee and delegate agencies must establish and maintain efficient
and effective record-keeping systems to provide accurate and timely information regarding
children,families,and staff and must ensure appropriate confidentiality of this information.
The program did not maintain efficient and effective record keeping systems. Files were lost,not available,or incorrect.
Sources:2 focus children's files 2 site visits 2 Health and Safety Checklists Review of Prism Box for Record Keeping and
Reporting
9a. Prevention and Early Intervention
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.20 Child Health and
Developmental Services.
(c)Extended Follow-up and Treatment
(3)Dental follow-up and treatment must include:
(i) Fluoride supplements and topical fluoride treatments as recommended by dental
professionals in communities where a lack of adequate fluoride levels has been determined or for every
child with moderate to severe tooth decay; and
(ii)Other necessary preventive measures and further dental treatment as recommended.by the
dental professional.
One of the files reviewed at a site has no dental exam,three other reviewers did not find
dental exams in files they reviewed,therefore necessary preventive measures are not being followed to ensure
healthy teeth.
Sources: 4 site visits(2 visits to each site),Classroom observations,Observation of 2 focused children, 2 file reviews, 1
Policy Council interview,3 parent interviews,3 CSD staff interviews,2 child care partner staff interviews,2 community
partner interviews, 1 LEA partner interview, PRISM Box, Parent Boards,Self-Assessment Team Meetings to gather systemic
issues relevant to PRISM Question#16
9b. Health Care Tracking and Follow-up
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.22 Child Health and
Safety.
(d)Injury prevention.Grantee and delegate agencies must:
(1) Ensure that staff and volunteers can demonstrate safety practices; and
(2)Foster safety awareness among children and parents by incorporating it into child and
parent activities.
(e)Hygiene
(1)Staff,volunteers,and children must wash their hands with soap and running water at least
at the following times:
(i)After diapering or toilet use; �.
(ii)Before food preparation, handling,consumption,or any other food-related activity(e.g.,
setting the table);
(iii)Whenever hands are contaminated with blood or other bodily fluids; and
(iv)After handling pets or other animals.
(2)Staff and volunteers must also wash their hands with soap and running water:
(i) Before and after giving medications;
(ii)Before and after treating or bandaging a wound (nonporous gloves should be worn if there
is contact with blood or blood-containing body fluids); and
(iii)After assisting a child with toilet use.
(3) Nonporous(e.g., latex)gloves must be worn by staff when they are in contact with spills of
blood or other visibly bloody bodily fluids.
(4)Spills of bodily fluids(e.g., urine,feces, blood,saliva,nasal discharge,eye discharge or any
fluid discharge)must be cleaned and disinfected immediately in keeping with professionally
established guidelines(e.g.,standards of the Occupational Safety Health Administration, U.S.
Department of Labor).Anytools and equipment used to clean spills of bodily fluids must be cleaned
and disinfected immediately. Other blood-contaminated materials must be disposed of in a plastic bag
with a secure tie.
Fingernails over one inch in length were observed on staff caring for children.This situation created a health hazard for
children as the teachers attempted to assist in toileting and food service. This also constitutes a safety hazard as children
could be poked in the eye or otherwise hurt by long fingernails. Even if staff were to wash hands with soap and water at
'I appropriate times,effective decontamination of long fingernails is impossible to achieve,in keeping with the established
I
practices recommended by the Centers for Disease Control
Source:Classroom observation.
13. Curriculum and Assessment
Preliminary Area of Non-Compliance -HS PART 1304-Program Performance Standards For Operation Of
Head Start Programs By Grantees And Delegate Agencies 1304.21 Education and Early Childhood Development.
(a)Child Development and Education Approach for All Children
(1) In order to help children gain the skills and confidence necessary to be prepared to succeed in their
present environment and with later responsibilities in school and life,grantee and delegate agencies'approach
to child development and education must:
(iv)Provide a balanced daily program of child-initiated and adult-directed activities,including individual
and small group activities; and
In two classrooms,current classroom lesson plans were not posted.Lack of current plans impacts the ability of teaching staff to
address individual needs and overall classroom management.
Preliminary Area of Non-Compliance HS PART 1304-Program Performance Standards For Operation Of
Head Start Programs By Grantees And Delegate Agencies 1304.22 Child Health and Safety.
(d)Injury prevention. Grantee and delegate agencies must:
(2)Foster safety awareness among children and parents by incorporating it into child and parent
activities.
Bicycle safety at four sites;
There were no designated bike paths or lanes resulting in potentially unsafe playground environment.
Sources:
Site visits Classroom observations Observations of focus children File reviews Parent interviews Staff interviews PRISM Box Self-
Assessment Team Meetings to gather systemic issues relevant to PRISM Question#13
14. Family.Partnership Building
Preliminary Area of Non-Compliance- HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.40 Family Partnerships.
(b)Accessing Community Services and.Resources
(1)Grantee and delegate agencies must work collaboratively with all participating parents to
identify and continually access,either directly or through referrals,services and resources that are
responsive to each family's interests and goals, including:
Based on 36 files reviewed by the team,4 files did not comply with services and resources responsive to family needs.
Sources:2 Site visits 2 Classroom observations 2 File Reviews 1 Manager Interview 1 Site Supervisor Interview 1 Staff
Interview 2 Parent Interviews 1 Prism Box Review Self Assessment Team Meetings
17. Eligibility, Recruitment, Selection, Enrollment, and Attendance
Preliminary Area of Non-Compliance- HS PART 1305-Eligibility, Recruitment,Selection, Enrollment And
Attendance In Head Start 1305.8 Attendance.
(a)When the monthly average daily attendance rate'in a center-based program falls below 85 percent,a
Head Start program must analyze the causes of absenteeism.The analysis must include a study of the pattern
of absences for each child, including the reasons for absences as well as the number of absences that occur
on consecutive days.
(b)If the absences are a result of illness or if they are well documented absences for other reasons, no
special action is required. If, however,the absences result from other factors,including temporary family
problems that affect a child's regular attendance,the program must initiate appropriate family support
procedures for all children with four or more consecutive unexcused absences.These procedures must
include home visits or other direct contact with the child's parents.Contacts with the family must emphasize
the benefits of regular attendance,while at the same time remaining sensitive to any special family
circumstances influencing attendance patterns.All contacts with the child's family as well as special family
support service activities provided by program staff must be documented.
1 (c)In circumstances where chronic absenteeism persists and it does not seem feasible to include th�
child in either the same or a different program option,the child's slot must be considered an enrollment
t vacancy.
The grantee does not show evidence of a system to analyze the causes of absenteeism when the monthly average daily attendance
rate in a center-based program falls below 85 percent.The result could be failure to meet attendance standards.
Source: Document Review of ERSEA PRISM Box
18. Facilities, Materials, Equipment, and Transportation
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.53 Facilities, Materials, .
and Equipment.
(a)Head Start Physical Environment and Facilities
(10)Grantee and delegate agencies must conduct a safety inspection,at least annually,to
ensure that each facility's space, light,ventilation, heat,and other physical arrangements are
consistent with the health,safety and developmental needs of children.At a minimum, agencies must
ensure that:
(xiv)Toilets and handwashing facilities are adequate,clean,in good repair, and easily reached by
children.Toileting and diapering areas must be separated from areas used for cooking, eating,or
children's activities;
Toileting and handwashing facilities were not clean and in good repair. One facility has systematic issues with poor
11
janitorial services. In two partner sites there was urine on the floor and the toilet seat.At one of the sites classrooms
smelled of urine.
Source: Site visits
D. y
Preliminary Area of'Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.53 Facilities,Materials,
and Equipment.
(a) Head Start Physical Environment and Facilities
(7)Grantee and delegate agencies must provide for the maintenance, repair,safety,and
security of all Early Head Start and Head Start facilities,materials and equipment
Facilities were not always safe because at one site the alarms on the doors and on the classroom
gates were not working or were not appropriately armed. At the same site,children's bathrooms were cluttered.
Source: Site visits
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.53 Facilities,Materials,
and Equipment.
(a)Head Start Physical Environment and Facilities
(9)Outdoor play areas at center-based programs must be arranged so as to prevent any child
from leaving the premises and getting into unsafe and unsupervised areas. Enroute to play areas,
children must not be exposed to vehicular traffic without supervision.
At one site a child was observed on two occasions cfimbing the fence and going over it on the other side.of the
yard.Though the teacher intervened immediately and the child was never out of direct supervision,the fence
alone did not prevent the child leaving a safe area.
Source:Observation at one directly operated site Observation at a partner operated site Health and Safety Checklist at a
partner operated site Self Assessment Team Meetings
Illi
II
ii
ill
�'N Sl0.V1CCS li.
r , Administration for
DEPARTMENT OF HEALTH& HUMAN SERVICES Children &Families
tly
"fd�J3U Region DI
Refer to: 2006 PIR 09CH0375 50 United'Nations Plaza
l.� San Francisco,CA 94103
1
DEC 292006
Pat Stroh,Head Start Director
Contra Costa County Community Services
2425 Bisso Lane, Suite 260
Concord, CA 94520
Dear Ms. Stroh:
Enclosed with this letter are your agency's 2005-2006 Head Start(HS)/Early Head Start(EHS)
Program Information Reports(PIR). The Office of Head Start uses PIR information to track overall HS
and EHS program performance and to summarize the national PIR findings for Congress each year.
Region IX uses PIR indicators to track grantee performance. Our office expects grantees to consider
their PIR results when formulating goals, objectives, and training/technical assistance,(TTA)plans.
Enclosed is a summary report pertaining to your HS/EHS grantee and delegate (if applicable)programs
that includes:
• PIR Comments • Enrollment Statistics
• Profile • Health Services
• Multi-Year Performance Indicators • Family Information
• Staff Qualifications
Your assigned Technical Assistance Specialist and I will contact you in the coming weeks ia=eaule a
conference call to discuss this letter and any program issues identified in your PIR. We expect that
your agency's PIR data will meet the thresholds noted below.
Performance Indicators
Indicator 01: 100%of HS children and 95% of EHS children have received all appropriate
physical examinations
• Indicator 03: 95%of HS/EHS children received treatment that were diagnosed by a health care
professional as needing medical treatment
a Indicator 04: 90%of HS children have completed dental exams
m Indicator 06: 95%of HS children received dental treatment that were diagnosed as needing
dental treatment
Indicator 13: 100%of teachers have an ECE-related degree or CDA/State Certificate
• Indicator 23: 10%of funded enrollment opportunities were made available to HS/EHS
children who were diagnosed as having a disability
• Indicator 25: 100%of families participated in a goal-setting process leading to a
family-partnership agreement
• Health Services Information Sheet(item C.6): 100%of HS/EHS children had a medical home a the
end of the enrollment year
We are no longer using the PIR to track enrollment. We will be using the new online end of month
enrollment reporting system to track enrollment throughout the school year. Please feel free to contact
me with any questions regarding this letter at(415) 437-8068.
Sincerely,
Shirley Karrer, Program S e �ialist
Office of Head Start—Region IX
Enclosures
cc: Board of Directors Chairperson
Executive Director
Policy Council Chairperson
Carol Robson, Region IX TA Program Manager
D - 9 _ to
Head Start Program Information Reportfor the 2005-2006 Program Year
Profile Report - Individual Program Level December 08,2006
09CH0375-000 Contra Costa Head Start
...:.tri:s.:XY:;:.wA::.,.H:...:.:...,...:.....:_.....R.::...v:f:.::...x:#.Y.<:N'..:Q:............:...X::..Sh.O
Address: Contra Costa Head Start Telephone: (925)6465
2425 Bisso Lane,Suite 260 Facsimile: (925)646.5551
Concord,CA 94520-4860 Program Type: Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/1/2005
Enrollment Year Ends: 6/30/2006
Total Actual Enrollment: 2,425 ACF Funded Enrollment. 11559
Children: 2,425 Funded From Other Sources: 0
Pregnant Women: 0
Full Day Enrollment(5 Day): 1,162 Home Based: 93
Part Day Enrollment(5 Day): 295 Combination: Q
Full Day Enrollment(4 Day): 0 Family Child Care: 9
-Part Day Enrollment(4 Day): 0 Local Option: 0
Double Session Enrollment(5 Day): 295 Single Session Classes: 58
Double Session Enrollment(4 Day): 0 Double Session Classes: 16
Average Class Size: 18 Classroom Staff to Child Ratio: 1:5
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09CU0375-000 Califor
Full Enrollment: 100.00% 100.0
Classroom Teachers With An ECE or Related Degree: 68.48% 7851%
Assistant Teachers With An ECE or Related Degree: 10.82% 19.01%
Home Visitors With An ECE or Related Degree: 50.00% 56.75%
Family Child Care Teachers With An ECE or Related Degree: 50.00% 10.14%
Received Required Medical or Dental Treatment: 67.00% 89.64%
Children Diagnosed with a Disability: 16.29% 13.78%
Staff who are Current or Former Head Start Parents: 21.95% 21.90%
:.�'.r,>::.... .y..Us•N u w Y%u.<i ..Yn.:r>:n4i,;n.:. .,,..
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09CH0375-000 California
Teachers'Average Salary(Associate Degree in ECE or Related Field) $34,598:00 $28,668.28
Teachers'Average Salary(Baccalaureate Degree in ECE or Related Field) $36,328.00 $32,407.97
Teachers'Average Salary(Graduate Degree in ECE or Related Field) $38,785.00 $38,449.95
Teachers'Average Salary(Child Development Associate Credential Only) $32,947.00 $27,094.74
Teacher Turnover Rate: 6.52% 12.03%
Families Needing Child Care Who Received Head Start Full Day Services: 88.66% 64.98%
Average Family Service Worker Caseload: 212.80 62.19
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PIR Received: 8/17/2006 PIR Submission By: Web
Received On Time: Yes Number of Exceptions Noted:
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Data as of: 10/31/2006 Page 511 of 1446
Head Start Program Information Reportfor the 2005-2006 Program Year l
q Multi-Year Performance Indicators - Individual Program Level December 08,2006
09CH0375-000 _:.k... .. r mk. Contra Costa Head Startm
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Address: Contra Costa Head Start Telephone: (925)646-5540
2425 Bisso Iane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/1/2005.
Enrollment Year Ends: 6/30/2006
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Performance Indicator: 2003 2004 1 2005 2006
01. Children who received physical examinations: 97.33% 93.58% 76.08% 77.62%
02. Children needing medical treatment: 16.09% 14.60%a 17.67% 26.26%
_ _..._.........._._.__....._.................
_.__._ ____.._.._...__..._____ _.______........;
03. Children receiving medical treatment: 96.93% 92.95%98.45% 98.86%
g
.................__......__ _ __ ____. __ _ ._ _...........__.................._....__ ...-._.....__............
+04. Children completing dental exams: (Preschool Only) 89.37% 74.14% ; 86.40% 59.94%
05. Children needing dental treatment: (Preschool Only) 23.64% 22.08%1 25.21% 36.64%
06. Children receiving dental treatment: (Preschool Only) 94.00% ` 77.87% 54.78% 37.42%
07. Children with up-to-date,or all possible,immunizations: 1101.71% j 100.41%1 108.18% w166.64%
f...................._........_ .._. _........... ._. __.. ................_................_....._........................._.._.........................._... ........_..._...._4.. _. _._...,..V Y_ _- __._........7
I 108. Children enrolled in Medicaid,SCRIP,or Paid Health Insurance at EOY: 98.11% 99.59%1 91.98%1 - 90.27%
09. Children receiving Medicaid paid medical treatment: . ; ,
10. Classroom Staff to Child Ratio: 1 :6 , 1 :5 ; 1 :6 1 :5
11. Average Class Size: 21.04 17.381 17.60 17.70
12. Classroom teachers with a AA,S.4 or graduate degree in ECE or a related field: -- 92% 68.75%!,�43 06% 68.48%
13. Teachers with an ECE related degree,CDA or State Certificate: ; 88.66% 87.50% 44.44% 69.57%°
- -- .......... _..... ........ - -- -- .....--..-... - ----.-A.
