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Home My WebLink AboutMINUTES - 10032006 - C.36 ,_ _ ��_,s...f. Contra TO:• BOARD OF SUPERVISORS - f � -� - FROM: LORI GENTLES, Assistant County Administrator- g, ,, ,�-, ,. ' x Costa Director of Human Resources 4oa �r -�:=-• � County �A,EOi1K� DATE: October 3, 2006 SUBJECT: P300#20080 — General Services C, , SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution #20080 CANCELING one Custodial Manager (Unrepresented) and one Chief Engineer position (Unrepresented), ABANDONING the Custodial Manager Classification (Unrepresented), RE-TITLING Assistant Custodial Manager to Custodial and Recycle Services Manager (Unrepresented), ESTABLISHING the Classification of Assistant Facilities Maintenance Manager (Unrepresented), and REALLOCATING the salaries of Custodial and Recycle Services Manager (Unrepresented), Facilities Maintenance Manager (Unrepresented), and Lead Resource Center Attendant (Represented). FISCAL IMPACT: There is a cost savings associated with this action. BACKGROUND: In March of 2006, General Services' Custodial Manager and the Recycle and Work Program Supervisor retired causing two management vacancies in the Custodial Division. The Department analyzed operations and determined the most cost efficient and structurally effective way to organize this Division would be to combine it with the Facilities Maintenance Division. The Custodial Manager's duties will be split between the Facilities Maintenance Manager and the former Assistant Custodial Manager, which will now be titled Custodial and Recycle Services Manager to reflect the new duties as well as the new reporting structure. The Recycle and Work Program Supervisor will not be filled and the classification will be abandoned at a later date. As a result of adding the Custodial Division to Facilities, staff in this Division will increase to 165 employees. In order to alleviate some supervisory responsibilities from the Facilities Maintenance Manager, Staff recommends establishing an Assistant Facilities Maintenance Manager. This position will be responsible for directly supervising the work of Stationary Engineers and two General Services Facilities Supervisors, developing and implementing a preventative maintenance program, monitoring the new automated work systems, planning small remodeling and construction projects, and assisting in all management responsibilities for the Division. A salary survey was conducted and after an analysis of the external market and a review of internal compaction issues, the salary allocated for this classification is appropriate for the duties it is responsible to perform. The Chief Stationary duties will be dispersed between the Assistant Facilities Maintenance Manager and the Lead Stationary Engineers in the unit. (Continued on Attachment) CONSEQUENCE OF NEGATIVE ACTION: Should this request not be granted, a decrease in efficiency III ccur in the Custodial Divisions of General Services as well as a decrease in cost efficiency for the entir G neral ServicVBOARDC0_MMIt1' CONTINUED ON ATTACHMENT: x YES SIGNATU E:RECOMMENDATION OF COUNTY ADMINISTRATOR RE N TEE >� APPROVE OTHER SIGNATURES ACTION OF BO R ON t�(tatt4 Zj , APPROVED AS RECOMMENDED /\ OTHER VOTE OF SUPERVISORS / I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. UNANIMOUS(ABSENT ) AYES: OES: ABSENT: ABSTAIN: Contact: StacyKevin RuthraPowell-51774 Kevin Powell-51774 Cc: General Services ATTESTED Human Resources JO N B.CULLEN,CLERK OF THE BOARD OFSUPERVISORS BY: Q (� DEPUTY i BACKGROUND: (Continued) At the request of the Department, Staff conducted salary surveys for the classifications of Facilities Maintenance Manager, Lead Resource Center Attendant, and the Custodial and Recycle Services Manager. Staff analyzed the external market, internal compaction issues and scope of duties for these classifications and has found that theses reallocations are justified. The Custodial and Recycle Services Manager's salary is currently 8.5% below the mean of the external market. This position has also recently assumed half of the responsibilities of its former supervisor. In order to recognize these new duties and keep this classification competitive in the market, it is necessary to increase this salary by 5%. The Facilities Maintenance Manager's salary is currently 2% below the mean of the external market. Though this