HomeMy WebLinkAboutMINUTES - 10172006 - C.91 C_ � i
TO: BOARD OF SUPERVISORS QE's-- L' °� Contra
FROM: JOHN CULLEN, Costa
COUNTY ADMINISTRATOR �` o ,ia�a�
e
DATE: OCTOBER 17, 2006 Count°°srA�oUNc;` y
SUBJECT: HUMAN RELATIONS COMMISSION ACTIVITIES - EXPENDITURES
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
AUTHORIZE the Auditor-Controller's Office to pay expenses associated with the Human Relations
Commission's "Bridging the Gap" award ceremony and dinner, amount not to exceed $4500, as well
as expenditures of$356.51 associated with the Middle School Art Contest.
REQUEST the Human Relations Commission to submit an annual expenditure plan for review and
approval by the Board of Supervisors at the beginning of each year.
FISCAL IMPACT:
None to the General Fund. All expenditures by the Commission are from donations and event
revenues.
BACKGROUND/REASONS FOR RECOMMENDATION:
The Human Relations Commission is planning to conduct its fourth annual "Bridging the Gap"
award ceremony and dinner on October 27th. The event is part of the Commission's workplan,
which was reviewed by the Board of Supervisors at their January 10, 2006 meeting. While the
Board of Supervisors received notification of the Commissions planned event, there was no
formal authorization for the Auditor to pay for those expenses. The same is true for the Middle
School Art Contest conducted by the Commission earlier this year.
To avoid confusion in the future, the Human Relations Commission plans to submit an annual
expenditure plan to the Board of Supervisors for its review and approval. The expenditure plan
will outline the planned events and other anticipated categories of expense (for example, website
maintenance).
The Human Relations Commission solicits donations and receives event revenues to support its
activities and operations. Consequently, revenues can fluctuate from year to year. Expenditures
would be adjusted to ensure that they are within revenues and there is no net County cost.
CONTIN ED ON ATTACHMENT: _YES SIGNATURE: U A
COMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMIT
&iA'PPROVE _OTHER
SIGNATURE(S):
ACTION OF BO N APPROVE AS RECOMMENDED V OT ER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
/ AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED
CONTACT: Sara Hoffman 335.1090 JOHN CULLEN,CLERK OF THE BOA9D OF SUPERVISORS
AND COUNTY ADMINISTRATOR
CC: S Hoffman-CAO
R Stewart-EHSD
J Bohren-Auditor-Controller
Human Relations Commission(via EHSD) BY DEPUTY