-.......... --__..-.........--- ....., -....... .._......... ............_..._...__._�_._.�... - -._..........---.
i �14. Home visito..rs....wit,-h,-"E,-"C-E rel..ated or Human Dev.d..egree. ,or CDA: 44...44%_ .. _44.44% 20.00% 50.00%
15. Staff without ECE or related degree or CDA in CDA training: 10.71% 25.71% 0.55% 0.00%
16. Staff without ECE or related degree or CDA in ECE degree programs: 41.96% 11.43%
17. Home based staff to child ratio: 1 6.67 1 :9.891 1 :9.30 1 1 : 9.30
_...._........._.__.._... __ _.._..__.__.._.._._._.._.._......_....___........................._......__..._...._...._.._._.........._.............._..__......_....._.._..._. _ __ .._.............;
18. Children(and pregnant women in EHS)enrolled less than 45 days: 1.68% 1.40% 1 12.49% 11.18%
..................._......_......._............_..........._......._............................................_..................................-_.........I..........I._.........__........_..._..._........._.............,-............__._..........._......._.....................__....__._._..._._........_......._.....,
19. Timely replacement of children: 99.83% ' 100.00% 100.00% 100.00%
_.--. -__._.
j 20. Multiple year enrollment 42.54% 2.94% I 45.96% 46.97%;!
21. Full enrollment: 95.43% 96.58% 1 91.53% 100.00%
j22. Over Income Enrollment: 2.80%j 2.62%
j 23. HS Children professionally diagnosed as having a disability: _10.24% 9.67% 12.81%1 16.29%
24. HS Children with a disability receiving special services: (Preschool Only) 100.00% 100.00% 100.00% 1 D0.00%
i .._._
25. Families participating in a goal setting process leading to a FPA 94.00% 94.44% 94.42% 78.20%;l
26. Families receiving emergency/crisis assistance and/or education services: 25.33% 30.58% 23.23% 18.47%
F ,: ..
II 27• Families receiving at least one family service: Vi ,s.>..>,`;. 29.89% 19.55%
28. Ratio of parent volunteers to total enrollment: 1 :0.62 1':0.63 i 1 :0.01 1 :0.23
29. Ratio of parent staff to total staff: 1 :0.31 1 :0.341 1 :0.26 1 :0.23
_-•---------------- -------------------
-
30. Children(and pregnant women in EHS)who dropped out: 25.51% 27.26%135.57% 32.91%
31. Ratio of ACF funded enrollment to total funded enrollment: 1 : 1.00 1 :0.97 1 1.00 1 : 1.00 ::
Note: Most Performance Indictors(relating to children)exclude children enrolled for less than 45 days.
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Page 512 of 1446 Data as of: 10/31/2006
P.
Head Iankogram Information Report for the 2005-2006 Program Year
Staff Qualifications Report - Individual Program Level December ae,2006
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09CH0375-000 Contra Costa.Head Start
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(l9Address: Contra Costa Head Stag Teephone: '....2::...,5.u:.).:w....,..,.....:..,..<.-y
646
2425 Bisso lane,Suite 260 Facsimile: (925)646-555
Concord,CA 94520-4860 Program Type: Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/1/2005
Enrollment Year Ends: 6/302006
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Years in
Education Level Position
3.a. Executive Director: Graduate degree 1„
31. Program Director: Graduate degree a
4.,, Child Development and Education Manager: Baccalaureate degree 9
5., Health Services Manager: Baccalaureate degree 9
6.`' Family and Community Partnerships Manager: Baccalaureate degree 6
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9A1: Associate Degree(ECE/Related): 35 38.04% 9A2: Associate Degree(ECE/Related): 7 3.61%
9B1: Baccalaureate Degree(ECE/Related): 26 28.26% . 9B2: Baccalaureate Degree(ECE/Related): 13 6.70%
9C1: Advanced Degree(ECE/Related): 2 2.17% 9C2: Advanced Degree(ECE/Related): 1 0.52%
9D1: CDA or State Equivalent: 1 1.09% 9D2: CDA or State Equivalent: 79 40.72%
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 12 6.19%
No Degree/Credential but in CDA Training: 0 No Degree/Credential but in CDA Training: 0
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9A3: Associate Degree(ECE/Related): 3 30.00% 9A4: Associate Degree(ECE/Related): 1 25.00%
9B3: Baccalaureate Degree(ECE/Related): 0 9B4: Baccalaureate Degree(ECE/Related): 1 25.00%
90: Advanced Degree(ECE/Related): 2 20.00% 9C4: Advanced Degree(ECE/Related): 0
90'3: CDA or.State Equivalent: 0 9D4: CDA or State Equivalent: 1 25.00%
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 0
No Degree/Credential but in CDA Training: 0 No Degree/Credential but in CDA Training: 0 ''y
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9A5: Associate Degree(ECE/Related): 12 42.86% 9A6: Associate Degree(ECE/Related): 0
9B5: Baccalaureate Degree(ECE/Related): 12. 42.86% 9B6: Baccalaureate Degree(ECE/Related): 0.
9C5: Advanced Degree(ECE/Related): 3 10.71% 9C6: Advanced Degree(ECE/Related): 1 100.00%
9D5: CDA or State Equivalent: .0 9136: CDA or State Equivalent: 0
N&Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 0
Noi^Degree/Credential but in CDA Training. 0 No Degree/Credential but in CDA Training- 0
i
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23A: GID or high School Diploma: 7 70.00% 23A: GED or High School Diploma: 0
23B: Related Associate Degree: 3 30.00% 23B: Related Associate Degree: 0
23C: Related Baccalaureate Degree: 0 23C: Related Baccalaureate Degree: 9 64.29%
231): Related Graduate Degree: 0 23D: Related Graduate Degree: 5 35.7
ib
24rNo Degree,in Degree/Credential Training. 0 24:No Degree,in Degree/Credential Training: 0
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Data.as of: 10/31/2006 Page 513 of 1446
Head Start Program Information Report for the 2005-2006 Program Year _ \
Multi-Year Performance Indicators - Individual Program Level December 08,2006
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09CH0375 000 Contra Costa Head Start
j Address: Contra Costa Head Stan Telephone: (925)646-5540
2425 Hisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program 7)pe: Head Start
a
it
Director: Dr.Patricia Stroh EnroUntent Year Starts: 7/1/2005
Enrollment Year Ends: 6/30/2006
III � �,� x" '� .rs n�c>^ga -•, Y � ttq � �.,- .{tg A _ a.� � ""� £ sp: .`..,._ y, .�•:..� •��., '� �.�� s ��
I� �.---y-_,��»,� ��•_ � 1 2003 � 2004 � �2005AN 2006 .;
Performance Indicator:
01. Children who received physical examinations: £ 97.33%1 93.58%; 76.08% 77.62%
02. Children needing medical treatment: 16.09% 14.60% 17.67% 26.26%
_ ... .. .... .. _- ._.....;
03. Children receiving medical treatment: 96.93% 92.95% 98.45% 98.86%
r............................._�� _ ---
04. Children completing dental exams: (Preschool Only) 89.37% 74.14% ; 86.40% 59.94%
05. Children needing dental treatment: m (Preschool Only) 23.64% . 22.08% T25.21% 36.64%
06. Children receiving dental treatment: (Preschool Only) 94.00% 77.87% 54.78% 37.42%
Children with up-to-date,or all possible,immunizations: 101.71% 100.41% 108.18% 106.64%j
,_._...._..... _.. _ .__.».......... __ _._..._..._........._......___.....__......................................................... _r_._.. _......._..........
;
08. Children enrolled in Medicaid,SCH1P,or Paid Health Insurance at EOY: 98.11% 99.59% 91.88%i 90.27%
109. Children receiving Medicaid paid medical treatment: xYs u
10. Classroom Staff to Child Ratio: 1 :6 1 : 5 ( 1 :6 1 :5
-- -,
11. Average Class Size: 21.04 17.3811 17.60 17.70
12. Classroom teachers with a AA,BA or graduate degree in ECE or a related field: 63.92% 68.75% 1 43.06% 68.48%
f
13. Teachers with an ECE related degree,CDA or State Certificate: , 88.66% 87.50% 1 44.44% 69.57%°
it �14. Home visitors with ECE related or Human Dev.degree,or CDA 44.44% 44.44% 20.00% 50.0'0'
15. Staff without ECE or related degree or CDA in CDA training: 10.71%1 25.71% I 0.55% 0.00%
16. Staff without ECE or related degree or CDA in ECE degree programs: 41.96% 11.43% 1 42.62% 9.38% ::
�17. Home based staff to child ratio: 1 : 6.67 1 : 9.891 1 :9.30 1 : 9.30
........................_................»._..._............._...............................................................................»........_...................................................................»....._.-........... ..._._-..._...._... ---_......_.............t
18. Children(and pregnant women in EHS)enrolled less than 45 days: 1.68% 1.40% 12.49% 11.18%
.................................................._............................................................................................................................... --......................................................_..............._.............................
_...__._-.._.......................;
19. Timely replacement of children: s 99.83% 100.00% 1 100.00% 100.00%
IN20. Multiple year enrollment^ � 42.54% 2.94% 1 45.96% 46.97%
21. Full enrollment: 95.43% 96.58% i 91.53% 100.000%
22. Over Income Enrollment: 2.80% 2.62% 1 8.07% 9.98%
23. HS Children professionally diagnosed as having a disability: 10.24% 9.67% 1 12.81% 16.29%
24. HS Children with a disability receiving special services: (Preschool Only) 100.00% 100.00% 100.00% 100.00%
25. Families participating in a goal setting process leading to a FPA: 94.00% 94.44% 94.42% 78.20%
26. Families receiving emergency/crisis assistance and/or education services: 25.33% 30.58% 23.23% 18.47%
o 0
at t one family se ,` ?>i% ` 29.89% 19.55/°
27. Families receiving leas y rvice: `' ;�� .;
28. Ratio of parent volunteers to total enrollment: 1 :0.62 I 1::0.63 1 :0.01 1 :0.23
29. Ratio of parent staff to total staff: 1 :0.31 0.34 11 1 :0.26 1 : 0.23
_ _ __........_.;.___._...___.._..............
30. Children(and pregnant women in EHS)who dropped out: 25.51% 27.26% 1 35.57% 32.91%
31. Ratio of ACF funded enrollment to total funded enrollment: 1 : 1.00 1 :0.97 1 1 : 1.0 1 1.00 1
Note: Most Performance Indictors(relating to children)exclude children enrolled for less than 45 days.
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Page 512 of 1446 Data as of: 10/31/2006
II
P- y '
Head Start-2rogram Information Reportfor the 2005-2006 Program Year
Staff Qualifications Report - Individual Program Level December oa,2006
09CH0375-000 Contra Costa.Head Start
:e:.,....:..:...:...:..... .:.....:..:..:......::...:.:...:».:w::.:..<:,,::.:.,:ev.::.„:,:...�....,.....:.:„.,rn .:cra::;;x:<....::.<..:"..::.:.::...:.:...::,..,.<ex:.,�„ri..<:<..;.:.,:r.:::xc•^ < a
Address: Contra Costa Head Start Telephone: (925)646 5
2425 Bisso Lane,Suite 260 Facsimile. (925)646-55
Concord,CA 94520-4860 Program 7�pe: Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/1/2005
Enrollment Year Ends: 6/30/2006
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Education Level Position
3A. Executive Director: Graduate degree 1
3:b..Program Director: Graduate degree 8
4. Child Development and Education Manager: Baccalaureate degree 9
5: Health Services Manager. Baccalaureate degree 9
6,, Family and Community Partnerships Manager: Baccalaureate degree 6
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Y $ c :l f ##sx {t x '>� �3 �" ;• rw' `r�'}3, s>` ` IN-1 Z
k< y; g>- €£ �. 1'gT,#
E !?a. a�” r
';_.::..'F
9A1: Associate Degree(ECE/Related): 35 38.04% 9A2: Associate Degree(ECE/Related): 7 3.61%
9B1: Baccalaureate Degree(ECE/Related): 26 28.26% 9B2: Baccalaureate Degree(ECE/Related): 13 6.70%
9C1: Advanced Degree(ECE/Related): 2 2.17% 9C2: "Advanced Degree(ECE/Related): 1 0.52%
9D1: CDA or State Equivalent: 1 1.09% 9D2: CDA or State Equivalent: 79 40.72%
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 12 6.19%
No Degree/Credential but in CDA Training: 0 No Degree/Credential but in CDA Training: 0
9A3: Associate Degree(E(M/Related):. 3 30.00% 9A4: Associate Degree(ECE/Related): 1 25.00%"
9B3: Baccalaureate Degree(ECE/Related): 0 9B4: Baccalaureate Degree(ECE/Related): 1 25.00%
9C3: Advanced Degree(ECE/Related): 2 20.00% 9C4: Advanced Degree(ECE/Related): 0
91)3: CDA or State Equivalent: 0 91D4: CDA or State Equivalent: 1 25.00%
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 0
No Degree/Credential but in CDA Training: 0 No Degree/Credential but in CDA Training: 0
�'?�:� 1"'';Ax' .,, `t y s _t '3 "@ ,�'`Z i'...x:. x� fix.:..':s.�"'^' "'r's"'is�":�:^�"�"�",::.'�""x�x�ar �.�„"". x ._Y f__x .< °3'._ __�f 3i»'•• _ �";, ,�sb
'$ �F `"''i� ,..a r °x' s.ac:,x::y�;:,.�' IwY•,v�E3;` w,aur.3. �6?33k:Yi3,rx, :5>$,�.at:ca:� r�wiv�,.,•<3.H�2z.ia.i1""�.4:aszstcw`�£�^'� 4 �'.<,:�`Y:i,.L`i��.>�.F::.x�s9..F :,"r�.,s.`efo'�'''.a�"�,:,£?}ice
s......£,�>3^�:s�x»>..a�1, 5,•i�5#.?>.::•:'2'3:a.aEcw ..:�•E..:�:^1.<a''rs:.3k:z uai:o..z;..":tesz,.>R,.,ax< ::&a3:,.::�
9A5: Associate Degree(ECE/Related): 12 42.86% 9A6: Associate Degree(ECE/Related): 0
9B5: Baccalaureate Degree(ECE/Related): 12. 42.86% 9B6: Baccalaureate Degree(ECE/Related): 0
9C5: Advanced Degree(ECE/Related): 3 10.71% 9C6: Advanced Degree(ECE/Related): 1 100.00%a
9D5: CDA or State Equivalent: 0 9D6: CDA or State Equivalent: 0
No,!Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 0
No,Degree/Credential but in CDA Training. 0 No Degree/Credential but in CDA Training. 0
k
':�3� r'�";_3 .s„�,• r ..3�ty '�(c`*�aw»�r°x (g.} 3�x` i �y�x(� r °K' �,+s«j+,.j�a' rm�ayx��x4 P .°s'�'f°:�°�s"`p ✓�a 4 s '\K 4�{
gYg' •.� f t�/£�/; -,fin( ��.3$.•, L���^�'rR'µ1�",� �7s'�.�f lFtl�+ �Wnl� .��ii �fil+Fi/l� L.���,'� Q��. �k.. �g�b.� T.{
C.,.w..J.«� :...,,.os •L,.>f.3,x✓„1 a,sm'3.'(v>.ud1 �.:..;�. ..m.£t&a.Ls#: �i:"p.,t,�'cY'a�,L.K w..:.cz'.a?:�'..".ws::>�x -.�.�� Q„ R.'v.��€a::.{.:5....:�:.,.t .�:�.x:.,t>�.,,,:,,u,,;:ttc: ^tx..r.:.t,,,X�..6�,?.a<wi£w3::�k
x�„ :1� t Fi� ''r�<".£";✓_ '�,�� �>� 'r2'�`,�77 `�x} � 4�'x A r .�Y”� x r x.c'^z.,^: z.;g,Tr ss,,��y.gym ^, "" 3r.£ f' £�
.�:...,>. ..» ,..>,,.ao>.:r»,..�:,...s.,,m r,},x,:r.•Y.&..dui:. ".:s.�c3.,,..,�.`.�":,.x,,,,,.•{�i.„cw!a.�.r..,�...>. la.�,,,...:.�;rc.3:;?•,..w.,:.<„ «.„ :,,>�f.A1.vl,.rnx<«,<anw:. a:x ..add.x..naS>a^li .kw....m>m<srcro>.<�>w.wcrex:
ii
23A: GED or High School Diploma: 7 70.00% 23A: GED orHigh School Diploma: 0
23B: Related Associate Degree: 3 30.00% 23B: Related Associate Degree: 0
23C: Related Baccalaureate Degree: 0 23C: Related Baccalaureate Degree: 9 64.29%
23D: Related Graduate Degree: 0 23D: Related Graduate Degree: 5 35.71
24:No Degree,in Degree/Credential Training: 0 24:No Degree,in Degree/Credential Training: 0
Data as of:10/31/2006 Page 513 of 1446
Ll
Head Start Program Information Report for the 2005-2006 Program Year - 13
Enrollment Statistics Report - Individual Program Level December 08,2006
;.v.,..;:... ..:..,..,.:..>:, ....w:.»::..,..,,.w.,yx».w,:..:.w..:.<.«.:w..,x.,..;.,). ::.r.>...:».�.):y,•...:»:...:....:.::xa.).:.»xv:.H:,>:.::.::»x<. ...L: ,..Y.....::i...;o-:...'.^.Y..'.',.�.:.:..:.................Y!:.,. .r., .... ?MWS.tl..M�#G::: Y'»M'Yf
09CH0375 000 Contra Costa Head Starz
Address: Contra Costa Head Start Telephone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Head Start
II
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/1%2005
Enrollment Year Ends: 6/30/2006
II
II <�,�c{;;:e::«>s.>}•. ..,mow£«>.<,��M: � �.. s ..��.,;:.»f:.,g.,.:.,« .tsx xz ;.�xx rr:..; fi,M.,s."".4"s 1"":s n.. o,-;<r.:o -x. �<3
..'..•...:) � :t>:.:.0.3 ..:.�..;. ..:�.:.�+� ...z.:.:��+ ....:,::. �} ,:c:..:�, , -....»s....-< .::, x) 3.,......v's"..._aY,�`�u: -.�.v.,.... ... ....... ...... ,>.3...�.£sus...rv...n:.7c.�.v
i' Total Funded Enrollment: 1,559 Full Day(5 days per week): 1,162 74.53%
ACF Funded Enrollment: 1,559 100.00% Part Day(5 days per week): 295 18.92%
Full Day(4 days per week): 0
Non ACF Funded(HS Eligible): 0
�II Part Day(4 days per week): 0
Non ACF Funded(Not HS Eligible): 0
Home Based: 93 5.97%
Combination Program: 0
Family Child Care: 9 0.58%
Locally Designed Options: 0
Pregnant Women included above: 0
0�».C::.:fS`ti3�.�tt.'�`K...'.:�,..:1.nri.R'. S9Yf��,r';::wxfl+.9iYR':^.'•:%:',^K>,`,Nu..�y"f"eY<tl'K,6.:M"'a,5[ kpSx.S„3i `7`"�,Y. �.�r.`_..'v�,>� .;Sx'^'uw.,2"�f' .>S`ySM> rnW�: N:Y'O) -:S RMrL:�; � #�9.1M;<.tei...p.
