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Home My WebLink AboutMINUTES - 01102006 - C.70 TO: n BOARD OF SUPERVISORS a A' CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES °I• s COSTA DATE: JANUARY 10, 2006 j °°s>;�o� COUNTY SUBJECT: ADOPT THE MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING ® PROGRAM IN COMPLIANCE (WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND AUTHORIZE THE GENERAL SERVICES DIRECTOR, OR DESIGNEE, TO EXECUTE A CONTRACT WITH SWINERTON BUILDERS IN THE AMOUNT OF $603,675 TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR THE BUILDING PROJECT AT 255 GLACIER DRIVE, MARTINEZ, FOR THE PUBLIC WORKS DEPARTMENT (BUDGETED, PUBLIC WORKS) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS 1. FIND, on the basis of the Public Works Building Expansion Mitigated Negative Declaration and all comments received, that there is no substantial evidence that the project will have_a significant effect on the environment. 2. ADOPT the Mitigated Negative Declaration and Mitigation Monitoring Program in compliance with the California Environmental Quality Aci< 3. DIRECT the Public Works Director to arrange for the Fish and Game filing fee (approximately $1,250) to be paid to the County Clerk. 4. DIRECT the Community Develop ient Department to post the Notice of Determination with the County Clerk. 5. APPROVE a Consulting Services Agreement dated January 10, 2006 through November 10, 2007 with Swinerton Builders ("Swinerton") 'in the amount of $603,675 to provide construction management services for the Public Works Department Building Expansion Project, 255 Glacier Drive, Martinez. 6. AUTHORIZE the Director of General Services, or designee, to execute the agreement and to issue written authorizations for extra work provided that the cumulative total extra cost for all such authorizations shall not exceed $25,000. FINANCIAL IMPACT The project will be funded with $1.5 million from Public Works and approximately $4.2 million from a future bond issue. The Public Works funds will be used to pay for the construction management services. CONTINUED ON ATTACHMENT: X YES SI a/ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE -APPROVE —OTHER r —SIGNATURE(S): ACTION OF BOA D N / ( � �-D APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: I ABSENTS: ABSTAIN: I I MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department, HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS QN THE DATE SHOWN. CPM File: 250-0517/A.1.1 250-0517/A.5 ATTESTED it ` U""��`7 r 0 County Administrator's Office JOHN SWEETEN,CLE OF THE 0ARD OF SUPERVISORS County Counsel AND COUNTY ADMINISTRATOR Auditor Controller Public Works Department(via CPM) BY o tQ�,� Swinerton Builders(via CPM) -,DEPUTY H1200512500517�05L017o65b.doc RL:amc Page 1 of 2 M382(10/88) ADOPT THE MITIGATED NEGATIVE DECLARATION AND January 10, 2006 MITIGATION MONITORING PROGRAM INCOMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND AUTHORIZE THE GENERAL SERVICES DIRECTOR, OR DESIGNEE, TO EXECUTE A CONTRACT WITH SWINERTON BUILDERS IN THE AMOUNT OF $603,675 TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR THE BUILDING PROJECT AT 255 GLACIER DRIVE, MARTINEZ, FOR THE PUBLIC WORKS DEPARTMENT (BUDGETED, PUBLIC WORKS) BACKGROUND Project Description The project involves constructing an approximately 12,100 square foot building adjacent to the Public Works Department's current facility at 255 Glacier Drive in Martinez. The new building will address current overcrowding and integrate staff currently located in three nearby modular buildings and an off-site office. The County's childcare facility, which is also located in a nearby modular building, will be included in the new building. CEQA Process A Mitigated Negative Declarat ient for this project was jointly prepared by the Public Works Department and the Community Development Department. The document was circulated for the required public review and comment period. The public review and comment period started on November 18, 2005, and ended on December 19, 2005. A few comments were received. The comments and responses to those comments are appended to the Mitigated Negative Declaration document. The comments did not result in any significant changes to the document and there is no substantial evidence that the project will have a significant effect on the environment. The project will be subject to a Mitigation Monitoring Program administered by the Community Development Department, which is the custodian for the program. Proiect Approach On October 26, 2004, the Board authorized the General Services Director, when appropriate, to employ alternative project delivery methods such as "Construction Manager At-Risk" ("CM At-Risk") to shorten project delivery timeframes, provide improved cost control, better allocate risk, and enhance project collaboration. The General Services Department is proposing to utilize the CM At-Risk project delivery method in implementing the building project for the Public Works Department. The CM At-Risk project delivery method involves concurrently and separately contracting with both an architectural firm and a construction management firm. With the CM At-Risk method, the construction manager ("CM") provides estimating, scheduling, value engineering, and construction market analysis services during the pre-construction phase. During the construction phase, the CM will provide construction management services, such as managing the various trade contractors. The CM will have financial responsibility (i.e., they are "at-risk") for delivering the project for an agreed-upon cost and schedule, which helps to ensure their stake in a project's success. In addition, County policies and procedures related to outreach and project labor agreements will be incorporated into the CM At-Risk approach as the County solicits bids from various trade contractors and awards contracts for the project construction work. Recent and Current Efforts On July 12, 2005, the Board awarded the architectural services contract for the design of the building addition to Shah Kawasaki Architects ("SKA"), Oakland. SKA has completed the programming and the preliminary and schematic design phases, and has commenced the design development phase. Thus far, one community meeting has been conducted and information concerning the project was shared with the fourteen community members present. I For the CM At-Risk method to be effective, the CM must be on-board at about the same time as the architect. The CM, the architect, and the County will work as a team to address the issues of schedule, budget, materials, and quality. The CM will coordinate with the architect to determine how best to divide the project into different, and phased, bid packages to fast-track the project if desired. The General Services Department conducted a competitive selection process to hire a CM At-Risk firm. Swinerton Builders was ranked the highest. Swinerton has a local office in Concord and their regional office is in Oakland. Their corporate office is located in San Francisco. Contract terms for providing comprehensive CM At-Risk services were successfully negotiated, and staff recommends approval of the consulting services agreement. H:\2005\2500517\05L017065b.doc Page 2 of 2 M382(10/88) vL�,. LJ• cvu) i I . vonrvi 7LJu'tuttu1��UwuiroLi. Iv. ,u[u I . c Contra Costa County APPROVALS/ACKNOWLEDGMENT Number Standard Form L-2 (Purchase of Services—Long Foran) Revised 2002 APPROVALS RECOMMENDED BYE iT FORM APPROVED I COUNTY COUNSEL 2 By: LvyT By: J,4QS&JV44-V-Ae&K Designee Deputy APPR IOVED: COUNTY ADMINISTRATOR By: f Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) ss. COUNTY OF CONTRA COSTA ) On ,before me, (insert name and title of the officer),personally appeared I personally known to me(or proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s)is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by by his/her/their signature(s)on the instrument the person(s), or the entity upon behalf of which the person(s) acted,executed the instrument. I WITNESS MY IIAND AND OFFICIAL SEAL. (Seal) Signature AWOWt»cl.Mr(by C�+ev1. alAmki�a) (CM]cdc 11167) Attachment to Board Order dated January 10, 2006 to Consulting Services Agreement between Contra Costa County and Swincrton Builders L-2 (Page 1 of 1)