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Home My WebLink AboutMINUTES - 10032006 - C.59 0 E- -` TO: BOARD OF SUPERVISORS .:•=-� ,�-�;, Contra John Cullen, County Administrator CostaFROM: DATE: October 3, 2006 °srA-ceUn�`P County SUBJECT: Community Services Department Monthly Update - SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ACCEPT monthly update on the operations of the Community Services Department. FISCAL IMPACT: No impact from this update. BACKGROUND: To enhance oversight of the Community Services Department the County Administrator is conducting monthly meetings with the department to receive updates on program issues and to plan and/or authorize actions that may be needed. To ensure they remain updated regarding the status of the program, the Board of Supervisors directed the County Administrator, or his designee, to provide them with a monthly status report. Attached is the regular monthly report on the operations of the Community Services Department. This report includes updates on the activities of the Policy Council, personnel issues, fiscal and audit reports and other programmatic issues. CONTINUED ON ATTACHMENT: NO YES X SIG ATURE: L/ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE i APPROVE OTHER SIGNATURES : ACTION OF B ON "IR��/ '?�( ]pp�p APPROVED AS RECOMMENDED _ OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. X UNANIMOUS(ABSENT AYES: NOES: ABSENT: ABSTAIN: Contact: Dorothy Sansoe(5-1009) cc: Community Services Department ATTESTED County Administration JOHN CULLEN,CLERK OF THE BOARD OFSUPERVISORS BY: c DEPUTY r f ` coR COSI couNrr COMMUNITY SERVICES DEPARTMENT Joe Valentine Executive Director Patricia Stroh,PhD Program Services To: John Cullen, County Administrator Director From: Joe Valentine, Executive Director Subject: Monthly Report Date: September 15, 2006 I am submitting the following report to ensure ongoing communication with the County Administrator regarding all issues pertaining to the Head Start program and the Community Services Department(CSD). A. Policy Council • The September Policy Council meeting will be held on Saturday, September 23, 2006 and is the first regular meeting of the 2006-2007 Head Start Policy Council. At their September meeting they will review and consider for approval new hires and the Revised Head Start Selection Criteria. They will also elect their 2006-2007•Policy Council Officers and community representatives. Prior to the meeting 2006-2007 representatives will receive an Orientation including, but not limited to, a presentation from keynote speaker Jerry Gomez and overviews of the Head Start and Early Head Start Programs, the Community Services Department, Policy Council by-laws, representatives' roles and responsibilities, and parliamentary procedures. • The Male Involvement subcommittee met on September 13th. This month they have completed two activities from their Action Plan: the collection and tally of a survey to assess Father Friendliness of all CSD and partner sites (part of their"assessment" goal) and the finalization and distribution of a Male Involvement Interest Survey to assess what Head Start father figures want and need from the Male Involvement Program in the 2006- 2007 school year. One member has begun planning for three regional events to be held in late October with the goals of raising awareness of the Male Involvement Program and recruiting men into the program while providing a fun, safe festivity for the whole family. • The new Policy Council Executive officers will be invited to attend the 23rd Annual Region IX Professional Development Conference in Reno, NV October 9th— 13th. Conference topics include parent leadership, program governance, community assessment, and meeting the needs of children with disabilities. 2425 Bisso Lane Drive,Suite 260 Concord,California 94520 Tel 925 646 5540 Fax 925 646 5904 www.ccccsd.or- ,; John Cullen Page 2 September 15,2006 B. Personnel Report 1. Current Staffing Activities: • The department is in the process of hiring into the following classifications: o 1 Administrative Services Assistant III o 1 Child Nutritionist o 1 Information Systems Technician o 1 Food Services Worker I 0 1 Master Teacher o 4 Intermediate Clerks o 12 Associate Teachers • Interviews are continuing for the Teachers, Intermediate Clerks, and Associate Teachers. 2. Labor Relations: • The Unit Tables for FACS Line Staff and FACS Site Supervisor have reached an agreement as of September 6, 2006. • Forty-Five (45) cases are currently moving through the grievance process. Most of the grievances are now at the Step 3 and Step 4. 3. Workers Comp: • The department has 34 active Worker's Comp cases. Ten of the 34 have been placed on Bridge assignments, the newly implemented Return To Work Program. C. Fiscal and Audit Reports 1. The annual audit of the department's child development program for fiscal year ending June 30, 2006 is being conducted by the firm of Caporicci & Larson. An independent auditor's report is expected to be completed and mailed to the State on or before the due date of December 15, 2006. 2. The department received a financial assistance award letter from the Administration of Children and Families (ACF)providing for one-time Program Improvement funding amounting to $42,000 for the 2006 Head Start/Early Head Start program. This funding will enable the department to install needed walls and gates in its infant toddler centers located in Balboa, Richmond and George Miller, Concord. D. Licensin I{� ssues No licensing issues E. Special Projects/Activities • Supervisor John Gioia held one of his neighborhood "Meet and Greets" at our George Miller III center on September 15. Approximately 50-60 parents dropped by to discuss concerns related to safety and the community. Supervisor Gioia will follow up with the Richmond Police Department to address these concerns. In addition, Supervisor Gioia has asked to be placed on the agenda at site parent meetings in the near future. " o R John Cullen Page 3 September 15,2006 • On September 12, 2006, Kristin Smith, our training and technical assistance representative from STG International. at ACF, visited our program to obtain a status report on the corrective actions developed based on our 2006 Self-Assessment. Department staff demonstrated substantial compliance in all areas found to be problematic in our self- assessment, including: record keeping and reporting, facilities, attendance reporting, hand hygiene, and family partnership resources. In addition, an enhanced monitoring system was presented which met all specifications recommended by Ms. Smith. • As of September 13, 2006, we are at 96% enrollment. However, the current vacancies (4%) are allowable under the 30-day slot replacement rule as stated in CFR 1305.7(b), which means that our program is at full enrollment. • CSD conducted a meeting with the child care partners to help them prepare for the upcoming federal and state reviews. The partners were provided with an overview of the PRISM(Program Review Instrument for Systems Monitoring). During the meeting, the comprehensive services managers presented the PRISM Questions,and the CSD Comprehensive Services Protocol for the Partners. It was announced at the meeting that each Head Start-enhanced classroom teaching team will receive the 'Ready to Learn Curriculum" which includes information and activities to assist them in creating a strong foundation for learning in their classroom. Suggested activities during the first week of school include strategies for welcoming children, exposing children to consistent routines and behavioral expectations, and learning basic health practices such as hand washing, tooth brushing, and pedestrian safety procedures. The parents of the Head Start enrolled children will receive a bag of educational supplies which contains crayons, pencils, scissors, a toothbrush, toothpaste and hand outs on activities connecting the learning experiences of the children in school to their home. cc: Pat Stroh, Deputy Director Policy Council Family & Human Services Committee Maria Fort, ACF