Total Actual Enrollment: 2,425 Receipt of Public Assistance: 417 17.20%
Children: 2,425 100.00% Income Eligibility: 1,705 70.31%
Pregnant Women: 0 Over Income: 242 9.98%
Foster Children: 61 2.52%
Dropped Out and Did Not Re-Enroll: 798 32.91% Less than 1 Year Old: 0
Dr6pped-Out and Were Replaced: 798 32.91% 1 Year Old: 0
Enrolled Less than 45 Days: 271 11.18% 2 Years Old: 0
3 Years Old: 935 38.56%
' ` x Ertrollmenr�W ilr7rert b rear EsF 1#erfs
4 Years Old: 1,490 61.44%
First Year: 1,286 53.03% 5 Years and Older: 0
Second Year:. 1,139 46.97%
'I Three(or more)Years: 0 0.00%
Hispanic or Latino Origin. 1,349 55.63% English: 1,119 46.14%
Non Hispanic/Non Latino Origin: 1,076 44.37% Spanish: 1,165 48.04%
rig. Central/South American and Mexican:. 0
htoirxatBhhUce O
) 1.� 3w Caribbean Languages: 0
American Indian/Alaska Native: 4 0.16% Middle Eastem/South Asian Languages: 51 2.10%
Asian: 130 5.36% East Asian languages 66 2.72%
Black or African American: 600 24.74% Native North American/Alaska Native: 0
Native Hawaiian/Pacific Islander: 18 0.74% Pacific Island Languages: 1 0.04%
White: 185 7.63% European and Slavic Languages: 2 0.08%
Bi-Racial or Multi-Racial: 95 3.92% African Languages: 4 0.16%
Other(See Comments): 39 1.61% Other Languages(See Comments): 0
Unspecified: 1,354 55.84%. Unspecified: 17 0.70%
Page 514 of 1446 Data as of:10/31/2006
D-
Head Start Prog�am Information Reportfor the 2005-2006 Program Year
Health Services Report - Individual Program Level December 08,2006
....,...:,.......:.....o.....,,:.,.:::::.:. ..,. :. ::..,.:... .:.. .-s:s. ....:..',.:.:s<.;;:..¢:rs;.zrC::•3"�>.�< :..x.e�:y.:�" z.
09CH0375-000 Contra Costa Head Stn
Ri Z> :- .:Y.:'n.- ['^"RC:,ntv v::..::T..w.rL
Address: Contra Costa Head Stag Telephone. (925)646-55
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Head Start
Director:, Dr.Patricia Stroh Enrollment Year Starts: 7/1/2005
Enrollment Year Ends: 6/30/2006
,,: m �:.N....s3M v'`. ,s •��. f�s ¢:.3 ..::,s:>... .: ',n»:...v.,�T.::r. ��.�.rirrl��le7l��3f:�F/�fttlYlt{«..�:r :.�.-is�'r�3`.;�,m�.�°s,..�.u�v>..�:...:.1." i ,:,,..nrr'�� ..�'..N,.,. f..:S?,..,. 3.
Total Actual Enrollment:, 2,425 Total Funded Enrollment: 1,559
Children: 2,425 ACF Funded Enrollment: 1,559
Pregnant Women: 0 Funded From Other Sources: 0
ir.. � >xs. '�d� i s 3 t nF " .yam 3 x ,.i_,> f 3
E„�,..ra::, .�..: kyww � t 'c�'�1't�tCay Ol}tl[Q127rE't ::.:.<. ? ?.�§:.:,.:,,....,..�,`•z `<s :..3..,:€;.z:, F u�.i r` < ¢ z'-
>vF
Children With Health Insurance: 2,189 90.27% Up to date on physical examinations: 1,672 68.95%
Medicaid/EPSDT: 1,381 63.09% Diagnosed as needing medical treatment: 439 26.26%
SCRIP: 139 6.M% Received or are receiving medical treatment: 434 98.86%
Combined SCHIP/Medicaid: 0
State Funded Insurance: 2 0.09% I�G�t)€4.��r�p¢i1!tng•nred'i�rtl treatnreilt�'ara,<.�:a:>x x� ��.� _..,?.t.�, ._.,.=.,>w<�
Private health insurance: 635 29.01% Anemia: 34 140%
Other health insurance: 32 1.46%
Asthma: 52 2.14%
b Hearing Difficulties: 115 4.74%
Children Without Health Insurance: 236 9.73% Overweight: 321 13.24%
i
Vision Problems: - 129 5.32%
With a source of continuous accessible carer High Lead Levels: 0 2,080 85.77% Diabetes: 0
Services through the Indian Health Service: 0 H
Services through a Migrant Health Center: 0 z�tir�ai�t�#u�i?`[#e��re.�Sldtw��rr1�`nd o,�'E��ollmen� zactra r .�s ':
Up to date on all immunizations: 2,274 93.77%
With a source of continuous accessible care: 1,811 74.68%
Received all possible immunizations: 23 0.95%
.;� .[ate^xsirs ^^yrs r s
s.'4'' a t t`x te• r• 3 € r c�`E"` tr{3r"'< T ., � .'>$.,,�. i�` or?i > S„G �s..jt.c�rErrs .,.,i?'€�:,,µ.:.s : ,.,,'
13 ilul �t�s t7'es Pthii8&a� 1. £
Completed oral health examination: 1,291 53.24% Consultations with staff about a child: 185 . 7.63%,
Received preventive care: 205 15.88%
Of above,3 or more consultations made: 155 83.78%
Diagnosed as needing dental treatment: 473 36.64% Consultations with parents about a child: 155 6.39%
Received or are receiving treatment: 177 37.42%
Of above,3 or more consultations made: 155 100.00%
Individual Mental Health Assessments done: 155 6.39%
ati'relr t i r�tA e t .fl 3,dn Ii$an�`,Prtrg n aryl f i K Referrals facilitated for Mental Health: 155 - 6.39%
Oral Health Screening during well-baby exam: 0
Professional dental exam: 0 n#tt{ rzlthier'rrisrrf ,u:., �
Referred for services(outside program): 20 0.82%
Received Mental Health services: 15 75.00%
p�•� .CroF ,�T.r s�4' �r�'. r�. c.�..�s � c., f s t � � � ...k jz�-.,s c `¢E'..s {k Ye '�.• rr?'F''., 1
„:� ....�,s� �z.,. '.� �3£;a,r�.�sw�z:.�.,���� ���tlLdht�'% '„�!{P�f'+'•.��1'tf�'�'$�w7ttl�$'tYi��,�1��h:kn.,�� <i ��.�;'.�.f,':.i: .z::� �<.t�.�'�..,at,.,.,>£a;�€
�xr;,�,x ,;¢,• k^ -^r � ��a aj 3 t - ' y � -,f - z s -; CK �T.1 �5fi< � >s .44 ?M t
Pregnant Women with health insurance: 0 Enrolled during 1st trimester. 0
Pregnant Women without health insurance: 0 Enrolled during 2nd trimester. 0
<:� . y „a.,. Enrolled during 3rd trimester: 0
r!T!Z w!f'PYitiG'S 1'L'_ 7li3rr� !7 !?, -c �&z s s-s fs �'"° - ..
Prenatal and postpartum health care: 0 Medically High Risk pregnancies:, 0
Mental Health interventions: 0 Ilentautcett Prtttiibm2#I' w Hwy
Prenatal education on fetal development: 0 Received Dental Exams or Treatment: 0
Information on the benefits of breastfeeding: 0
;,::...
Data as of:10/31/2006 Page 515 of 1446
Head Start Program Information Reportfor the 2005-2006 Program Year
Family Information Report - Individual Program Level December 08,2006
.;,;.:::.:,,..,�.+:....:,......:.....::�...,.,........�,.r::..::.......:.........:...r.. ,.,�,�.......::.,. ..:,.,•... :).......... ..v..,...... ....... ,......, ... .,4. ,..::xi"C."S:'lf..,,.^.?f- t,...K......,.,..:'a'LY,
09CH0375-000 Contra Costa Head Start
_ _ r .,sz,...^:mrrs:rxYxs:::xxrs>^,:„;;-:s:•,; r���.w�„.xfc
x:s�a,'css.µ^�.zx^ax::;.,nw^�:>:za:.:r�x;msr'?;,z:;:,sx>...:.K....,,:,..,..,.a...,,,.,x,^.nz,�wr.:s�,;,:ssxxssuss�:zt,:�:m;v':�;zmarr.�:cK.:::;�;4::sA::�x�<,wFz:;n;::>.>zr:-;n.;•�.'<sss:�;za:v-.
Address: Contra Costa Head Start Telephone. (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/112005
Enrollment Year Ends: 6/30/2006
��3 �YR .�M_�,��;:x. � �^�•�' Y;� -- xk"r••r€r-•�s'..-r-:.�1[f ,tLlf?jl1Y.YlYlYllbh�� sf�.�"-�,�4''sn�Y ��'.�,�„,r ,ovrx�ytH�sz'4-��'
t^x".,e`�"�5`L, t r�,.z �" -._ s F g •«sr�-s $ [ '� 'w�' an, x S,�a"': a,r 3 'moi•• rc"°Ye'K"`"r i 7 � .
i #, �, i � � l�ufitiY;traj�'a13t�1fcs� �. �� , �f, `� ,fE 1 a P'rut}1li�s:t+p R'Yrd�ton;reael o,�'Pare�rls�rl�tarir �c '�
Total Number of Families: 2,128 Less than High School Graduate: 1,114 52.35%
High School Graduate or GED: 549 25.80%
Two Parent Families: 586 27.54% Some College,Vocational or Associate Deg 430 20.21%
Single Parent Families 1,542 72.46% Bachelors'or Advanced Degree: 35 1.64%
Unknown Family Type: 0 Unknown/Data Not Available: 0 y
.-.,°`4°"","'K.�.<"", ,u, c ^t:^r �-a..�.rm- •r:.cx•<.., .�,r r am¢,.:a�--is �^�a ......^.^yam,„,^�+'fi
�;�� �� .;.,,'^L+"»tpTrtj+meat[Strlhrsirlf`Parexls,»�•�uQrrltaors E a.�t �" ate,' �;' ,."s�»�.�"�thtkvr�i',4eltant'S[altlsrfl"arettts„rit'�'urtr~ilrmrs
Two Parent Families: Two Parent Families:
Both Parents employed: 119 20.31% Both Parents in Training/School: 6 1.02%
One Parent employed: 371 63.31% One Parent in Training/School: 67 11.43%
Both Parents not working: 96 16.38% Neither Parent in Training/School: 513 87.54%
Unknown/Data Not Available: 0 Unknown/Data Not Available: 0
Single Parent Families: Single Parent Families:
Parent Employed: 1,014 65.76% Parent in Training/School: 192 12.45%
Parent not working: 528 34.24% Parent not in Training/School: 1,350 87.55%
Unknown/Data Not Available: 0 Unknown/Data Not Available: 0
� r s 2:r'r�•^.c� - Baa•psi y�..x .zh h„" tr�.a✓.a; --. '� i`7K .: "'�� %F�i�sa £ .a:
,�...,.,,aw. <x.,s:,.<sz:u..aa,.:,swW, ,.«.w,,,�v ff.::. .............,.n.. «�..,,.,e...a.,.:<.,...w3.:..sE�_s_a...._.s.:�x <s,rr..s^mw..,,.s.er,_��.s��.-.a�w�.s5.u•H,zau..-:w,M't5'..�,,.<w,.w,.u.;-,:a A.'3�
Receiving TANF Benefits: 338 15.88% Families participating in a family goal
Receiving SSI Benefits: 68 3.20% setting process leading to an individualized
Receiving WIC Benefits: 923 43.37% family partnership agreement: 1,664 78.20%
.w:>�,,:<:-:-,�..:E�a:v ,,: >�,>,>.:�,>:.;:,:;,�,>.:a,,:;;,,.a...:;;,,>�.,:.;,a;:,:�F«.>:,a�r,:.„>.,;a:;::,.:.��,;,.�,:�,:,,�<. ::::x:•s-'
sn �r^-ew r nr,. '�' �>wr:,n..M.,,,vr,•s•�?5.. t.y ,,.ro,er„m ca. :. xy.: �,.
