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HomeMy WebLinkAboutMINUTES - 01172006 - C.29 A { Contra Costa TO: BOARD OF SUPERVISORS FROM: Dennis M. Barry, AICP Count I y Community Development Director DATE: January 17, 2006 SUBJECT: Designate the Commurl it Development Director to sign contract accepting grant funds from the an Francisco Foundation SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION AUTHORIZE the Community Development Director, or designee, to execute a contract with the San Francisco Foundation (SF Foundation) to receive a grant in the amount of $10,000 to create and maintain a website for the Contra Costa Watershed Forum (CCWF, Forum). FISCAL IMPACT The grant brings a total of $10,000 of funds to support the Contra Costa Watershed Forum website. This outside funding is essential if this project is to be performed. There is no fiscal impact to the County from this action. BACKGROUND/REASONS FOR RECOMMENDATIONS The Contra Costa Watershed Forum is a broad partnership of public agencies and private organizations working on creek and watershed issues. The Forum has successfully worked with a wide range of stakeholders in the County to coordinate activities, educate stakeholders, and spearhead innovative projects around watershed issues. The Forum has hosted quadrennial Creek and Watershed Symposiums (1999, 2003), created and produced the Contra Costa County Watershed Atlas, and is currently coordinating a countywide creek habitat and water quality monitoring program for volunteers. A well-designed, user-friendly website is key to effectively continuing CCWF activities and providing resources to the community. The Contra Costa Watershed Forum is staffed by the Community Development Department. The San Francisco Foundation has awarded the Contra Costa Watershed Forum$10,000 to develop a website that will be a resource to people and organizations concerned with the health of watersheds in Contra Costa County. CONTINUED ON ATTACHMENT: v YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA D COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON I APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE ./UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: I AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. �f Contact: John Kopchik (CDD) (925) 335-1227 ATTESTED ✓kl/�� a12- JOHN SW TEN, CLERK OF cc: Community Development Department (CDD) BOARD OF/SUPERVISORS AND COUNTY ADMINISTRATOR BY 0 DEPUTY THE SAN FRANCISCO FOUNDATION GRANT AGREEMENT Grant Number: C-2005-1632 Please use this number in all correspondence I. ACCEPTANCE OF GRANT The conditions set forth below are deemed to be agreed to by the grantee if the grantee accepts any payment. No payments will be released until a signed copy of the Agreement is returned to the Foundation and any special conditions are met. Contact: Ms.Abigail Fateman Phone: (925)335-1272 Grantee: Contra Costa Watershed Forum 651 Pine Street,4th Floor,North Wing Martinez,CA 94553 Payee., Contra Costa County Community Development Department 651 Pine Street,4th Floor,North Wing Martinez,CA 94553 Grant Amount: $10,000.00 for 12 months Date Approved: 12/13/2005 Grant Period: 1/1/2006-- 12/31/2006 Grant Purpose: To enable a county-wide coalition of community groups and government agencies to share information about watershed health and restoration activities with each other and the public through an expanded website. Outcomes and Activities: To develop a website that serves as a resource for Contra Costa County watershed managers, organizations and activists ithrough including information about watershed health,best restoration practices,results of monitoring activities,and volunteer and educational opportunities. 1. Convene a subcommittee to approve a website workplan and consultant. 2. Create a draft website to be tested by Forum members;revise based on comments and go live. 225 Bush Street,5`h Floor, an Francisco,CA 94104-4224 415.733.8500 www.sff.org 3. Develop a plan for regularly updating the website and assessing usefulness; train Forum staff in ongoing maintenance hand updates. 11. SPECIAL CONDITIONS III. REPORTING REQUIREMENTS AND PAYMENT SCHEDULE Payments will be made on the schedule below if special conditions described above are met and If narrative and financial reports have been submitted on the dates requested. If reports are required, guidelines and forms are available on the Foundation's website at www.sff.org/grantmaking/apply.html. Reminder letters will be mailed in the month before the report is due. If you need to extend the grant period or request changes in the payment schedule or line-item budget,please request the change in writing,briefly explaining the reason it is needed. Please note that payments on new grants will not be released until final reports on all prior grants have been received and approved by your Program Officer. Pro eQr ss Report Due Dates(if any June 30,2006 Payment(s): January 1,2006: $10,000.00 Final Report: January 31, 2007 IV. PUBLICITY As a community foundation, our ability to fund important programs such as yours is contingent upon ongoing support from the Bay Area community. We look forward to partnering with you to let others know about the importance of philanthropy. Please include us in any communications, including websites, connected with the grant--press releases,programs, announcements, invitations, stories in the media, annual reports, and newsletters. Please submit copies of any such publications with your project reports. If your organization has a website, please link to www.sff.org. Any statement about Foundation policy should be cleared in advance through our Direct)or of Communications. V. 13UDGET AND USE OF FUNDS Funds must be used by the grantee strictly in accordance with the final budget on which the grant was based. Any changes within the final budget must be approved in advance by the Foundation. VI. REVERSION OF FUNDS All funds not expended for the purposes agreed to by the grantee and the Foundation must be returned to the Foundation. VII. AUDIT The Foundation reserves the right to conduct an audit of any grantee if it appears appropriate and necessary. VIII. MONITORING AND EVALUATION In order to assess the effectiveness of our grants,the Foundation may monitor or conduct an evaluation of the program funded by this grant,which may include visits by representatives of the Foundation to observe the grantee's program procedures and operations and to discuss the program with the grantee's personnel. IX. HOLD HARMLESS In accepting a grant from the Foundation,the grantee hereby irrevocably and unconditionally agrees,to the fullest extent permitted by law,to defend, indemnify and hold harmless The San Francisco Foundation,its officers,directors,trustees, employees and agents, from and against any and all claims,liabilities,losses and expenses(including reasonable attorneys' fees)directly, indirectly,wholly or partially arising from or in connection with any act or omission of the grantee, its employees or agents,in applying or accepting such grant,in expending or applying the funds furnished pursuant to such grant or in carrying out the program or project to be funded or financed by such grant, except to the extent that such claims,liabilities,losses or expenses arise from or in connection with any act or omission of The San Francisco Foundation,its officers,directors,trustees,employees or agents. The Board and staff of The San Francisco Foundation are pleased to be able to make this grant (#C- 2005-1632)of$10,000.00 to your organization. Please sign and return one copy of this Agreement as evidence of your understanding of and agreement with the terms outlined. Return completed document to: Grants Management The San Francisco Foundation 225 Bush Street, Suite 500 San Francisco, CA 94104 The'San Francisco F65 � I to Chair, Agency Board of Directors of Designee Date Agency Executive Director Date Fiscal Sponsor* Date *Agreement must be signed by Fiscal Sponsor if project agency does not have 501(c)(3) status.