HomeMy WebLinkAboutMINUTES - 02282006 - C.84 CONTRA
TO: BOARD OF SUPERVISORS COSTA
COUNTY
FROM: John Sweeten, County Administrator -
V'Aci"vK'�
DATE: February 16, 2006 C- 184
SUBJECT: Amend Contract for Additional
Services for the Renewal of Cable TV Licenses
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Administrator or his designee to execute an amended
contract with the City of Walnut Creek to increase the payment limit by $10,000 to an new
payment limit of $116,157 for Miller & Van Eaton, L.L.P. to provide additional services for
informal negotiations with Comcast for the renewal of their Cable TV Licenses; and to extend the
ending date from December 30, 2005 through June 30, 2006.
FISCAL IMPACT:
Comcast may cover these expenses as part of the renewal of their Cable TV franchises. Until a
settlement agreement is reached the funds will come from the Office of Communications and
Media's general fund share of Cable TV franchise fees.
BACKGROUND:
On August 3, 2004, the Board of Supervisors approved a Contract Amendment with the City of
Walnut Creek to execute a contract amendment with the Cities of Clayton, Concord, Martinez,
Pleasant Hill and Walnut Creek, the Towns of Danville and Moraga (collectively known as the
"Consortium") and Miller & Van Eaton, L.L.P., for additional professional consulting services for
the completion of a Needs Assessment Update Proposal and preparation for initiating the formal
renewal process.
At that same meeting, the Board of Supervisors also authorized the issuance of the "Joint
Request for Renewal Proposal for Cable Franchises" (RFRP) with a submission deadline of
October 5, 2004. This step is part of the formal renewal process for a cable television license
renewal. Up to that time, County staff had been negotiating on an informal basis without
significant progress.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
_ RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE
,,,-APPROVE _OTHER
SIGNATURE(S):
i
ACTION OF BOAR V / APPROVED AS RECOMMENDED YOTHER
VOTE OF SUPERVISORS
Ayes:Supervisors Piepho, DeSalnier,Glover I HEREBY CERTIFY THAT THIS IS A
a and Gioa —) TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED
A Noes:None
AUsent:Supervisor Uilkeuia ON MINUTES OF THE BOARD OF
SUPERVISO S ON THE DATE SHOWN.
abstain:None ,,�`
ATTESTED _fS/RtJ�_ �C O L- 0 6
JOHN SWEETEN,CLERK OF
THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
cc:CAO
Director, Office of Communications and Media
BY PUTY
\w
On August 17, 2004, the Board of Supervisors adopted Resolution No. 2004/455 which suspended
the deadline for the response to the Request for Renewal Proposal (RFRP) for sixty days and
authorized the County Administrator to further toll the time for submitting the formal proposal based
on the progress of ongoing informal negotiations. Further tolling has occurred and an agreement and
draft ordinance are nearly finalized. To complete these documents and negotiations, additional
services are needed from Miller & Van Eaton as requested in the above mentioned amendment.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve the recommended action, staff will not have access to the assistance
needed to complete the documents and negotiations in collaboration with the Consortium.