5 E .� � � .-.:fi;2� 3:�:•' i� � i.� „y X� 3 = z� v-'�'i �i'4 b�[
,,.::�:<:�:<.:�:,;.�"�.�s�,r1w '�'C/{4re�31t7�Jlt7rllf'.TCb3.a�RR1NhG9 S l•, '» � f �. x o�� .s <�.� s r�' lE1� �V�rtt�rfr'e:.i�;�'`.c:'"a�.<�ur.�,«'.tixa4.�,�.<,<wvM;�<:n':s:F
Homeless Families Served: 19 0.89% Conducted regularly scheduled activities to
Acquired housing during the year: 0 involve fathers: yes
Children whose fathers participated: 93 3.84%
Nf M 4
s'R" s Y i rm. r 3 ,�:. r �"g' s a c.�::c:txmc.,,,.,,� ,fi, aw rx y E"� £"� r •r"`'�`!y'�• 7 0.11-.."."W" Y r�•�+^x^
The number of families who received the following services during the operating period:
Emergency/crisis intervention(addressing immediate need for food,clothing or shelter): 33 1.55%
Housing assistance(subsidies;utilities,repairs,etc.): 165 7,75%
Transportation assistance(subsidizing public transportation,etc.): 46 2.16%
Mental health services: 55 2.58%
English as a Second Language(ESL)training: 220 10.34%
Adult education(GED programs,college selection,etc.): 360 16.92%
Job training: 216 10.15%
Substance abuse prevention or treatment: 12 0.56%
Child abuse and neglect services: 25 1.17%
Domestic violence services: 12 0.56%
Child support assistance: 26 1.32%
I
Health education(including prenatal education): 261 12.27%
Assistance to families of incarcerated individuals: 4 0.19%
Parenting education: 269 12.64%
Marriage education services: 16 0.85%
Number of families receiving at least one of the services listed above: 416 19.55%
sfssf:r.....w.>,<�.%"rrf:Ev::sx..'^;'':rt�a.�;.;::.:.:e:�a;,�,ra':.v::^-:4:,•:,.a-sss><.:e.:;;:os,:;~�µ;sx,^?�%:s,:�F,:<M.wxa:r::;:r.;zsa�<:s:.,;.s;s:„.:,tnxre-a;,<xx::z:,-::xxsm.�s<r;.+:sa:�ns.<sn s9�r�:�:hz�:.;..xw.:.wxxas:-<sx�xmr�:caw c.x Lw•,�.:zc�::,:,..,oc,,--:^ °,..:::,^sac-a-rr•:ae.�rxu�
Page 516 of 1446 Data as of: 10/31/2006
D. 4 _
Head Start Program Information Reportfor the 2005-2006 Program Year
Profile Report - Individual Program Level December os,2006
:xx>•'9<zein:^zwr,n>wasr»..'<:;rr.»:>:.,...xr.:�:Fx•,i:::.:.:.:)i.:;::•..^.Myp3:..- ....»..-,.^. ».,. ».. .:...:Hsi;:.-�. -s'rssx.%ms xk'zr:an;..e 2.......»�... .:..:.....F... h .... o-a':xa::ir.:;:,>r„s..>:;::;z;,zwz':'•>sa;:'r.x>:i;.:z„<R.x.<a.�z^i
09CH0375-005 First Baptist Head Stammik
1{,.<e>.wrcSRMtA'HibiairaH.'Hi6f.':'ii'r..S:'^w`Y..::•Y.'.XM1::.?>.'....�Y..cF:..,.Y.,v.:�„'<w4'..\'>:i»sR<Ri2;:.Win::)k”rircnii£<R%kC.a:�Si+.w+:Y)2:Ei:RSiN.%ak::R"x)'. --..>....>:>..: '-:wwx<M�-.,>::::.:.:d>r' ”:onii9:S:Y:'ai>At 5n-:::...C::.S b ♦..,...,. ... it'.c-:...:.::'R.%
Address: First Baptist Head Start Telephone: (925)473-200
2240 Gladstone Drive,Suite 5 Facsimile: (925)432-8196
Pittsburg,CA 94565-5126 Program Type. Head Start
Director. Mrs.Arika Spencer-Brown Enrollment Year Starts. 8/15/2005
Enrollment Year Ends: 8/9/2006
TotalActual Enrollment: 301 ACF Funded Enrollment: 257
Children: 301 Funded From Other Sources: 0
Pregnant Women: 0
' �#`a� �'s;"tet s- T8R -. a�3 �a � ,... ,- k ..,rY ,.i f x ..'xcr y 4.r. �•'�k _»s.iHit\ :s <.a
Full Day Enrollment(5 Day): 80 Home Based: 0
Part Day Enrollment(5 Day): 160 Combination: 0
Full Day Enrollment(4 Day): 0 Family Child Care: 17
Part Day Enrollment(4 Day): 0 Local Option: 0
Double Session Enrollment(5 Day): 0 Single Session Classes: 17
Double Session Enrollment(4 Day): 0 Double Session Classes: 0
Average Class Size: 14 Classroom Staff to Child Ratio: 1:8
UN
wU'
09CH0375 005 09CH03
Full Enrollment: 99.87% 99.98%
Classroom Teachers With An ECE or Related Degree: 3750% 67.69%
Assistant Teachers With An ECE or Related Degree: 0.00% 10.40°
Home Vuitors With An ECE or Related Degree: 41.67%
Family Child Care Teachers With An ECE or Related Degree. 20.00% 33.33%
Received Required Medical or Dental Treatment. 100.00% 68.45%
Children Diagnosed with a Disability: 10.51% 15.43%
Staff who are Current or Former Head Start Parents: 44.78% 26.76%
g xN,.��S,�.- x,rx•„m, ��, _.-i �.¢f;til^'-w..utt• > R r 3�ar-'k" r x -r a.ws A+s.m< :?. S "��'f.E f : -.4.
fi:�>'�.£ .r"' ....> x.3.�h<:.€:•�,x>'.t�k, a�.,� ¢�:.:x....�.��` ,k, �i'O ���QrlllattDJi�:I s:r..s....Fsii:..:a/.- e'�.,.,�.a:s.-......:..tr.a'».w.: .....:>.x,.-...<s�.»x p::i.< :..;Yu.v
09CH0375-005 09CH0375
Teachers'Average Salary(Associate Degree in ECE or Related Field) $39,412.00 $36,202.67
Teachers'Average Salary(Baccalaureate Degree in ECE or Related Field) $43,224.00 $38,626.67
Teachers'Average Salary(Graduate Degree in ECE or Related Field) $0.00 $38,785.00
Teachers'Average Salary(Child Development Associate Credential Only) $34,447.00 $33,697.00
Teacher Turnover Rate: 0.00% 6.15%
Families Needing Child Care Who Received Head Start Full Day Services: 73.08% 88.43%
Average Family Service Worker Caseload: 35.50 96.61
4 , ..:.,:,::,. ik., ..,.. Y, ::...::.:•:v:+.s%:•:y:....:::.rc.,: 2'S;w':ti:' <c. ;�,;...
PIR Received: 8/10/2006 PIR Submission By: wo
Received On Time: Yes Number ofEsceptionsNoted:
Data as of:10/31/2006 Page 517 of 1446
Head Start Program Information Report for the 2005-2006 Program Year
' 7
Multi-Year Performance Indicators - Individual Program Level
December 08,2006
09CHo375 005 rst Had Start
,u.:;.. .'s...... .......uw`x>.:".,yyp>,.w.> ...�.. ,..:5.::'... i:"n..<:"w�w-,r., .2,,:2..\- -.-:...:.:"::A.,..^":?.>...tn.2. .... -`v..�5....N� .a..`n'".M..:.,.,.. ,. L.2..::� .,:.vu.,Yh.e..,•mr..,a,.::.,xr,
, ,1,111 , aptist
Address: First Baptist Head Start Telephone: (925)473-2000
2240 Gladstone Drive,Suite 5 Facsimile: (925)432-8196
Pittsburg,CA 94565-5126 Program Type: Head Start
Director: Mrs.Arika Spencer-Brown Enrollment Year Starts: 8/15/2005
Enrollment Year finds: 8/9/2006
1111:1111'F.
Performance Indicator: 2003 2004 2005 2006
01. Children who received physical examinations: 97.63% 102.87% 105.26% 106.74%
...._..._.._..._..........._......_.,._...,...._....._..-._w,.____w..�...�.�....._..,.,..._.�..� -- � 1.111_. --
02. Children needing medical treatment: 21.18% 25.78% 25.31% 0.00%
_. ... .. .... ........................._..........._.._....._...._.__.....----- _ ._.._...._...___...__. ..--...__....__,..
03. Children receiving medical treatment: 100.00% 100.00%1 100.00%
_........................._..........._..._._._.__................................................................................................ _..-..__ ..................-...- 1
-
04. Children completing dental exams: (Preschool Only) 86.78% 103.58%° 102.30% 104.26%
___..___....._......_..._...._......_..._..,._..._..._.__._________..__............_......__._......_.___._..-_---.__._._.____._...__....__._._.._..-1_11__1_._.-.___
05. Children needing dental treatment: (Preschool Only) ( 4.69%i 10.73% 3.86% 7.82%°
06. Children receiving dental treatment: � � (Preschool Only) 75.00%( 100.00% 100.00% 100.00%
07. Children with up-to-date,or all possible,immunizations: j 105.42% 108.96% 106.25% 106.74%
t......_.....___.__........__..W.._......._..___.__.__11_1___1._._.___._..._..._._..__......_...__._......_......_.._......__.__.._........._._.__.............._.._._... .__. ._..___.._..__..a .__..__.._.............
108. Children enrolled in Medicaid,SCHIP,or Paid Health Insurance at EOY: 100.00% 100.00% 100.00% 100.00%
..........
f
;� .,r,=: 509. Children receiving Medicaid aid medical treatment:
< x,
10. Classroom Staff to Child Ratio: 1 :7 1 8} 1 . 8 ] : 8
11. Average Class Size 18.33 20.00 14.12 14.12
12. Classroom teachers with a AA,BA or graduate degree in ECE or a related field: 37.50% 31.25W 37.5001. 37.50%
._..............................._.........__...-..__......_..._._�.. _- _1111__ __..._.__.._......_....._........_...............__....._._--------I--- ------
.__...-------1111..- ... - ..........
1 13. Teachers with an ECE related degree,CDA or State Certificate: 68.75% 100.00%i 100.00% 100.00%
----------........_..................................__......._------._.........--...........--..........................._.......--....-........._..-..-.._...._...._....-....-........-........----.........-.._--.-----...-._.....................-................._........_.............._.........................._.._..................
<
14. Home visitors with ECE related or Human Dev.degree,or CDA-
115. Staff
DA:115.SStaff without ECE or related degree or CDA in CDA training: 0.00% 0.00% 0.00% D.00%
ii
116. Staff without ECE or related degree or CDA in ECE degree programs: 71.43%1 33.33%' 100.00% 100.00%
17. Home based staff to child ratio: 1
_..........._........_..._..___................._._.._......_......................_._................_..........................................._..._._.........................._.............__........_._...11__..1..._.........1...__.....w._.__..._.._... ............
18. Children(and pregnant women in EHS)enrolled less than 45 days: j 5.14%I 8.22% 1 5.88% 6.31%
_......................_................._....................................................._....................................._......_......_......................_...._............................_................._...................................._,..._....._..._..............._11..11..................
m ;
f 19. Tiely replacement of children: 100.00% 100.00%1 90.77% 100.00%
.._.._..._._......_......._...................................................... _........
_3__
20. Multiple year enrollment: 42.77% 25.66%1 26.01% 1 20.60%
I X21. Full enrollment: ..._.._.._.____._..._...,...._......_..__ .._..__�,.�.._��._..__... 103.50% 96.63% 1 98.83% 99.8 7%
11 22. Over Income Enrollment: 4.18% 1.97%1 1.24% 5.32%'
23. HS Children professionally diagnosed as having a disability 10.61% 10.53% 1 7.74% 10.51%1
24. HS Children with a disability receiving special services (Preschool Only) 100.00% 105507%', 1 0001 000 0% 100.00%
125. Families participating in a goal setting process leading to a FPA: 92.73%1 95.24% 1 93.99% 99.30%
2'6. Families receiving emergency/crisis assistance and/or education services: 62.28% 34.35%j 25.32% 27.46% 1
l __ __..� _ nce _.
27. Families receiving at least one family service: ��', : 100.00% 100.00%
28. Ratio of parent volunteers to total enrollment: 1 :0.87 1 :0.691 1 : 0.68 1 :0.67
29. Ratio of parent staff to total staff: 1 :0.47 1 ;0 ...................................................... .... ............................................. ...........-------- __..__......_.........._._._
30. Children(and pregnant women in EHS)who dropped out: 12.54% 15.46% , 20.12% 16.94%
31. Ratio of ACF funded enrollment to total funded enrollment: 1 : 1.00 I 1 : 1.00 1. 1 : 1.00 1 : 1.00
Note: Most Performance Indictors(relating to children)exclude children enrolled for less than 45 days.
Page 518 of 1446 Data as of: 10/31/2006
Head Start Program Information Reportfor the 2005-2006 Program Year.
Staff Qualifications Report - Individual Program Level December 08,2006
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09CH0375-005 First Baptist Head S
Address: First Baptist Head Start Telephone: (925)473-2
2240 Gladstone Drive,Suite 5 Facsimile: (925)432-8196
Pittsburg,CA 94565-5126
Program Type: Head Start
Director: Mrs.Arika Spencer-Brown Enrollment Year Starts: 8/15/2005
Enrollment Year Ends: 8/9/2006
.'r� y,; ,: z "y#�..�sd r Z;xg�� r '3 f z•'� x�i s - , x t � y: �3 ret�� i W xs �,,
Years in
Education Level Position .
3.a. Executive Director Graduate degree 2
3''.b. Program Director: Position Not Filled 0
4': Child Development and Education Manager: Baccalaureate degree 3
5 Health Services Manager: Graduate degree . 5
6. Family and Community Partnerships Manager: Associate degree,or at least two years of college completed 29
W
�'.dttCi�2S" S z Xs\ � •'` x ��k�j�x�'�s s�,x x � �k �1PS'l�iCtl3Y �`t� Y�S �,c1 esia. s�" � ,ally E �' '�fa f���
, ...:•..>.,...�'.....X.1.7. .<xY.: w-,.:h.>.. .H...w
9A1: Associate Degree(ECE/Related): 4 25.00%n 9A2: Associate Degree(ECE/Related): 0
9B1: Baccalaureate Degree(ECE/Related): 2 12.50% 9B2: Baccalaureate Degree(ECE/Related): 0
11
9C1: Advanced Degree(ECE/Related): 0 9C2: Advanced Degree(ECE/Related): 0
9D1: CDA or State Equivalent: 10. 62.50% 9D2: CDA or State Equivalent - 11 73.33%
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 4 26.67
No Degree/Credential but in CDA Training. 0 No Degree/Credential but in CDA Training: 0
,mwq a.: -ie �. �- :i t '� �% �: .�, ::i ztr ">'is•i s,s.:'w+;ii •<d�;, s:E E s f �, ��:�3<c..Y:�s:
:�nrit���5rlflt�finti i{u3 s �. s sus f;� �a s '.:'�;.1"ZJT �������f�� r' :,ys �y r �t .i .z ••x•y
sze......,::,. ....x.:�.,..�.«.x:::.:.,�,.a _»„ �:N. .,.:.�..�': .v:..::�. .:m.:..�::..:.,:.a. ::�w .s}�;3��..:..::#•>r»..,.>,.�a,:,::r.,>.,. .:.#'::.x.,i r .,:sA,_:rzs ,:.:..:,.,# �,:..#N,:.,:.,a::.«,::.w:.,✓,.:,?Atis",:..,v,�.
