HomeMy WebLinkAboutMINUTES - 02282006 - C.40 sL
TO: BOARD OF SUPERVISORS
Contra w ".F :=��
_ `• Costa
FROM: Lori Gentles, Assistant County,
Administrator, Director of Human Resources
CountySjA CUUPl'��
DATE: February 28, 2006
SUBJECT: Position Adjustment Resolution # 20039 C64v
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION : Adopt Position Adjustment Resolution # 20039 canceling Clerk — Senior
Level (JWXC) position # 6170, and adding the positions of Account Clerk —Advanced Level (JDTD),
Library Aide — Exempt (3KW4), and Clerical Supervisor (JWHF).
FISCAL IMPACT : The costs associated with this action will be $12,500 per fiscal year, with all costs
being within Library Administration's budget. Therefore, there are no net County costs.
BACKGROUND : In Library Administration, there is currently one Account Clerk handling the internal
Library accounting function. An additional Account Clerk is needed to handle the materials payment
processing function. These duties were previously assigned to the Clerk Deep Class series.
However, after analyzing the nature and complexity of the duties performed, it was decided that these
duties would be more appropriately assigned to the Account Clerk Deep Class series.
For the past several years, the Library Administration receptionist duties have been performed by a
temporary Library Aide position. This function is constant and essential to the efficiency of Library
Administration. Therefore, it has been determined that this function needs to be staffed on a
permanent basis.
Library Administration has been unsuccessful in its attempt to fill the Office Manager vacancy. By
shifting some of the duties and responsibilities, and switching the focus of the position to targeted
core competencies, the Clerical Supervisor classification will prove to be more appropriate for the
department.
RESULT OF NEGATIVE ACTION : If this action is not approved, one current Account Clerk will be
forced to take on the additional complex accounting clerical duties that were, historically, assigned to
the Clerk-Deep Class series. Also, the Library will continue to assign the constant and essential
reception duties to a temporary Library Aide. Finally, the Library will be forced to once again
reorganize and redistribute duties within the department in the attempt to utilize the Office Manager
classification.
CONTINUED ON ATTACHMENT: ✓' YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
L_�--APPROVE OTHER
SIGNATURES
ACTION OF B R ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
/ COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
XTHE BOARD OF SUPERVISORS ON THE DATE SHOWN.
UNANIMOUS(ABSE<T )
AYES: NOES:
ABSENT: ABSTAIN:
Contact:
Cc: ATTESTED �'!J C) � u( ✓ ov`' �j
JOHN SWEETEN,CLER THE BOARD OFSUPERVISORS
BY: , J� DEPUTY
JAN I
0F" ('1_7 it17
."-�:,..1'()S1T10N ADJUSTMENT REQUEST NO.
OUNTY ADMINIS IPP'Tc
DATE 01/10/06
Department No./ COPERS
Department Library Budget Unit No. 0620 Org No. 3713 Agency No. 85
Action Requested CANCEL position#6170 Clerk-Senior Level(JWXC)and ADD one(1)Account Clerk-Advanced Level (JDTD).
ADD one(1)Library Aide-Exempt(3KW4)and one(1)Clerical Supervisor(JWHF).
Proposed Effective Date: 0 1/25/E6(day:.after Board
action)0_%
.;7
Classification Questionnaire attached: Yes 1:1 No ®/Cost is within Department's budget: YesNo 0
Total One-Time Costs (non-salary) associated with request: $0
Estimated total cost adjustment (salary/benefits/one time: T.
Total annual cost $12,500.00* INet County Cost $0
Total- this FY $6,250.00 I N.C.C. this FY $0
SOURCE OF FUNDING TO OFFSET ADJUSTMENT *Please see attached for further information. C)
Department must initiate necessary adjustment I and submit to CAO.o
Use additional sheet for further explanations r comments
:7
(16/, Department Head
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REVIEWED BY CAO AND RELEASED TO HUMAN SERV PART E
puty County Xdministrator ate
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I
HUMAN RESOURCES DEPARTMENT RECOMMENDATION/ DATE
CANCEL Clerk-Senior Level (JWXC) position #6170
ADD one Account Clerk-Advanced Level (JDTD) position
ADD one Library Aide-Exempt (3KW4) position
ADD one Clerical Supervisor (JWHF) position
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule
Effective: Day following Board Action.
❑ (Date)
(for)Director of Human Resources
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C61OVNTY ADMINISTRATOR RECOMMENDATION DATE:
Approve Recommendation of Director of Human Resources
❑ Disapprove Recommendation of Director of Human Resources
F] Other:
(for)C&iftty Administrator
BOARD OF SUPERVISORS ACTION John Sweet Clerk of the Board of Supervisors
Adjustment APPROVED, DISAPPROVED [] al>d County Administrator
DATE: BY
k_ra
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT .
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY B UMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)/position(s) as follows: