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Home My WebLink AboutMINUTES - 01172006 - C.19 -Y- L TO: BOARD OF SUPERVISORS .:`-� `�`'�:. Contra FROM: LORI GENTLES, Assistant County Administrator- g, ,i;- ls Costa Director of Human Resources koa County , A _ - S�a'cotin`t't DATE: January 10, 2006 SUBJECT: P300 #20012-Department of Child Support Services SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 20012, adding one full-time Executive Secretary-Exempt (J3T5) position. FISCAL IMPACT: Upon approval, this action will result in an annual cost of $94,602.50 and is 100% reimbursed through State funding. BACKGROUND: The Department is requesting this addition due to the increase in size of the Department. The Executive Secretary-Exempt would direct, manage, and coordinate the office activities related to fiscal, clerical, personnel, and recordkeeping functions. HR Staff has reviewed the duties to be performed and determined that Executive Secretary-Exempt is the appropriate classification. The duties are currently being performed by the Director of Child Support Services and the Chief Assistant Director. CONSEQUENCE OF NEGATIVE ACTION: if this action is not approved, the Director of Child Support Services and Chief Assistant Director will continue to be overburdened by the added responsibilities of coordinating daily office activities. CONTINUED ON ATTACHMENT: ✓ YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE f/ APPROVE OTHER r SIGNATURE(S): _ 1 � ACTION OF BOOD N d� V, b APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. UNANIMOUS(ABSENT ) AYES: NOES: I ABSENT: ABSTAIN: Contact: Peggy Hawkins, 3-4401 Jennifer Lo,5-1722 !� Cc: Department of Child Support Services ATTESTED Human Resources JOHN SWEETEN,C E K OF THE BOARD OFSUPERVISORS BY: O DEPUTY Q r 2 .� \ � POSITION ADJUSTMENT REQUEST NO. V WtF G fig; I r 1 ! DATE -�.ti� f X11 .!IrIATQ� lIx -t ter ` - Department No./ Department I `J J - 1 t�iidget Unit No. �Org No. 171 0 Agency No. �FGI Action Requested Al A�-�> xf Ca"ekth( 4 LE T, 1. Proposed Effective Date: Classification Questionnaire attached: Yes ❑ No /Cost is within Deppa�rtment's budget: Yes IX No [] Total One-Time Costs(non-salary)associated with request: $ — (U" Estimated total cost adjustment(salary/benefits/one time): Total annual cost $ (2111 , 51) Net County Cost $ Total this FY $� q N.C.C.this FY $ — W— SOURCE OF FUNDING TO OFFSET ADJUSTMENT IC 2� I?In)hur<-ej'f t-- lz t�P_ (1��IV1(l Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. '(fbr) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEP7TME Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1'� 1 — ADD one (1) Executive Secretary (J3T5) position at salary level 1385-1445. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic!Exempt salary schedule. Effective: T Day following Board Action.) (Date) (for)Director of Human Resources CQULN, TY ADMINISTRATOR RECOMMENDATION DATE ) 113 ❑ pprove Recommendation of Director of Human Resources ❑ IDisapprove Recommendation of Director oif Human Resources ❑ Other: (for)County Administrator BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors Adjustment PRO ED ❑� DISAPPROVED ❑ and County Administrator DATE I BY ' 1 APPR14VAL 8F THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT I POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s)as follows: P300(M347)Rev 3/15/01 ADDENDUM TO C.189 C.19 and C.20 January 17, 2006 On this day the Board considered the following P-300's for adoption: 1)C.I8-Position Adjustment Resolution No. 20011 to add one Information Systems Manager I position in the Department of Child Support Services; 2)C.19 Position Adjustment Resolution No. 20012 to add one Executive Secretary-Exempt position in the Department of Child SupportServices; and 3)C.20Position Adjustment Resolution No. 20010 to add one Administrative Services Officer position in the Department of Child Support Services. The Chair asked the public if they wished to have a consent calendar item considered separately. The following person presented testimony: Roland Katz, Business Manager, Local 1, Public Employees Union inquired why these positions should be approved when the Union was advised during negotiations that the County is broke. Mr. Katz pointed out seven vacant positions approved in the budget have not been filled, and remarked these three positions are funded by the State. He said he could not understand why the Board should approve three management positions versus hiring line staff positions in the Department of Child Support Services. John Sweeten, County Administrator pointed out 100% of the funds for recruiting three management positions will bei funded by State with no cost to the County. Mr. Sweeten said the County has an obligation under State law to provide the best services to Child Support collections and noted the positions in question would help the County better to perform these services. Linda Dippel, Department of Child Support Services agreed with both parties and said currently recruitment is going on for Child Support specialists. Ms. Dippel noted three positions requested are for skilled employees who are in these particular positions so . permanent positions could be created in the budget. Chair Gioia strongly stressed these services are provided under various State requirements and counties can be fined if they do not meet State requirements. Supervisor Glover requested staff speed up filling these positions. The Board of Supervisors took the following action by unanimous decision with none absent. ADOPTED all three positions stated on Consent Items C.18, C.19 and C.20-20. 9 # # ADDENDUM TO C.189 C.19 and C.20 January 17, 2006 On this day the Board conside led the following P-300's for adoption: 1) C.18-Position Adjustment Resolution No. 20011 to add one Information Systems Manager I position in the Department of Child Support Services; 2) C.19 Position Adjustment Resolution No. 20012 to add one Executive Secretary-Exempt position in the Department of Child Support(Services; and 3) C.20Position Adjustment Resolution No. 20010 to add one Administrative Services Officer position in the Department of Child Support Services. The Chair asked the public if they wished to have a consent calendar item considered separately. The following person presented testimony: Roland Katz, Business Manager, Local 1, Public Employees Union inquired why these positions should be approved when the Union was advised during negotiations that the County is broke. Mr. Katz pointed out seven vacant positions approved in the budget have not been filled, and remarked these three positions are funded by the State. He said he could not understand why the Board should approve three management positions versus hiring line staff positions in the Department of Child Support Services. John Sweeten, County Administrator pointed out 100%of the funds for recruiting three management positions will be funded by State with no cost to the County. Mr. Sweeten said the County has an obligation under State law to provide the best services to Child Support collections and noted the positions in question would help the County better to perform these services. Linda Dippel, Department of Child Support Services agreed with both parties and said currently recruitment is going on for Child Support specialists. Ms. Dippel noted three positions requested are for skilled employees who are in these particular positions so permanent positions could be created in the budget. Chair Gioia strongly stressed these services are provided under various State requirements and counties can be fined if they do not meet State requirements. Supervisor Glover requested)staff speed up filling these positions. The Board of Supervisors took the following action by unanimous decision with none absent. ADOPTED all three positions stated on Consent Items C.18, C.19 and C.20-20.