9A3: Associate Degree(ECE/Related): 0 9A4: As Degree(ECE/Related): 1 20.00%
9B3: Baccalaureate Degree(ECE/Related): 0 9B4: Baccalaureate Degree(ECE(Related): 0
9C3: Advanced Degree(ECE/Related): 0 9C4: Advanced Degree(ECE/Related): 0
91)3: CDA or State Equivalent: 0 9D4: CDA or State Equivalent: 2 40.00%
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 2 40.00%
No Degree/Credential but in CDA Training: 0 No Degree/Credential but in CDA Training: 0
:?,?Ry .,(`
.. ,.. Me.
zC�tff#�f�$�rr2�bptisel`7t�`#���T3�t3r�+ `��' � "� � r- s��•#3�� � d�l`tfsP�,S a Fsrarsf s '�''� F` � x �i i �;a����� M ��
9A5: Associate Degree(ECE/Related): 2 50,00% 9A6: Associate Degree(ECE/Related): 0
9B,'S: Baccalaureate Degree(ECE/Related): 2 50.00% 9B6: Baccalaureate Degree(ECE(Related): 0
9C5: Advanced Degree(ECF/Related): 0 9C6: Advanced Degree(ECE/Related): 0
9135: CDA or State Equivalent: 0 9136: CDA or State Equivalent: 0
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 0
No Degree/Credential but in CDA Training: 0 No Degree/Credential but in CDA Training 0
i�
,...� .:....... :.:...3sa...:..,s..£a....»..,...:.�^:x..?..».i<.&.,. :. :.s.,»...�<:, :.:.4>.t" ....a,,,a:.4,.Y.,<»,..x.,r::.k:£:.Y�.a•...E..c x ..v.....:. ..: :.:... m �..:.,.:.:,.,,,.s,::,>,::.,..,s .>...
.,;:3:.Gc.w...««.;,.:c� .:w:.,..a:,....»•-.,.>, .a.:.w:...�,:.s w>•N;:�.3x....�...,:aK->.:,.�.,,,«..s x.,.x,>sz>...w.>.:.,.a ,,,>.,�....,...-....::.o>�n,.:.. ._.,.. _< -r
23A: GED or High School Diploma: 5 100.00% 23A: GID or High School Diploma: 2 66.67%
23B: Related Associate Degree: 0 2313: Related Associate Degree: 1 33.33%
23C: Related Baccalaureate Degree: 0 23C: Related Baccalaureate Degree: 0
23D: Related Graduate Degree: 0 23D: Related Graduate Degree: 0 ,
24:No Degree,in Degree/Credential Training: 5 100.00% 24:No Degree,in Degree/Credential Training: 2 66.6790
Data as of:10/31/2006 Page 519 of 1446
Head Start Program Information Report for the 2005-2006 Program Year
Enrollment Statistics Report - Individual Program Level December 08,2006
rx;x.mrxcmm,sou+sxr,�zrz•.z-us�,.•>:w.mrx:zx,::rs�xx:s:>�z_:�o�^ettr.::>c�;:r>ax:z::s:c�z�:.:��x:..<: �.•ww..;<.,,,.,,_,r."znzr�:<azrzurr;r,.:sssxx•:z•e;:ss:sr:•xs^x:^:::.G.r;..r^:;;s.��; szrK:..r>x,:n.-n;�^asax%rx:^��.:�ttn�.••:»z��nr.•.�:zrec^xx`xs�arxx,�x
09CH0375-005 First Baptist Head Start
m..m».�,.�,c,.w....;,r:::ssxa<ax�::nx¢•,xx::.m:;:rc.::„�:::�:x-M-a?:::�z...s:::.�-r, •�_.:'!:.enxxsa•tta»arx.�a-.mxc-x�zmm._.,....---•::�,.:azms:..�xr�rxr.�;s•��:„.;c>ss<xarars�xaxs•.,,xx:� z.::..axzsua¢zsce••Y^�.^.s. xs..•xmrtt.^racxze�.
Address: Fust Baptist Head Start Telephone: (925)473-2000
2240 Gladstone Drive,Suite 5 Facsimile: (925)432-8196
Pittsburg,CA 94565-5126 Program Type: Head Start
Director: Mrs.Arika Spencer-Brown Enrollment Year Starts: 8/15/2005
Enrollment Year Ends: 8/9/2006
'� Y`•'"3;,�r"'"`�" k i� C s^:. r -<-�«�,y-F.. r .. � ?" 'nom zer 9y.i'ts xcnX r {'a�r,� �s ,-'fit
��(� n. :fr s _Fttltd$dr�it)rilll .tt x °�Y•e,. .:•k�Yy t-aE xr � n �' - r.�'e 1 s z i a �
E.,., 3.,t,f..a._s'':.h:�2.;zr � c ; � .3 Rv Hs.. :x.f,,.,„, � ..,aa:xo.r.. w ,ttn,.al`�.� .o"�•sa'•u,S"..a�.:J:�.w ..�,v::�.,�:£w�w......F,�•...u.,,i�'.du?c..�m¢`a>'>.<�
`i?i., .v::,':s':,"�.^., st.:,,. �i,.�:n., ;;`3; �x � j S; £ :": G,:-i?'J:f '^�'r;;'„�xy;;�""5':; ':%%�% "%sr.;;:a. <P �-z���.,'�'. �*ii? x*'y,.,'�"•:z..Y
��:`o.t6:•3 ?,.:�:x.>.tin, x��7t11r'��:�,�.,�T�1ri�tf�St7ftrCG' � ...:.: .>.e..�.ff_ ; s h :�}x 2��`.:::..,.:�ll�JJ:��jr .Iii$PllJl!-�ptf0� .,;.w�<.:k��'.�,��:..��`t..
Total Funded Enrollment: 257 Full Day(5 days per week): 80 31.13%
ACF Funded Enrollment: 257 100.00% Part Day(5 days per week): 160 62.26%
Non ACF Funded(HS Eligible): 0 Full Day(4 days per week): 0
Non ACF Funded(Not HS Eligible): 0 Part Day(4 days per week): 0
Home Based: 0
Combination Program: 0
Family Child Care: 17 6.61%
Locally Designed Options: 0
Pregnant Women included above: 0
(S.;"""" 'a�'3 y,y.:. ,.,.s.: _„„y,? •wr�'<- -; �fi �-'^-"•�•,"*• �.•,-^•,�, m.7,..•s--x�"*'U. �.t� £' ,�.�, '��^^.,y w^ ..�.e-a” ss ..
:..�� .�,�..,�, .,.�....� �......- t,:....:.. ,.. <.;..,:..�.w::�.N, �:x.'�a�.s�s'r. ivy'�'acx.•x�.,.�r::�,.:K.»�>.�.mx
i a a•
r y a'S<f'3 � .. a rr na r <^r• 2 fin.r s F` S :-sS n ys �r -.-- c"f„a' x^�t•S a � � r��y. t«t 1�"�{
Total Actual Enrollment: 301 Receipt of Public Assistance: 44 14.62%
Children: 301 100.00% Income Eligibility: 231 76.74%
Pregnant Women: 0 Over Income: 16 5.32%
Foster Children: 10 3.32%
x "�£ s 2.. "�dw..z <,:�,•' �.fi�',:'�g's,.�. to r^• � x; a r^' ..d a.. s x •�%si:`,•",'n:.%7fE':� 7Y. � 3
S ' � i� � �� �!F' #H F3�.1!}tr1lOVZ'T y `ice E�< : i # � �'.,p��..k•F --_ x� -i��� `;a..�`7JTQi�MEYfI�,f 1�'Jt�tlllCtl by.�lgP < tt ',.'Ff�. •"zr�:�,'.,
i:.l....:::.; a',,:.:,.:9�w. ...,.,:�..•.>.��:,,,:.w..,:•.:s ,a.H...a-,::.:.a,a.w.:a.:.,.,.:.H:..�i.,,,::;:.3.,,:...3Mw..scr. �'x.'E ,x:..;. �.:.:.:s:w. :..,�':'...... .... ,...:., :.N:.N ::., : .>•:.,w...:,:.:::�f�s...:., .,.: :
Dropped Out and Did Not Re-Enroll: 51 16.94% Less than 1 Year Old: 0
Dropped-Out and Were Replaced: 51 16,94% 1 Year Old: 0
Enrolled Less than 45 Days: 19 6.31% 2 Years Old: 0
3 Years Old: 93 30.90%
h Enrollment nC lilldrarr EP 1'r rrrs Encu 4 Years Old: 208 69.10%
First Year: 239 79.40% 5 Years and Older. 0
Second Year: 62 20.60%
Tbme(or more)Years: 0 0.00%
ma.c:s }»: :':.., x ExrYx►1�'t +JtG�3Y Ei�Yaalt € u �& a k fi a L�tttn:7lmplltPrYma: UJIe
Hispanic or Latino Origin: 156 51.83% English: 200 66.45%
Non Hispanic/Non Latino Origin: 145 48.17% Spanish: 96 31.89%
Central/South American and Mexican: 0
?' ��nrxirrertt�yllacai # s �
Caribbean Languages: 0
American Indian/Alaska Native: 1 0.33% Middle Eastem/South Asian Languages: 4 1.33%
Asian: 11 3.65% East Asian languages 1 0.33%
Black or African American: 106 35.22% Native North American/Alaska Native: 0
Native Hawaiian/Pacific Islander: 0 Pacific Island Languages: 0
White: 12 3.99% European and Slavic Languages: 0
Bi-Racial or Multi-Racial: 15 4.980/c African Languages: 0
Other(See Comments): 0 Other Languages(See Comments): 0
Unspecified: 156 51.83% Unspecified: 0
:.��,„as•�..mw.w:Mxm�:,:::mrxc.^>;;<s,^�±ws;r:�:s;%cxk,..�u::.es..,,.~~•::m,,.,..;r,�s.,;,�,.;,<._Mx„,;,:r,<s�xc+;xnew.,a s�....^-•xx.•-• ,�m• •,x-x-�..r�:w^�..-�x:�,c�..:� •aMm.�uxr_�zn
Page 520 of 1446 Data as of: 10/31/2006
Head Start Program Information Report for the 2005-2006 Program Year
Health Services Report - Individual Program Level December 08,2006
09CH0375-005 First Baptist Head Sta
ss sxs;a„<wx::zsx�:;xr.'s..- .,».r.;x.n::,...'s w:3,...•..- .. : -.-,. .:..:rss:!N5:3.:•..;::,^:;:c F�«..w:.-.-. .»...... ..:..:..».:. -:'-'c»»s:.:. :.:.-.,:-.: -,..�..:.ss,:,a;,;M;•:--.:'.:.x.';:. „'sr zz
Address: First Baptist Head Start Telephone: (925)473
2240 Gladstone Drive,Suite 5 Facsimile: (925)432-8196
Pittsburg,CA 94565-5126 Program Type: Head Start
Director: Mrs.Arika Spencer-Brown Enrollment Year Starts: 8/15/2005
Enrollment Year Ends: 8/9/2006
TotalActual Enrollment: 301 Total Funded Enrollment: 257
Children: 301 ACF Funded Enrollment: 257
Pregnant Women: 0 Funded From Other Sources: 0
;' f�y i �, x �¢ 'f1txolltrS2t�+tc'�E4x#�Orkraltrrn(�'hl�r�►��tj � s �, M� :- z €
i
t - s s. '."'�” r xs5: m";'• n^•. ,'r• y,3 M's• s s� s 3`
Children With Health Insurance: 301 100.00% Up to date on physical examinations: 301 100.00%
Medicaid/EPSDT: 139 46.18% Diagnosed as needing medical treatment: 0
SCHIP: 68 22.59% Received or are receiving medical treatment: 0
Combined SCHIP/Medicaid: 0 R�cst e'ret plYlix merltrnl treatnieita nr ?x
State Funded Insurance: 0 Anemia- 2 0.66%
Private health insurance: 94 31.23% Asthma: 29 9.63%
Other health insurance: 0 Hearing Difficulties: 1 0.33%
Children Without Health Insurance: 0 Overweight: 39 12.96%
Vision Problems: 2 0.66%
With a source of continuous accessible care: 301 100.00% High Lead Levels: 0
Services through the Indian Health Service: 0 Diabetes 1 0.3
Services through a Migrant Health Center: 0 Imrni d vrf', Vfie�stafizs ## ttdr rallmenrrrr 4 x F>
lentulrn�etrt Eri'd� rrr+?1lrrtenteur ,€ Up to date on all immunizations: 301 100.00%
Received all possible immunizations: 0
With a source of continuous accessible care: 294 97.67%
�Fffly < �� >3 '.;i4 »tt# e7t Jiro esIa,, !a 3v rttdr 5 M
Elltai.tel ltJGl4st`lf)t �aa t ). z x:. x>`� R
Consultations with staff about a child: 27 8.97%
Completed oral health examination: 294 97.67% Of above,3 or more consultations made: 17 62.96%
Received preventive care: 294 100.00%
Diagnosed as needing dental treatment: 23 7.82% Consultations with parents about a child: 18 5.98%
Received or are receiving treatment 23 100 00%
Of above,3 or more consultations made: 15 '83.33%
Individual Mental Health Assessments done: 15 4.98%
i ;Frftt +?er €Serr r es.,(,fl 3,i�rtd lfft rurlf' 'r ' nsM'1 ljs rtes Referrals facilitated for Mental Health: 17 5.65%
Oral Health Screening during well-baby exam: 0
extial Ileetl, I2e reSrls z4'
Professional dental exam: 0
Referred for services(outside program): 2 0.66%
Received Mental Health services: 1 50.00%
N
IN 1 111 :::`�' .0l:.,,,.;::.»»M,.....,.:
�1t!d?tlt7�s�,t�lii��: �5� '",�Fua;� � ..».,�.��., :k���f .<`;.':x �lealth:lnfi?rmunr�rz,�or,P.re,Agan[1T'ani=as..::. ��M.....W;i•..�..2.a »,:':�t.�.,:.W�,:.�
Pregnant Women with health insurance: 0 Enrolled during 1st trimester. 0
Pregnant Women without health insurance: 0 Enrolled during 2nd trimester: 0
Enrolled during 3rd trimester: 0
�?rc,�-a� 'ersr��es;,�or,f?t�e� �t irt�xe�, .:..:: "..:...' .,,.`; „¢.:t.:. Medically Ugh Risk'pregnancies: 0
Prenatal and postpartum health care: 0
Mental Health interventions: 0 �entalrute rrr i<'re Writ lfiomen h ¢
Prenatal education on fetal development: 0 Received Dental Exams or Treatment. 0
Information on the benefits of breastfeeding: 0
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Data as of:10/31/2006 Page 521 of 1446
Head Start Program Information Report for the 2005-2006 Program Year Z
Family Information Report - Individual Program Level December 08,2006
W09c-
75-005 First Baptist Head Start
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Address: First Baptist Head Start Telephone: (925)473-2000
2240 Gladstone Drive,Suite 5 FacsimUe: (925)432-8196
Pittsburg,CA 94565-5126 program Type: Head Stan
Director: Mn.Arika Spencer-Brown Enrollment Year Starts: 8/15/2005
EnroUrnent Year Ends: 8192006
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Total Number of Families: 284 Less than High School Graduate: 33 11.62%
High School Graduate or GED: 234 82.39%
Two Parent Families: 156 54.93% Some College,Vocational or Associate Deg 13 4.58%
Single Parent Families 128 45.07% Bachelors'or Advanced Degree: 4 1.41%
Unknown Family Type: 0 Unknown/Data Not Available: 0
� ? h ;t.�'p1p}€rtirnt�trtlti n,J>lnar Msrtr�GrrrtrrhaTrl' €'r�, �.�� � �"`µ""'�'"��'ab�muthglSehnuL�YulusLft'prermrr'�'TrarrlFarts: ��
Two Parent Families: Two Parent Families:
Both Parents employed: 41 26.28% Both Parents in Training/School:' 2 1.28%
One Parent employed: 104 66.67% One.Parent in Training/School: 9 5.77%
Both Parents not working: 11 7.05% Neither Parent in Training/Scbool: 145 92.95%
Unknown/Data Not Available: 0 Unknown/Data Not Available: 0
i!