salary is competitive, Contra Costa County's Facilities Maintenance Division is more complex than the majority of the surrounding counties due to the number of trades that are represented, which includes stationary engineering, carpentry, painting, electrical and now custodial services. The Facilities Maintenance Manager will be responsible for understanding and leading the Custodial Services unit, which will require a higher level of knowledge for this field. Due to the increase of responsibility and the newly required knowledge of Custodial Services it is appropriate to increase this classification's salary by 5%. The Lead Resource Center Attendant did not have any comparable classification in the surrounding Bay Area Counties. However, this position has acquired additional responsibilities that have expanded the knowledge necessary for this position. Since the Recycle and Work Program Supervisor is vacant and General Services plans on abandoning the classification, the Lead Resource Center Attendant will no longer be working with an on-site supervisor and will have enhanced lead direction of the Recycling unit. This position will also now be responsible for handling work order request, identifying items of value that can be sold at auction and obtaining funds for the auction. Due to this increase in higher duties, itis Staff's recommendation to increase this classification's salary by 3%. RECevEo JUN 12 2009 � POSITION ADJUSTMENT REQUEST ti COL TY AOMiOFFICE OF NISTRATOR Date: (;/ F/0(, Department No.! Department: General Services Budget Unit No: 4032/0079 Org No.: 4032/0079 Aaencv No:: 066 Action Requested: Cancel one (1) vacant Custodial Manager position (#1912) and abandon the Custodial Manager (GKDC) classification; Retitle Assistant Custodial Manager (GKGC) to Custodial and Recycle Services Manager; Reallocate the salary of the Custodial and Recycle Services Manager upward 3% to B85 - 1537 ($4,704.23 - $5,718.03); Reallocate the salary of Facilities Maintenance Manager upward 5% to B85-1960 ($7,151.27- $8,692.40); Reallocate the salary of the Lead Recycle Center Attendant upward 3% to QS5 - 1330 ($3,832.45 - $4,658.37); Cancel the Chief Stationary Engineer position #0182;-Create the class of Assistant Facilities Maintenance Manager B85 - 1861 ($61,502.83 - $7,904.23) and.A'dd niie (1) position. Proposed Effective Date: 6/1/2006 T Classification Questionnaire Attached: Yes ❑ No Cost is within Department's Budget: Yes ® No ❑ Total One-Time Costs (non-salary) Associated With Request: $0 Estimated Total Cost Adjustment(salary/benefits/one time cost): $(55696:74) )` Total Annual Cost $(68,360.85) Net County Cost $(6853608:5) (.11�l,,8�-1E�) Total This FY $(55696.74) N.C.C. This FY $(59696.74) SOURCE OF FUNDING TO OFFSET ADJUST: Continuous Annual Savings Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAWRESOUREES DEPARTMENT 'eputy County Ad inistrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION Date SEE ATTACHED Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule as described above. Effective: Day following Board Action. ef (Date) (for) Director of Human Resources COUNTY ADMINISTRATOR RECOMMENDATION Date �1�,•.. �,. Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources ❑ Other: (for) County Administrator BOARD OF SUPERVISOR ACTION: John Cullen, Clerk of the Board of Supervisors Adjustment APPISAPPROVED ❑ and County Administrator DATE: G By: (' APP OVAL OF THIS ADJUSTMENT CONSTITUTES A PER RESOLUTION AMENDMENT` POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust classes)/position(s) as follows: P300 (M347) Rev 7/1/95 P300 #20080 CANCEL Custodial Manager (GKDC) (Unrepresented) position #1912 at salary level 685-1693; CANCEL Chief Stationary Engineer (GWGA) (Unrepresented) position #1879 at salary level 1385-1830; ABANDON the Custodial Manager (GKDC) (Unrepresented) classification; RETITLE Assistant Custodial Manager (GKGC) to Custodial and Recycle Services Manager; ESTABLISH the classification of Assistant Facilities Maintenance Manager (GFFA) (Represented) at salary level 13851861; REALLOCATE the salary of Custodial and Recycle Services Manager (GKDC) (Unrepresented) from B85-1507 to 1385-1564; REALLOCATE the salary of Facilities Maintenance Manager (GFFA) (Represented) from B85-1911 to B85-1960 REALLOCATE the salary of Lead Resource Center Attendant (GPTD) (Represented) from QS5-1399 to QS5-1429.