HomeMy WebLinkAboutMINUTES - 10242006 - C.73 J
To: BOARD OF SUPERVISORS CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES ot COSTA
DATE: OCTOBER 24, 2006 °°'�s `� COUNTY
sra co6N`�
SUBJECT: AWARD OF CONTRACT FOR COGENERATION PROJECT AT .
THE WEST COUNTY DETENTION FACILITY, 5555 GIANT
HIGHWAY, RICHMOND FOR THE SHERIFF-CORONER
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. AWARD a contract in the amount of $320,000 to Marken Mechanical Services, Inc. (Marken
Mechanical), Concord, the lowest responsive and responsible bidder for the above project and
AUTHORIZE the General Services Director, or designee, to execute the contract.
2. DETERMINE that Marken Mechanical, as the lowest responsive and responsible bidder, has
documented an adequate good faith effort to comply with the specifications and the
requirements of the County's Outreach Program.
3. AUTHORIZE the General Services Director, or designee, to exonerate any bid bonds posted by
the bidders and return any checks or cash submitted for security, after execution of the contract.
4. AUTHORIZE the General Services Director, or designee, to sign any escrow agreements
prepared for this project to permit the direct payment of retentions into escrow or the substitution
of securities for moneys withheld by the County to ensure performance under the contract,
pursuant to Public Contract Code Section 22300.
5. AUTHORIZE the Director of General Services, or designee, to order changes or additions to the
contract work pursuant to Public Contract Code Section 20142.
6. DELEGATE, pursuant to Public Contract Code Section 4114, the Board's functions under Public
Contract Code Sections 4107 and 4110, with regards to subletting and subcontracting, to the
General Services Director, or designee.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: ,
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
✓APPROVE OTHER
r
i
SIGNATURE(S):
ACTION OF BOAOO APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
(/ "UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department
I HEREBY CERTIFY THAT THIS ISA TRUE
cc: General Services Department
Capital Projects Management Division AND CORRECT COPY OF
AND ENTERED ON THE MINUTES
ACTION TAKEN
OF THE BOARD
Accounting OF SUPERVISOR THE SHOWN.
CPM File: 135-0603/C.1.1 ,
135-0603/A.5 ATTESTED
County Administrator's Office JOHN CULLEN,CLERK OF THO BOARD OF SUPERVISORS
County Counsel AND COUNTY ADMINISTRAT
Auditor Controller t
Sheriff-Coroner(via CPM) BY DEPUTY
Marken Mechanical Services,Inc.(via CPM)
H:\2006\1350603\061003048brev.doc RL:tb Page 1 of 2 M382(10/88)
AWARD OF CONTRACT FOR COGENERATION October 24, 2006
PROJECT AT THE WEST COUNTY DETENTION
FACILITY, 5555 GIANT HIGHWAY, RICHMOND FOR THE
SHERIFF-CORONER
7. DECLARE that, should the award of the contract to Marken Mechanical be invalidated for any
reason, the Board would not in any event have awarded the contract to any other bidder, but
instead would have exercised its discretion to reject all of the bids received. Nothing herein shall
prevent the Board from re-awarding the contract to another bidder in cases where the successful
bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or
insurance in accordance with Public Contract Code Sections 5100-5107.
FINANCIAL IMPACT
The contracted services will be funded with Williams settlement money. Contra Costa County
received $3.5 million for a legal settlement between the Williams Company and several California
jurisdictions. These monies fund energy efficiency projects recommended in the Contra Costa
County Strategic Energy Plan that will reduce the County's annual energy costs. The Cogeneration
Project is one component of the Strategic Energy Plan that will result in an estimated annual energy
savings of $40,000.
BACKGROUND
The project and the plans and specifications were previously filed with and approved by the Board of
Supervisors, and bids were duly invited, received, and opened by the County Capital Projects
Management Division on September 21, 2006. The bid results are as follows:
BIDDER Base Bid
Marken Mechanical Services, Inc. $320,000
Concord
Martinez Sheet Metal $345,730
Martinez
Marelich Mechanical $521,900
Hayward
The bidder listed first above, Marken Mechanical, has submitted the lowest responsive and
responsible bid, which is $25,730 less than the next lowest bid. The Contract Compliance Officer has
reported that Marken Mechanical has documented an adequate good faith effort to comply with the
requirements of the County's Outreach Program. The General Services Director therefore
recommends that the contract be awarded to Marken Mechanical.
The general prevailing rates of wages, which shall be the minimum rates paid on this project, are on
file with the Clerk of the Board, and copies are available to any party upon request.
HA2006\1350603\061003048brev.doc Page 2 of 2 M382(10/88)