Single Parent Families: Single Parent Families:
Parent Employed: 126 98.44% Parent in Training/School: 18 14.06%
Parent not working: 2 1.56% Parent not in Training/School: 110 85.94%
j Unknown/Data Not Available: 0 Unlmown/Data Not Available: 0
Receiving TANF Benefits: 39 13.73% Families participating in a family goal
Receiving SSI Benefits: 4 1.41% setting process leading to an individualized
1
Receiving WIC Benefits: 114. 40.14% fly partnership agreement: 282 99.30%
' _ ;'aw.,.,.,r•o>•:<,.�e' _ ,ex.>a5v,» :<.n.:.gr• .�>»y,x<r,x
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�I P r �'i s-# aw,'xi r /<TJrlCCiF�O:>�trlliP<1P�B4 "Nl7l+tiliCS'"t x.:�.6��€''hs.0 Y ti�A � � � '��€�;�•nr "�'�'� :>�.�trtfrer't<�'�smer��, r a f 1�.. --.-.� �':,�:g;�k,��
,:.,t.v w<�. ,.,wR'....,.,.<,,;.,:f ,.... .. ....k ^v..:'x<..,. :.....E,.,. .:.x.,..n,� .�:.fir,.,L.�R ..nv.<-.x., ..,ww..„.:Y:Yk`�:..:x„£3 �?,m...15.. .uw...w:.,,:...v>.•1 vc ,. L,,,,:: ... .J..,.t,:✓nu,,.k,w,✓.a:SiS<fi.'::.v
Homeless Families Served: 1 0.35% Conducted regularly scheduled activities to
Acquired housing during the year: 1 100.00% involve fathers: Yes
Children whose fathers participated: 67 22.267c
The number of families who received the following services during the operating period:
Emergency/crisis Intervention(addressing immediate need for food,clothing or shelter): 48 .16.90%
Housing assistance(subsidies,utilities,repairs,etc.): 29 10.21%
Transportation assistance(subsidizing public transportation,etc.): 11 3.87%
Mental health services: 35 12.32%
English as a Second language(ESL)training: 81 28.52%
Adult educationro GED rams college selection etc.: 30
( p 9 9 ) 10.56°!0
Job training: 49 17.25%
Substance abuse prevention or treatment: 17 5.99%
Child abuse and neglect services: 15 5.28%
Domestic violence services: 8 2.82%
Child support assistance: 3 1.06%
Health education(including prenatal education): 2 0.709o'
Assistance to families of incarcerated individuals: 3 1.06%
Parenting education: 280 98.59%
Marriage education services: 2 0.70%
Number of families receiving at least one of the services listed above: 284 100.00%
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Page 522 of 1446 Data as of: 10/31/2006
Head Start Program Information Report for the 2005-2006 Program Year
Profile Report - Individual Program Level December 08,2006
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09CH0375-200 Contra Costa Early Head S
Address: Contra Costa Early Head Start Telephone: (925)646-554
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord CA 94520-4860 Program Type: Early Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/3/2005
Enrollment Year Ends: 6130/2006
Y
it � .......:.... ... ..�.. F:.F
Total Actual Enrollment. 354 ACF Funded Enrollment: 204
Children: 314 Funded From Other Sources: 0
Pregnant Women: 40
Elm
.57,
x s P✓ogram{tpllans Ftmded ,'iL ,.> I �
>S:,e.Sr.£.f.3 ,..>, ,
Full Day Enrollment(5 Day): 157 Home Based: 33
Part Day Enrollment(5 Day): 14 Combination: 0
Full Day Enrollment(4 Day): 0 Family Child Care: 0
Part Day Enrollment(4 Day): 0 Local Option: 0
Double Session Enrollment(5 Day): 0 Single Session Classes: 17
Double Session Enrollment(4 Day): 0 Double Session Classes: 0
Average Class Size: 8 Classroom Staff to Child Ratio: 1:2
-M S^x r 'as'� - n„ ,.,rcy,';..,,a;.�.:; ..§ ..�.� ... > '�., 'i s �%s� 3 :�' ro T •^x.•
09CH0375-200 09CH0
F,ullEnrollment: 100.00%, 99.98%
Classroom Teachers With An ECE or Related Degree: 86.36% 67.69%
Assistant Teachers With An ECE or Related Degree: 12.20% 10.40%
Home Visitors With An ECE or Related Degree: 0.00% 41.6797o
Family Child Care Teachers With An ECE or Related Degree: 33.33%
Received Required Medica!or Dental Treatment: 100.00% 68.4597o
Children Diagnosed with a Disability: 14.94% 15.4317o
Staff who are Current or Former Head SiartParemts: 37.08% 26.76%
09CH0375.200 09CH0375
Teachers'Average Salary(Associate Degree in ECE or Related Field) $34,598.00 $36,202.67
Teachers'Average Salary(Baccalaureate Degree in ECE or Related Field) $36;328.00 $38,626.67
Teachers'Average Salary(Graduate Degree in ECE or Related Field) $0.00 $38,785.00
Teachers'Average Salary(Child Development Associate Credential Only) $0.00 $33,697.00
Teacher Turnover Rate: 9.09% 6.15%
Families Needing Child Care Who Received Head Start Full Day Services: 100.00% 88.43%
Average Family Service Worker Caseload: 29.30 96.61
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FIR Received: 8/17/2006 PIR Submission By:
Received On Time: Yes Number of Exceptions Noted:
Data as of:10/31/2006 Page 523 of 1446
Head Start Program Information Report for the 2005.2006 Program Year Z- �
Multi Year Performance Indicators Individual Program Level Decern a 08 2006 .
br
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09CH0375-Z00 Contra Costa Early Head Start
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Address: Contra Costa Early Head Start Telephone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Early Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/3/2005
Enrollment Year Ends: 6/3012006
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i s �.Es °'....:.:�.� .�._:�- } �...�..�.:� a..�....'.t'w; �...tu., fE f i PG�rfbll!W!!C!<.I7ti�Cah7Td .. � y�w��. �S,'. �a, 4 ✓.€ � s ^� � #-
:.t..
Performance Indicator i 2003 i 2004 ' 2005 2006
01. Children who received physical examinations: 87.42% 100.000/6 70.53% :
02. Children needing medical treatment: ; 13.64% 14.61% 8.92%
03. Children receiving medical treatment: E 97.22%! 93.75% 100.00%
-___ _ _ __._ __._ _ .M.......�....................... . .........._._._ _ . ........_._..............
04. Children completing dental exams: (Preschool Only)
05. Children needing dental treatment: (Preschool Only)
----------
106. Children receiving dental treatment: (Preschool Only) s �_
07. Children with up-to-date,or all possible,immunizations: 88.41%1 119.63% 82.78%
......_......._....._.�._...._..._.__.._.._.__._..._.__,....__... _._.. '............_..._................................_..........._...._...._............................_............_.............__�_ ....__....-r..._..__.._ _ ._._.._._...._..._._
08. Children enrolled in Medicaid,SCHIP or Paid Health Insurance at EOY: 93.49%) 83.84% 83.12%1
09. Children receiving Medicaid paid medical treatment:
10. Classroom Staff to Child Ratio: i r 1 :3 1 1 :3 1 2
it 11. Average Class Size: 10.47 11.13 8.29 1
12. Classroom teachers with a AA,BA or graduate degree in ECE or a related field: 95.83% 84.21% 86.36%
_.. .._.� _ ___.._._.__........._............... _ _ _ ...._. .._...._ __W.._...._....__....._ ._............__._................_...__......_.....-- - . ....-------- _.....__.._.........;
j 13. Teachers with an ECE related degree, CDA or State Certificate: 100.00%1 84.21% 86.36% :
`.......... .r
.........._._.............................._........._....__._..................................._........................................................_.._......_.............._........_................_........_.. ._............................._......_.._............. - ..........................
14. Home visitors with ECE related or Human Dev.degree,or CDA: 100.00%1 33.33% 0.00%
9 115. Staff without ECE or related degree or CDA in CDA training: 5.88%1 0.00% 0.00% ;:
16. Staff without ECE or related degree or CDA in ECE degree programs: 1 41.18% 5.56% 0.00% 1
17 Home based staff to child ratio: 1 :6.50 1 : 8.67 1 : 16.5
4.__._.:.........W._._.__.__.........................__..................................._..v.._..................._......_...................__..............._......_........:__..__._.._........._._..._....._.._..__...__... _._... _...
18. Children(and pregnant women in ERS)enrolled less than 45 days: 1.63% 23.85% 3.39%
..........._................................._................._..........................................................................................._.........................................................._...................._............_........._.._................_........L._........................_._........._........
<
19. Timely replacement of children: 96.20%1 75.00% 100.00%
.............___.._...._..................................___.............__..._.._._._._____ _._-___.._..__.... _..._._ _.._�_,.__ .. _.._......_._.._..i
20. Multiple year enrollment: 24.10%1 54.88% 46.18% 1
21. Full enrollment: _ 99.18% 104.41% 100.00%
22. Over Income Enrollment: ( 4.89%1 5.20% ---3.-39%---1
23. HS Children professionally diagnosed as having a disability: 4.23%1 7.41% 14.94%
24. HS Children with a disability receiving special services: (Preschool Only)�� _
25. Families participating in a goal setting process leading to a FPA: 96.41%1 95.94% 89.08%
26 Families receiving emergency/crisis assistance and/or education services: 64.54% 38.38% 20.14%
12 . t least one family service: v� l 3 %
_ 7Families receiving an7.64% 28.33_ . _ .f
128. Ratio of parent volunteers to total enrollment: 9 1 0.66ry1 1 :0.34 1 :0.1 l 1
29. Ratio of parent staff to total staff: 1 :0.05 `' 1-:0.15 1 :0.38
.....
30. Children(and pregnant women in EHS)who dropped out: 25.73%i 33.03% W23.45%
_31. Ratio of ACF funded enrollment to total funded enrollment: 1 1 : 1.00 1 1 : 1.00 1 : 1.001
Note: Most Performance Indictors(relating to children)exclude children enrolled for less than 45 days.
Page 524 of 1446 Data as of:10/31/2006
II
D. 9
Head Start ProgrZ Information Report for the 2005-2006 Program Year
Staff Qualifications Report - Individual Program Level December 08,2006
09CH0375-200 Contra Costa Early Head Sta
:'.:i.'C:t.C::)ffa::•; ......,»aA:Gai'iSfi�Y .......,......».::.r ,t.4T.:...r..i...>.... _ .,,....,.b.'f::r`�^' ^:t. .. .. ,....,., .r,:i,:J?_T:.:.
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Address: Contra Costa Early Head Start TeIephone:. (925)646-55
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551.
Concord,CA 94520-4560 Program Type: Early Head Start
Director: Dr,Patricia Stroh Enrollment Year Starts: 7/3/2005
Enrollment Year Ends: 6/30/2006
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Years in
Education Level Position
3.a. Executive Director: Graduate degree
3.0. Program Director: Graduate degree B
4. Child Development and Education Manager: Baccalaureate degree 9
5 r Health Services Manager: Baccalaureate degree 9
6. Family and Community Partnerships.Manager. Baccalaureate degree 6
ME
59 >r' r
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;fxk€:Y:.aXa;�"„�.s`�, •Hi•Us s.3�.�c. �Hca'}: >� s»ate:r�. #-.' � 3 .�,�� :�r' �` S�iz v;>a-.,�.,,,: aS ? Y F
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9A1: Associate Degree(ECE/Related): 14 63.64% 9A2: Associate Degree(ECE/Related): 4 w 9.76%
9B1: Baccalaureate Degree(ECE/Related): 5 22.73% 9B2: Baccalaureate Degree(BCE/Related): 1 2.44%
9C1: Advanced Degree(ECE/Related): 0 9C2r Advanced Degree(ECE/Related):, 0
9D1: CDA or State Equivalent: 0 9D2: CDA or State Equivalent- 15 36.59%
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 0
No Degree/Credential but in CDA Training- 0 No Degree/Credential but in CDA Training 0
f �. ». N`i[E.,V.E�`� '�"”. x ""rrr�",�yrs r'�`+xs""f%s���" i y �• rera'w` 3 s :, 2�:t �>F '�'^`s �.' wxx+>nrz sr
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9A3: Associate Degree(ECE/Related): 0 9A4: Associate Degree(ECE/Related): 0
9B3: Baccalaureate Degree(ECE/Related): 0 9B4: Baccalaureate Degree(ECE/Related): 0
9C3: Advanced Degree(ECE/Related): 0 9C4: Advanced Degree(ECE/Related): 0
9D3: CDA or State Equivalent: 0 9D4: CDA or State Equivalent: 0
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 0
No Degree/Credential but in CDA Training. 0 No Degree/Credential but in CDA Training. 0
�,�iY ys ry E's'•` � p2. • x km's s�' ax' # v s x• a r ,.r•=wore �a�s', me wn ss.4 � � x �3��5 '''r`s�.t8 "€fi� �'u.
S#3.�..>w .k:..a>�<.. bra°„ti..'tw,'-”:.,;ta.... a,'.r�»,:t» .#z<,�?«.�w.�».. .<.,.a.,.w>N4. s.«.»w>r�x: „.,.,..:w,...cs•»"s o.t�.:,,.o.x&' w.. .».k o.,.as,ft�`�.xa.A�'.k,....?: »>�. �,.£.,.[,i<.>.•�..wwi.,a..z u,::..,..,..,a,<,�.
�;.. � .,;.5<�Miy>;a•::sg.. i K. „bY::. ,:„a w�.t y. .e•L'ff%a<;A':;:'^. my.' S-""s...s>zyr � 9 r=�`• 5 .'i. `>'i¢
9A5: Associate Degree(ECE/Related): h 5 35.71% 9A6: Associate Degree(ECE/Related): 0
9B5:. Baccalaureate Degree(ECE/Related): 5 35.71% 9B6: Baccalaureate Degree(ECE(Related): ' 0
9C5: Advanced Degree(ECE/Related): 2 1429% 9C6: Advanced Degree(ECE/Related): 1 100.00%
9D5: CDA or State Equivalent: 0 9136: CDA or State Equivalent: 0
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 0
Noi Degree/Credential but in CDA Training: 0 No Degree/Credential but in CDA Training-
...
raining0
:..
