The URL can be used to link to this page

Home My WebLink AboutMINUTES - 10242006 - C.36 -......... TO: BOARD OF SUPERVISORS — CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICESCOSTA DATE: OCTOBER 24, 2006c�'e, �� COUNTY ST'9 COII73'� SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE ONE PATROL VEHICLE FOR THE OFFICE OF THE SHERIFF-CORONER 3 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No. 5017 authorizing new revenue in Fleet Operations (0063) in the amount of $8,879 from accumulated depreciation and estimated salvage and appropriating it to purchase one replacement vehicle for the Office of the Sheriff-Coroner. FINANCIAL IMPACT This action provides appropriations from depreciation and estimated salvage for the replacement of one patrol vehicle. The estimated purchase cost of $22,352 will be funded with accumulated depreciation ($7,679), estimated salvage ($1,200) and funds to be transferred from the Office of the Sheriff-Coroner ($13,473). BACKGROUND The Office of the Sheriff-Coroner is replacing a five year old patrol vehicle with mileage over 90,000 in accordance with the County's Vehicle and Equipment Acquisition Policy. CONTINUED ON ATTACHMENT: ',--YES SIGNATURE: f _COMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE i-f-APPROVE OTHER SIGNATURE(S): ACTION OF BO D APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS V/_UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controller /f'J_ �h4 ,/ Office of the Sheriff-Coroner ATTESTED c, e-75 j'-� . JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY G:VAdmin\VehicieReplacementBoard0 rders\SheriffDept\BrdOrdReplace IVehicle 10-24-06.doc BE:BGPage 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 8,879.00 0990 6301 RESERVE FOR CONTINGENCIES 8,879.00 0990 6301 APPROPRIABLE NEW REVENUE 8,879.00 TOTALS: $8,879.00 $17,758.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTEWILLIER 1 To appropriate accumulated depreciation and estimated By: "�'" Date: salvage from equipment#2138 being replaced by the Office of the Sheriff-Coroner. This vehicle was not included in the COUN DMINISTRATOR FY2006/07 Fleet Vehicle Replacement Plan but meets By: r Datef 16 w replacement policy guidelines with mileage over 90,000. BOARD OF SUPERVISORS YES: SUPERVISORS 61014UIUtERAA P1EPH0,OESAU�I1%GLOVER' /vo ,ND 2r7C_ Deputy Director General Services 9/28/2006 GNATURE TITLE DATE By: Date: --� p�>Q--tJ� (M 8134 Rev.2/86) APPROPRIATION / ADJ. JOURNAL NO. AP00 -7-0/ 7 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 7,679.00 0005 9922 SALE OF EQUIPMENT 1,200.00 TOTALS: $8,879.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTRO ER To appropriate accumulated depreciation & By: Date: estimated salvage on the following vehicles: X61 Eq # Acc Depr Est Salvage Total COUNTY AD MI ISTRATOR 2138 7,679 1,200 8,879 By: Date*Z& BOARD F/UPERVISORS YES: St1� I t f�S 61®IA,UILKEMA, P(Ef'HQ,®ESt�ULNIER,UVEB ND t/a Y2, ftofftftdof R) Deputy Director General Services 9/28/2006 SIGNAT RE TITLE DATE REVENUE ADJ. By: Date: ,E JOURNAL NO. RA00 (M 8134 Rev.2/86) Office of The Sheriff Fleet Equipment Acquisition / Replacement Request VEHICLES-BOATS-OTHER 1. DIVISION: Patrol BY: Dave Pascoe TITLE: Captain A. Request: Purchase new Ford Crown Victoria to replace Veh. 2138 B. Justification: Vehicle #2138 has 90,241 miles, which exceeds mileage criteria for replacement. C. Source and Amount of Funds Available: Org. 2512-4953 2. TECHNICAL SER VICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $22,352.00 2007 Ford Crown Victoria (2)Radio $0.00 use existing (3)Laptop/Modem $0.00 use existing (4)Emergency Equipment $0.00 use existing (5)Other $0.00 Sub-Total $22,352.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($7,678.00 (8) Credit-Salvage ($1,200.00) Total Funding Needed $13,474.00 Funding from Org. 2512-4953 Recommendation: Approval By: Fred Jones 067-.' t11 Fleet Coordinator ;Date: ,Ggust 24, 2006 Reviewed and Initialed - Commander Captain 3. ADMINISTRATION-FISCAL OFFICER Recommended Not Recommended Comments: By: �-(Lwl( SCookz__ Title: �lnc,.(�� sr�� o-J�-,cc.o Date: 4. UNDE RIFF Approved Disapproved Signature: Date: g - � �� VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Office of the S eriffDate: 8/24/2006 c- - Authorized Signature: INA Telephone: 335-1512 Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: Vehicle meets mileage criteria for replacement 2. Funding Source: (Budget information will be u o prepare Board Order): Org. 2512-4953 Is an appropriation adjustment needed? ®Ye ❑No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment_requested (If applicable, complete an accessories form): 2007 Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? ❑Yes ® No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: T rd Crown Victoria Vehicle/Equipment Number: 2138 Odometer/Hou s: 90,241 6. Reason purchase cannot wait until next budget cycle: Vehicle currently meets replacement criteria. 7. CAO Release to�GSD Fleet Management: es ❑ No Date: �*v 12 CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes � No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: (u r-D Model: Vic Year: 2-t1,0 Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciation: 7��7� Estimated Salvage Value: Estimated Cost of Request:221 3. Fleet Manager Signature: '��l Date: CADocuments and SettingsAone\My Documents\Vehicle Equipment and Request Form 12/12/01