HomeMy WebLinkAboutMINUTES - 10102006 - C.68 cEAL '
.TO: BOARD OF SUPERVISORS
Contra
FROM: STEVE WEIR, County Clerk-Recorder F- :__- Costa
z-
DATE: October 10, 2006 County
Cp;ti
SUBJECT: APPROVE AND AUTHORIZE the County Clerk-Recorder, or designee, to execute a
contract with Pitney Bowes for the purchase, installation and maintenance of the
Olympus Relia-Vote system.
i
SPECIFIC REO.,ES-+.S;CR RECO '%D=,TION S &BAC<GRCUND AND.;JST ,
.F.0 --CN
i
RECOMMENDED ACTION:
APPROVE AND AUTHORIZE the County Clerk-Recorder, or designee, to execute a contract
with Pitney Bowes for the purchase, installation and maintenance of the Olympus Relia-Vote i
system.
FINANCIAL IMPACT:
I
I
The cost of this project is $657,796.17 and is included in the current approved Elections Division
budget. The cost is also reimbursable, under the Help America Vote Act (HAVA) of 2002 and
State Proposition 41 Voting Modernization Bond Act, so there will be no net General Fund impact
(Contra Costa must purchase the system before we can be reimbursed through the grant
process).
I
REASONS FOR RECOMMENDATIONI'BACKGROUND:
The Elections Division cannot keep up with the increasing number of absentee ballots. This
system will allow productivity to increase by streamlining the returned absentee ballot process as
well as increasing the security of the process by creating an audit trail for each ballot as it flows !
through the process, which we cannot do at this time.
CONSEQUENCES OF NEGATIVE ACTION:
Failure to implement this system would cause the returned ballots to be processed entirely by
hand, which is extremely labor and time intensive. Contra Costa may not be able to complete
processing the absentees in a timely manner during a large election, if the current trend
continues.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
J RECCF.IMENGATION OF CCUNTY AD�1:\:STRATOR R=COQ t:END"rION 0= BRG CCyT-=E
✓ APPROVE OTHER v
i
I
SIGNATURE(S):g2e p_ —
ACTION OF BO,>4D N Vol 10./ ��% /V_J
APPROVED A - COM%'.END4D OTHER r
I
I
VOTEOF SUPERVISORS: I HEREBY CERTIFY THAT TMIS IS A TREE AND I
CORRECT COPY OF AN ACTIO\ TAKEN AND
UNANIMOUS (ABSENT \ V ) ENTERED ON f1 \UTES OF THE BOARD OF
AYES: tiCES: SJPER`•!ISORS CN T=E _DATE SHO;N.
ABSENT: ABSTAIN:
Candy Lopez,
Co-tact: 6.4173 TESTED:(DA= \/ Wl (0 1(/
i
cc: J. Gregory OHN C.,-_H\.C_ER C OF-HE BOr RD C=SU?==i iSORS
J. CraaO " AND CC..,NTY ADMAiSTRA i OR
`;