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23A: GED or High School Diploma: 0 23A: GED or High School Diploma: 0
23B: Related Associate Degree: 0 23B: Related Associate Degree: 0
23C: Related Baccalaureate Degree: 0 23C: Related Baccalaureate Degree: 9 64,29%
23D: Related Graduate Degree: 0 23D: Related Graduate Degree: 5 35.7je
24:No Degree,in Degree/Credential Training: 0 24:No Degree,in Degree/Credential Training: 0
-,.>.,: ...i.:['4'`rr.;:}sy,rtit<:.a„ .:.»,,.,xx t.•., -rz.�...as :..,,:.- ..,t..' r t:...a.: �-.,:,...>.> ..�.',::.w .:.r,.. -. ...:.,,• ,.---s;.: .>.,..>..,>: rss,.., ., ..c.;., .u.xa:,
Data as of: 10/31/2006 Page 525 of 1446
}� 4
Head start Program Information Reportfor the 2005-2006 Program Year-
Enrollment
ear Enrollment Statistics Report - Individual Program Level December 08,2006
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09CH0375-200 Contra Costa Early Head Start
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Address: Contra Costa Early Head Start Telephone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Early Head Start
Director: Dr.Patricia Stroh EnroUment Year Starts: 7/3!2005
Enrollment Year Ends: 6/30/2006
L"� a $�' c�.'. (3r•�.a�`t7rP�r1>x/ri'bY.�ttl� ,5t'ru#r� k � -£.. .„�a t'._....:..,,'.�.. �' q >r s �)`Ii12li £m r s.3'
.........' 9. f, .L.:.., .::..> ., :.:,..> ,...�,:. a.,..>,..,.{- v T'd� R2 3,.x � >.:���Iflljer�•�•���.1'�tr�� .�,......� w:n:.,.v �...».�.........,�
Total Funded Enrollment: 204 Full Day(5 days per week): 157 76.96%
ACF Funded Enrollment: 204 100.00%
Part Day(5 days per week): 14 6.86%
Non ACF Funded(HS Eligible): 0 Full Day(4 days per week): 0
Non ACF Funded(Not H5 Eligible): 0 Part Day(4 days per week): 0Home Based: 33 16.18%
Combination Program: 0
Family Child Care: 0
Locally Designed Options: 0
Pregnant Women included above: 30 14.71%
i y....x3i:"?.,::...s..,.:... :T r ..,::;;^.,'£.z'.•.,r:::..x..::::'^„M„...„K„,ay:, ,-.:,�sx��:ox?m-;rr:^acyr,.�a�":-:.-,� �mwx,:n>r,;x. x.: -gayr�.'„;i':""sT'«,-.wn'n:»!:Ys.:yrwy;
£ €acti7rllitEdiFhretSlrtfrNfnDrporlts't1aTiteptacrnxvtt�jF �x x !� ', SiWl,sr
1£ 4", r ,ra144zivaL � iltrtrnt r N x rrllnranfbv E7ig1�5Pit� ._ z
� ,......... �...a.:s.i :'...:.,v.., s.....:.�..�:.,:::.,. � ?.,.�.>.: ..,:3 ..,,. r���..'�..,:Y.S ...��
Total Actual Enrollment: 354 Receipt of Public Assistance: 28 8.92%
Children: 314 88.70% Income Eligibility: 307 97.77%
Pregnant Women: 40 11.30% Over Income: 12 3.82%
Foster Children: 7 2.23%
€ £ .;d r s '.: c #''.:k a# ,�'tJ. 'ttYl'�.. ..: "�` - xe ?`a y> r,` 3 - 3 G ,,'r ,; Krlial�m�fll fl, ttflrS'fl�l{ a'�. E.....,>._ ....x.:_La�,>:F`• :P
,.
11,10
Dropped Out and Did Not Re-Enroll: 83 23.45% Less.than 1 Year Old: 94 29.94%
Dropped-Out and Were Replaced: 83 23.45% 1 Year Old: 118 37.58%
Enrolled Less than 45 Days: 12 3.39% 2 Years Old: 102 32.48%
<>::x:•, «>x..,.,: .:Y�, ,;:;<;:: <. 3 Years Old: 0
I `�71raltfrtt rrltltttrart liyt Enrullx�l°, y;:a 4 Years Old: 0
First Year. 169 53.82% 5 Years and Older: 0
Second Year: 145 46.18%
i
Three(or more)Years: 0 0.00%
�...y .ter'
g i trYlrlf}r1�nEtiy Etlirtc4t1�'x
Hispanic or Latino Origin 189 53.39% English: 173 48.87%
it Non Hispanic/Non Latino Origin: 165 46.61% Spanish: . 152 42.94%
x r Central/South American and Mwdcan: 0
nrrldrrrertfi;!face w.?.`.`:..9 ra Caribbean Languages: 0
American Indian/Alaska Native: 0 Middle Eastern/South Asian Languages: 7 1.98%
Asian: 20 5.65% East Asian languages 8 2.26%
Black or African American: 83 23.45% Native North American/Alaska Native: 0
Native Hawaiian/Pacific Islander: 4 1.13% Pacific Island Languages: 0
White: 28 7.91% European and Slavic Languages: 0
Bi-Racial or Multi-Racial: 25 7.06% African Languages: 5 1.41%
"they(See Comments): 6 1.69% Other Languages(See Comments): 0
nspecified: 188 53.11% Unspecified: 9 2.54%
,:.� ��.�..,..5i,,.x> ..,.�::�;: �:::� ,::-;,�r�HN.,�tt:,.:...�;.-�::--:;:l:M•.,�;t ..::... ...x.:...:�,:..:-:.d.,x..r� .:r�.;:xd��g:�
Page 526 of 1446 Data as of: 10/31/2006
D.
Head Start Program Information Report for the 2005-2006 Program Year-
Health Services Report - Individual Program Level Decemher 0s,2006
09CH0375 200 Contra Costa Early Head Sta
Address: Contra Costa Early Head Start Telephone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Early Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/3/2005
Enrollment Year Ends: 6/30/2006
Total Actual Enrollment: 354 Total Funded Enrollment: 204
Children: 314 ACF Funded Enrollment: 204
Pregnant Women: 40 Funded From Other Sources: 0
5
Ierith#risatwn�ignrl anrrrllmc+ri l utrr}" ; C�(s a.: .. �cl� dXetvtet ss t t f tiOEM
Children With Health Insurance: 261 83.12% Up to date on physical examinations: 213 67.83%
Medicaid/EPSDT:. 192 73.56% Diagnosed as needing medical treatment: 19 8.92%
SCHIP: 10 3.83% Received or are receiving medical treatment: 19 100.00%
Combined S=/Medicaid: 0 `r
State Funded Insurance: 0
Private health insurance: 59 22.61% Anemia: 6 1.91%
Asthma: 1 0.32%
Other health insurance: 0
Hearing Difficulties: 2 0.64%
Children Without Health Insurance: 53 16.88% Overweight: 9 2.87%
dtcrr{Ifianret:tEnzpru1rl € i. v.. ;.Y 3 -`.:, . F Vision Problems: 3 0.96%
With a source of continuous accessible care: 255 81-21% High Lead Levels: 0Diabetes: 0
Services through the Indian Health Service: 0
Services through a Migrant Health Center: 0 7r+zrgiuttri}srvnes 'fntira�E �flf i✓ntl�men# r}, x ;s
Up to date on all immunizations: 203 64.65%
With a source of continuous accessible care: 124 39.49% Received all possible immunizations: 47 14.97%
Q1::g':,Y
�ez��ttlu�erurr�esr�Pre�hoi?t�'t'ag€t�tt��7n73i1:,.,'..� �SF:::�
Completed}oral health examination: 0 Consultations with staff about a child: 40 12.74%
Received preventive care: 0 Of above,3 or more consultations made: 40 -100.00%
Diagnosed as needing dental treatment: 0 Consultations with parents about a child: 35 11.15%
Received or are receiving treatment: 0 Of above,3 or more consultations made: 35 100.00%
Individual Mental Health Assessments done: 40 12.74%
f'revl rrttr. erzta �Srirs fit? .cutd rftgratrt3,Pragrtnns€ltlyf Fa m Referrals facilitated for Mental Health: 35 11.15%
Oral Health Screening during well-baby exam: 62 19.75%
iY'.}:v,<:. .:�;::P:'R:',
Professional dental exam: 97 30,89% ? kl;:Zltfai(alb r ax; :„y
Referred for services(outside program): 5 1.59%
Received Mental Health services: 5 100.00%
��f'� - s� �,4k �� ro :� � of 2 � �•Ltl�ltt�'t+r}'.ifsPS..�3Y,�fll�lilttlt/tt�.�1.' 11 .��1)Xett,� ���i�: x -:,�:.. v z �.,�� „?}f9:y.z'� FJ� F s-- c.
3 MY d
r....1�,.. ..,.�at�:f,.:.x..,<.<ss,.,..,.,,.>#.ac..:.::,. ,,,:,.., :,::;.:,^..a..::.........::....>,..,wY.s..:,,>,,.,.:.:.,..,.,..,.:,,_,.,,..:,.:.,n,..„4.. .. ,.,.:...>.,,:.,,... k,i:..S„i..v;.,.,,.,..,:,...,.;..�:,..:1..r,':,:..:.,,.'.,b,b:..• .»:Rva„ ,x.,<„w:.,..,:.:,:
f
Pregnant Women with health insurance: w Y u 37 92.50% Enrolled during 1st trimester: 2 5.00%
Pregnant Women without health insurance: 3 7.50% Enrolled during 2nd trimester: 25 62.50%
Enrolled during 3rd trimester: 13' 3250%
5��L ia'j
l?p�rmnmirra l'regtrrt ,�mn::.
x
"`" Medically Nigh Risk'pregnancies: 26 65.00%
Prenatal and postpartum health care: 30 75.00%
Mental Health interventions: 5 12.50% 1ent ,ate3 vtct?sfgenX7vrn�}'.€ w i tit ;,s
Prenatal education on fetal development: 15 37.50% Received Dental Exams or Treatment: 30 75.00%
Information on the benefits of breastfeeding: 15 37.50%
.,<<,,�, ..., •:::.m<x.......,..,.-,.c,_ ,a.,,.s^,,,.::�s' ';;..rs;<:>..-r.s_a. ..-... ..:.:......�.y., .xorzx ..:;>,:,&,-;w<:.';, -,.,r..a..x .,,.,:..,., .,-....... ,..,u.,sa... s;:<;su, •....._..n ,. .. •+crn
Data as of.10/31/2006 Page 527 of 1446
Head Start Progr-ant Information Report for the 2005-2006 Program Year11
Family Information Report Individual Program Level ,.z Decemb er 08,2006
.:<-��,,r>::«,,�;,,:�<,�ar.� ,.:X...:.--�. k:;�m.,u::,�.<::•irw,:.«rc«�«-: >,,rs�.w�<,r>..�,,.r�,..,;...w<. ..�� ,,.,xfl .,..v�,;<•,�:_::��:.. .--��: mx�i:,>;��.t;:
09CH0375-200 Contra Costa Early Head Start
...>..L,59:C<!.W.3nk n<.Y�..�...,<iy;:,;::.:<tt<AiiC...;:.t,n�..i9y::iP.K.:,Yb:�nx Y3Y:•N..>a>li?in+<fi::r•,,�.rr. - ..:3:: "i:•:iaw�>s.0'<a::a':�i-:iis::isti:s's.ii<o91.ra':vL ri'::.. ..,.. ... ... ..>.r:.'.;Y::<^,w:bl :.':iJ."�.?;:Cd'.".Y:.C..;>'fAS:;.KO:.^X!^",J.
Address: Contra Costa Early Head Start Telephone: (925)646.5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-41360 program npe: Early Head Start
Director. Dr.Patricia Stroh Enrollment Year Starts: 7/3!1005
Enrollment Year Ends: 6/30/2006
.,.7.i,.:..�.' t �£t •' 2 - z :_ : :.,. � _� T5?dhllljc`TifJ':.rtY �'td�otr - -Y;t-.. ...�I,.,'.�..:.:..�. �.. �-fi, L�' 7 K _:
....... ... z.s.:.: -.:.,S• .. :.:... ........ :.., ,...,....; s :.....:�..: , .,,:o: ::.,..:ah: ::.:<:,:. ,:z.,a :..,. :.. .::. ..w...., ...5. ,x..... .. r....::, ..:.,:»:.:.v w.^,..rc :..
Total Number of Families: 293 Less than High School Graduate: 162 55.29%
High School Graduate or GED: 70 23.89%
Two Parent Families: 60 20.48% Some College,Vocational or Associate Deg 56 19.11%
Single Parent Families 233 79.52% Bachelors'or Advanced Degree: 5 1.71%
Unknown Family Type: 0 Unknown/Data Not Available: 0
s�. a r� `r x s 5 •r q rcs:^' F- � «#_ s :.,.�rh •�-3m»r rx^m-- �"-�. .
rjG'rrlpldtahrent.�1'aftci'df PareRta�rt'�ttmrtlrafH' ,� 3 s;� .l�1�"yrttllitflG7ti�yStat�rb Af.Parmtf tri f,'unr'�6ils� -
Two Parent Families: Two Parent Families:
Both Parents employed: 8 13.33% Both Parents in Training/School. 0
One Parent employed: 35 58.33% One Parent in Training/School: 13 21.67%
Both Parents not working: 17 28.33% Neither Parent in Training/School: 47 78.33%
Unknown/Data Not Available: 0 Unknown/Data Not Available: 0
Single Parent Families: Single Parent Families:
Parent Employed: 116 49.79% Parent in Training/School: 78 33.48%
Parent not working: 117 50.21% Parent not in Training/School: 155 66.52%
Unlmovm/Data Not Available: 0 Unknown/Data Not Available: 0
' �w�r.,:,•,;4.aarn:ss,~<;,.rsw::i:r:.«>:, r 3 �<..,;.y ,.. x;. x:h:.A?:'��.:�;Ksu'A.^.:i°x:e J.,F^,.:; :,<{cr.•>:e.,x<�., `r +;.:a:.La�:x3)•'"'3�. ": e� -i::s 2'�'. .y+x 2F�mt,i?�;.;::K
i �,.x......,. ,.Y:..:,.,. .:2°k,:, ...a. .: .a.."",.� 3:..::.rc,. ..iv::......: � ✓...>:.... �'..a.',.,+:.::... -... f .C>-:.Ah.:t�c<i..a .. p"..:kax :..:a°u..u..
Receiving TANF Benefits: 27 9.22% Families participating in a family goal
Receiving SSI Benefits: 3 1.02% setting process leading to an individualized
Receiving WIC Benefits: 201 68.60% Y partnership agreement: 261 89.08%
a r
.�'.;�.''..*..x,:...as,.<xtt.x{ s.: .i.< i'"�'a ltlr�, V.
l?t'GmY.ditiE..
Homeless Families Served: 8 2.73% Conducted regularly scheduled activities to
Acquired housing during the year: 0 involve fathers: Yes
Children whose fathers participated: 19 6.05%
c r'.r::>x>,>r:•r«,:«' c.,.;�M:a:.a.�-rrx.:x:;>;:: v a,.. :r
' � y z t'#£s, `� � `ty"Y :.2 }^' k y. ._ k '-�•<. '�.x Y' "�' ..sxy ^xt ':!`.
a,a�:.L....:.. � ...... �' ...:.3�.,:J.. .,,..„,x,::'i, : :' ,,,,,.„#, 3 :..,.,, <..�,.,. .�.< ..v.'� .:>.,�, �. .�.,,,.,:;..•.,l:r.�,..�,,,,.>.a,_<.::.,;<�,�,.�...a,,,'�.,.,,:.,.,..,.wsw,.uaw:,�'..,:.,.n,:,.,u,,,..v,.:`F.>».,,.,.»
The number of families who received the following services during the operating period:
Emergency/crisis intervention(addressing immediate need for food,clothing or shelter): 14 4.78%
Housing assistance(subsidies,utilities,repairs,etc.): 46 15.70%
Transportation assistance(subsidizing public transportation,etc.): 28 9.56%
Mental health services: 14 4.78%
English as a Second Language(ESL)training: 15 5.12%
Adult education(GED programs,college selection,etc.): 45 15.36%
Job training: 29 9.90%
Substance abuse prevention or treatment: 3. 1.02%
Child abuse and neglect services: 7 2.39%
Domestic violence services: 3 1.02%
Child support assistance: 7 2.39%
Health education(including prenatal education): 56 19.11%
Assistance to families of Incarcerated individuals: 1 0.34%
Parenting education: 73 24.91%
Marriage education services: 3 1.02%
Number of families receiving at least one of the services listed above: 83 28.33%
Z ..v.<,... Y.<5....... ...:.._.,.,..d. .s-..•..,.. : _. .r:......_..G:F,.:_,....: <v.,..F%.:. 'M:`;:":_qw_ .X,..,,,.,>,n._ ..y...t.�:F.r:::i.Y:eri.,.�..�::t•:'Yi.........<:nt2>':':.:'S...,. ...... ....:!4i<„'.:':,.: '�7>L�S::.:...,"t�i:
Page 528 of 1446 Data as of:10/31/2006
�I
9. RESOLUTION OF DISPUTES BETWEEN THE BOARD OF SUPERVISORS AND THE POLICY
COUNCIL(IMPASSE POLICY)
a) Background
The Performance Standards require that Head Start grantees establish a policy and
necessary implementation procedures for the resolution of internal disputes between
the Board of Supervisors and the Policy Council.
b) Reference
Head Start Performance Standards, 45 CFR 1304.50(h)
C) Policy
It is the policy of Contra Costa County to resolve any disagreements between the
Board of Supervisors and the Head Start Policy Council fairly and expeditiously.
Whenever possible, disagreements will be resolved through processes of mediation
and conciliation, including discussion, compromise, and consensus-seeking between
parties, and, if necessary, professional mediation.
d) Administrative Procedure
■ Informal Resolution
■ The Chairpersons of the Board of Supervisors and the Policy Council will
monitor actions and decisions of each body as they relate to their
respective responsibilities. In the event that a conflict exists, they will
initiate informal discussions between representatives of the two bodies
and seek a mutually acceptable resolution.
■ Mediation
If informal resolution is not effective, the Chairpersons of the Board of Supervisors
and the Policy Council shall request that the Community Services Executive Director
identify.qualified individuals who provide professional mediation services. The
Chairpersons will confer and mutually designate a professional mediator who will be
retained to mediate the disagreement. The mediator will use conciliation,
compromise and consensus-seeking between the two bodies. The mediation
process shall be non-binding.
10.RESOLUTION OF COMMUNITY COMPLAINTS
j
The Policy Council is generally responsible for (and has the legal and fiscal responsibility for
l guiding/directing/carrying-out the establishment of) a method of hearing and resolving
community complaints about the Contra Costa County Community Services Department.
"Community complaint' is defined as any complaint from anyone other than staff.
a) Process for Solving Disputes/Complaints
A parent or community member may report a complaint to a program staff member of
the site involved, i.e. Site Supervisor, Teacher, Associate Teacher, or
Comprehensive Services. If the complaint comes in by phone, the staff member
documents that complaint. Complaints may come from sources other than the site,
i.e. Board of Supervisors. Anyone receiving a complaint will immediately contact a
program manager by phone with the following information:
■ Complaint in writing (progress note or Parent Participation Form)
■ Information shared
■ Name of complainant
■ Address of complainant
■ Phone Number of complainant
■ Time and Place involved
�I This complaint conversation must be followed within 24 hours by a memo to the
Program Manager, who will notify an Assistant Director.
b) Response to Complaint
The Site Supervisor or designee will seek information and assistance from other
managers, and the parent or community member(s) involved in the complaint. The
Site Supervisor will make every attempt to resolve a complaint within 48 business
j� hours. If a meeting is required, the meeting will be conducted using Facilitative
Leadership Principles. Should the complaint be resolved at this meeting, the Site
Supervisor or designee will submit a memo to all key stakeholders in the complaint,
I informing them of the solution or resolution.
it
If the complaint still isnot resolved to the parent's or community member's
satisfaction, the Site Supervisor or designee will seek instructions from the Assistant
Director on how to proceed.
If satisfactory resolution is not achieved, the Assistant Director will ask the Deputy
Director to review all documentation. If the complaint is then resolved, the Deputy
Director will send a memo to all involved, stating remedial actions to be taken by staff
and the time line for these actions.
If satisfactory resolution is still not achieved, the Deputy Director will request the
Executive Director to review all documentation. If the complaint is then resolved, the
Executive Director will send a memo to all involved, stating remedial actions to be
taken by staff and the time line for these actions.
Appendix A: Shared Governance Responsibilities
a
FUNCTIONBOARD OF POLICY COUNCIL PROCEDURE
SUPERVISORS "
1 PLANNING 1304.50(d)(1)(iil)
(a)1304.50(d)(1)(iii) A&C - C
• Annual planning calendar guides the
planning process and grant process
Procedures for program planning in accordance with this and is approved annually by the
Part and the requirements of 45 CFR 1305.3(this Policy Council and the Head Start
regulation is binding on Policy Councils exclusively). Director as the BOS designee.
• The BOS and Policy Council approve
the EHSIHS grant application which
includes the grant planning process.
(b)1304-50(d)(1)(iv) A&C C
The program's philosophy and long-and short-range Approval of the EHS/HS grant
program goals and objectives(see 45 CFR 1304.51(a)and application includes program goals
45 CFR 1305.3 for additional requirements regarding and objectives.
program planning).
(c)1304.50(d)(1)(v) A&C C.
• Determination of delegate is driven
The selection of delegate agencies and their service areas by the Community assessment and
(this regulation is binding on Policy Councils exclusively) any changes are recommended to
(see 45 CFR 1301.33 and 45 CFR 1305.3(a)for additional the BOS and Policy Council
requirements about delegate agency and service area • The BOS approves the contract with
selection,respectively). the Delegate Agency,First Baptist
Church.
(d)1304.50(d)(1)(vii) A C
Criteria for defining recruitment,selection,and enrollment • Every three years,staff presents to
priorities in accordance with the requirements of 45 CFR the BOS Human Services Committee
Part 1305. and Policy Council the Community
Assessment and any annual updates.
(e)1304.50(d)(1)(i) A&C C
• The BOS and Policy Council
All funding applications and amendments to funding approves any budgetary change or
applications for Early Head Start and Head Start,including
administrative services,prior to the submission of such program amendment to the funding
applications to the grantee(in the case of Policy Councils), application.
(f)1304.50(f) A C
• Program.reimbursement policies
Policy Council,Policy Committee,and Parent Committee coincide with county reimbursement
reimbursement. Grantee and delegate agencies must policies and procedures. This
enable low income members to participate fully in their
group responsibilities by providing,if necessary, includes reimbursement for mileage,
reimbursements for reasonable expenses incurred by the childcare,and incidentals incurred
members. while traveling as a representative of
theagency.
(g)1304.50(d)(1)(viii) A C
The annual self-assessment of the grantee or delegate • The BOS and Policy Council approve
agency's progress in carrying out the programmatic and the annual program self-assessment
fiscal intent of its grant application,including planning or and corrective action plan,all federal
other actions that may result from the review of the annual review corrective action plans,and all
audit and findings from the federal monitoring review(see
45 CFR 1304.51(i)(1)for additional requirements about the audit findings and corrective actions,
annual self-assessment). if applicable.
1
Appendix A: Shared Governance Responsibilities
^ � 1
FUNCTI®NBOARD OF POLICY COUNCIL
SUPERVISORS PROCEDURE
11 GENERAL PROCEDURES 1304.50(D)(1)(VI)
(a)1304.50(d)(1)(vi) A&C C
The composition of the Policy Council or the Policy • Policy Council composition Changes
Committee and the procedures by which policy group are recommended to the Policy
r members are chosen. Council bylaws committee and the
BOS for approval.
(b)1304.50(8)(1) A&C C
• Appendix A lists roles and
responsibilities of governing bodies
Grantee and delegate agencies must have written policies • Appendix A describes shared
that define roles and responsibilities of the governing body decision making.
members and that inform them of the management . Appendix A is included in the
procedures and functions necessary to implement a high program Policies and Procedures
quality program. which are approved by the Policy
Council and the Head Start Director
as the BOS designee.
(c)1304.50(d)(1)(ii) A&C C
f�
Procedures describing how the governing body and the • See above
appropriate policy group will implement shared decision-
making.
(d)1304.50(h) A&C C
Internal dispute resolution. Each grantee and delegate • Impasse Policy was developed and
agency and Policy Council or Policy Committee jointly must approved by both Policy Council and
establish written procedures for resolving internal disputes, the BOS.Any changes to the policy
including impasse procedures,between the governing are recommended for approval to the
body and policy group. BOS and Policy Council.
(e)1304.50(d)(2)(v) B B
• Community complaint procedure was
11
Establish and maintain procedures for hearing and working developed and approved both
Policy Council and the BOSS.Any
with the grantee or delegate agency to resolve community
complaints about the program. changes to the policy are
recommended for approval to the
BOS and Policy Council.
(f)1304.50(8)(2) A NIA
The BOS has developed standing
committees such as the Finance
Committee and the Internal Controls
Committee to safeguard federal
li funds.
Grantee and delegate agencies must ensure that • County administrative bulletins and
appropriate internal controls are established and purchasing requirements drive the
implemented to safeguard federal funds in accordance with program administrative procedures.
45 CFR 1301.13. • Regular financial and program
reports are shared with the BOS
through the CAO.
• Regular internal audits are conducted
and completed through the county
system.
(g)1304.50(d)(1)(ix) A&C NIA
• An independent audit is conducted
The annual independent audit that must be conducted in annually and the audit report and
accordance with 45 CFR 1301.12. corrective action,if applicable,are
approved by BOS.
2
l��
j� Appendix A: Shared Governance Responsibilities
3i
FUNCTION BOARD OF POLICY COUNCIL PROCEDURE
SUPERVISORS
111 HUMAN RESOURCES MANAGEMENT 1304.50(DI(f)(x)
(a)1304.50(d)(1)(x) A&C C
Personnel policies are approved by
Program personnel policies and subsequent changes to •
those policies,.in accordance with 45 CFR 1201.31, the BOS via contractual agreements
including standards of conduct for program staff, with Local One(MOU).Changes to
consultants,and volunteers the Contract are conducted through
negotiations at the county level.
(b)1304.50(d)(1)(xi) A&C C
Decisions to hire or terminate the
Decisions to hire or terminate the Early Head Start or Head Head Start Director are to be made
Start Director of the grantee agency. by the Board of Supervisors in
artnershi with the Policy Council.
(c)1304.50(d)(1)(v) C C
Decisions to hire or terminate any person who works
• Decisions to hire or terminate staff
primarily for the Early Head Start or Head Stan program of are made by the Policy Council in
the grantee agency. partnership with the Head Start
Director as the BOS designee.
KEY AND DEFINITIONS AS USED IN CHART
*When a grantee or delegate agency operates an Early Head Start program only and not an Early Head Start and a Head Start program,these responsibilities apply to the Early
Head.Start Director.
A. General Responsibility.The group with legal and fiscal responsibility that guides and oversees the carrying out of the functions described through the individual or group
given operating responsibility. _
B. Operating Responsibility.The individual or group that is directly responsible for carrying out or performing the functions consistent with the general guidance and
oversight from the group holding general responsibility. -
C. Must Approve or Disapprove.The group must be involved in the decision-making process prior to the point of seeking approval. If it does not approve,a proposal cannot
be adopted,or the proposed action taken,until agreement is reached between the disagreeing groups.
D. Determined locally. Management staff functions as determined by the local governing body and In accordance with all Head Start regulation.
3
County of Contra Costa D9
Community Services Department
Board Roles and Responsibilities to Assure Implementation
of a High-Quality Head Start/Early Head Start Program
. and Description of Shared Governance Procedures
The following procedures outline how the Contra County Board of Supervisors will carry out its roles and
responsibilities in shared governance and how it will assure implementation of a high-quality program
consistent with 45 Code of Federal Regulations Part 1304.50(g)(1).
1. The Board recognizes its legal and financial responsibility for oversight of the Head Start&Early
Head Start grant including general responsibility and oversight for program planning, general
procedures,and human resources management as stipulated in Head Start Performance Standards
1304.50 Appendix A. This includes:
• Review and approval/disapproval of all HS/EHS grant applications,including the annual
planning calendar;
• Review and approval/disapproval of the Head Start planning procedure;
• Review of regular monthly budget status reports;
• Review and approval of annual audits;
• Review of Federal monitoring and internal monitoring reviews including the annual program
self-assessment and plans for corrections as needed;
• Regular training and orientation to the Head Start program and its requirements through oral
and written reports,like the annual Community Assessment report to the Board.
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2. The Board shares governance responsibilities with the Head Start Policy Council as prescribed in
Part 1304.50 Appendix A of the Head Start Performance Standards and provides for two-way
communication between the Board and Policy Council. Such procedures include the following:
j • Written and oral information about the program and Board/Policy Council business
conducted that is shared between the two bodies and its designated-committees;
• Program progress monthly reports shared and distributed to both the Board and the Policy
Council including their respective program committees including reports to the BOS Health
and Human Services Committee;
%i • Review and approval of the composition of the Policy Council and any changes as
appropriate;review and approval of those items required in 1304.50 Appendix A;
• Annual joint training and orientation(Board and Policy Council)about the Head Start
Ii program,shared governance,and key goals,changes and challenges.
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3. The Board ensures compliance with Federal laws and regulations,including the Head Start
Performance Standards and administrative regulations and includes ongoing program monitoring
and evaluation. At a minimum,the Board will remain informed and assure program oversight by
the following means:
• Review of periodic program progress reports;
• Review of regular budget status reports;
• Review of Federal monitoring and internal monitoring reviews that are conducted;
0 Review of annual audits;
• Board orientation on Head Start requirements including joint trainings with the Head Start
Policy Council;
• Other special reviews or inquiries as the Board deems appropriate.
Governing Board Members
I+Y 2007 PRISM Protocol
"Ground to Cover"
Program Design &Management
1. What do Board members think being legally and fiscally responsible for the HS grant
means?
2. Have Board members been provided training or orientation on carrying out
responsibilities for shared governance effectively?
3. Can Board members describe and demonstrate how they exercise oversight and
accountability for the HS programs in terms of fiscal and program operations?
4. Can Board members describe some of the characteristics of a"high quality" EHS or HS
program?
5. Do written policies inform Board members of management procedures and functions
necessary to implement a high-quality program?
6. Do Board members receive program reports that can readily be interpreted for them to
ensure their program oversight function?
7. Has the Board established and implemented appropriate internal controls to safeguard
Federal funds?
8. How do Board members ensure that parents have the opportunity to be involved in shared
decision-making?
9. Do Board members provide, if necessary,reimbursements for reasonable expenses
incurred by policy groups and parent committees to participate fully in group .
responsibilities?
10. How does the governing Board contribute to development,review, and
approval/disapproval.of the following:
11. Can Board members describe a"link"to the policy council/committee?
12.How are Board members involved in the annual Self-Assessment or program
effectiveness and progress in meeting local HS program goals and implementing Federal
requirements?
13. How do Board members use the information from the Self-Assessment?
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14. Can Board members describe the program's ongoing monitoring process?
15. Can Board members share examples of monitoring reports or results?
16. Do Board members receive financial status reports that advise them, control program
quality, and maintain program accountability?
Fiscal Mana eg_ment
17. Are Board members provided financial status reports that advise them and that control
program quality and maintain program accountability?
18. Are financial reports complete, accurate, and submitted on time? Is information
classified and summarized in a reasonable manner,neither too detailed nor too
condensed?
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( 19. How are findings(developed through the audit, ongoing monitoring, or Self-Assessment
processes)related to fiscal issues communicated to Board members regularly?
j�� 20. Does the Board oversee the auditor's work?
j 21. Can Board members describe how it detects or is notified of noncompliance with Federal,
State, local, or Tribal fiscal regulations and requirements?
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2007 Self-Assessment1imeline
Recruit parent volunteers November 2006
Designate team leaders/teams January 8; 2007
Team leader meeting January 22
Team leaders conduct training with team members January 23
Y February 2
Conduct self-assessment February 5-9
Self-assessment report completed February 12
Corrective action completed February 16
and implementation begun
Self-assessment presented to Policy Council February 21
Self-assessment presented to BOS February 27
Corrective action implementation completed March 15
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Agenda Date: Item No.:
Subject: G
Presenter or Recommended by: Pc, S r o 1
Agenda Clerk's Note:
❑ Background not available at the time the Agenda packet was compiled
❑ Information for this item was previously furnished (Date: )
❑ Oral Report to be given at the Board Meeting
❑ Error in numbering agenda items
❑ Deleted
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tl ❑ Documents on file with the Clerk of the Board
Document or attachments included separate from this packet
(voluminous/bound/oversize/color pages, etc.)
�- Bos
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intentiona Ili Blank