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Home My WebLink AboutMINUTES - 02282006 - C.17 TO: BOARD OF SUPERVISORS y E L Contra 're FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR Costa -17 DATE: February 28, 2006 County SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Francisco&Associates,Inc., effective February 28, 2006 to increase the payment limit by$41,410 to a new payment limit of$176,310 and extend the term from February 28,2006 to February 28, 2007 to provide assessment engineering services for the Countywide Landscape Program, Assessment District No. 1979-3 (LL-2), including annual renewal services and formation of new sub zones and districts in addition to Proposition 218 election services. Countywide. (All Districts)Project No.4500-6X5244,7803-6X5498,289700-7883,0651-6L0072 SD8381,SD7562, SD8755, 0662-6R4204, 4505-905SAS and 7394-6X5001 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Francisco & Associates, Inc., effective February 28, 2006 to increase the payment limit by $41,410 to a new payment limit of$176,310 and extend the term from February 28,2006 to February28,2007 to provide assessment engineering services for the Countywide Landscape Program, Assessment District No. 1979-3 (LL-2), including annual renewal services and fon-nation of new sub zones and districts in addition to Proposition 218 election services. :3�-",— Continued on Attachment: X SIGNATUR ✓RECOi\IAIENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): XZ'- ACTION OF BO AdN_�JAPPROVED AS RECOMMENDED OTIIER VOT„0'F`SUPERVISORS I hereby certify that this is a true and correct copy of an action ✓✓ UNANIMOUS(ABSENT ) taken and entered on the minutes of the Board of Supervisors on AYES: NOES: the date shown. ABSENT: ABSTAIN: G:\GrpData\SpUist\Board Orders\2006-Board Orders\ ATTESTED: 2-28-06 BO Francisco&Associates.doc JOHN SWEETEN,Clerk of lee Board of Supervisors and County Orig.Div:Public works(Special Districts) Administrator Contact: Eileen Doten(313-2253) cc: County Administrator County Counsel D.Edmonds,Sp.Districts By ,Deputy File Folder SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Francisco &Associates, Inc., effective February28, 2006 to increase the payment limit by$41,410 to a new payment limit of$176,310 and extend the term from February 28,2006 to February 28, 2007 to provide assessment engineering services for the Countywide Landscape Program,Assessment District No. 1979-3 (LL-2),including annual renewal services and formation of new sub zones and districts in addition to Proposition 218 Election services. Countywide. (All Districts)Project No.4500-6X5244,7803-6X5498,289700-7883,0651-6L0072 SD8381,SD7562, SD8755, 0662-6R4204, 4505-905SAS and 7394-6X5001 DATE: February 28, 2006 PAGE: 2 FISCAL IMPACT: There will be no impact to the County General Fund. The cost of the services is paid by LL-2 Landscape District and individual zones benefiting from the services, developer fees, and the L-100 Lighting District. REASONS FOR RECOMMENDATIONS AND BACKGROUND: This contract extension is necessary for continuity in project delivery. The Department is experiencing increased need for consulting services to address an unanticipated number of annexation requests and requests for formation of new benefit zones. Additionally; work is in progress on planned assessment increase elections. CONSEQUENCES OF NEGATIVE ACTION: Without Board approval, there would be a negative impact to the finances of the zones within the Countywide Landscape District, as assessments will not be levied or collected, and existing funds will not accommodate maintenance responsibilities. Additionally new benefit zones and districts will not be formed. CONSULTING SERVICES AGREEMENT Project#4500-6X5244, AMENDMENT AGREEMENT 7803-6X549S.289700- 7883, 0651-6L0072 Identification of Contract to be Amended. SD8381, SD7562, Number: SD8755, 0662-6R4204, Consulting Services Agreement with Francisco and Associates, Inc. 4505-905SAS and 7394- Effective Date: February 23, 2003 6X5001 Department: Public Works Department Subject: Assessment Engineering Services for the Countywide Landscape District No. 1979-3 (LL-2) and Other Various Financing Districts for Fiscal Year 2006-07 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Consultant mutually agrees and promise as follows: Consultant Name: Francisco and Associates, Inc. Capacity: Corporation Address: 130 Market Place, Suite 160 San Ramon, CA 94583 3. Amendment Date. The effective date of this Contract Amendment/Extension Agreement is February 28, 2006. 4. Amendment Specifications. The Contract identified above is hereby amended as follows: 1. Extension of Term 11. Amendment Payment Limit Ill. Scope of Services (see Attachment A) S. Extension of Term. The term of the above-described Contract between the parties hereto is hereby extended from February 28, 2006 to February 28, 2007 unless sooner terminated as provided in said contract. 6. Amendment Payment Limit. Increase the payment limit by $41,140 from $135,170 to the new total payment limit of $176,3101. 7. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA CONSULTANT Public A enc v Consultant By ..._ urice M. Shiu (1) OS cOi� A/14AlC i.3e` Public Works Director or Designee (grin nam/e)) (VatuVe and busi, s capacity) RE ENDED FO APPROVAL: n By ( (print name) Ian Bala _ Assistant Public Works Director hA 2,11-- (SigVand busi ss capacity) Note to Contractor:For corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. G:\GrpData\SpDist\Contracts\Francisco and Associates\Amendment-1-06 D.,.,n 1 ^F 7 Contra Costa County APPROVALS/ACKNOWLEDGMENT Number Standard Form L-2 (Purchase of Services - Long Form) Revised 2002 APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By: By: ) - Designee Deputy APPROVED: COUNTY ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) ss. COUNTY OF CONTRA COSTA ) On 2ZI4 Z � , before me, insert name and title of the officer),personally appeared joy k A. Erelvicisec, u d 716111 I� personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that V/,the/they executed the same in hXlWer/their authorized capacity(ies), and that by hien/bier/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. r• MICHAEL J. MARTIN WITNESS MY HAND AND OFFICIAL SEAL. ' m r # NOT R F'U6'�(C 401CALIFORNIA (� Contra Costa County- My Comm.Erpirus Nov.1 200 k (Seal) Signature ACKNOWLEDGMENT(by Corporation,Partnership,or Individual) (Civil Code$1159) L-2 (Page 1 of.l) Attachment A Scope of Services 1. Certain work required to be completed in the first amendment to this contract was not completed. The parties now wish to contract to complete this work as follows: A. Paragraph 2), Scope of Services, Attachment A is deleted in its entirety and replaced with the following: "2) Benefit Zone 36 Proposition 218 Election a. Contractor shall prepare notices, ballots, and tabulating for approximately 5,400 parcels located in Benefit Zone 36 for a proposition 218 Election. b. Contractor shall provide assistance to property owners located in this benefit zone." B. Paragraph 5), Scope of Services, Attachment A is deleted in its entirety and replaced with the following: "5)North Richmond Community Facilities District a. Contractor shall assist the Department of Public Works in the formation of a Community Facilities District b. Contractor shall prepare an auditor's report and provide assistance to property owners within this benefit zone." 2. The Parties wish to add the following new requirements to the contract: A. The Scope of Services, Attachment A, is amended by the addition of the following paragraphs: "7) Contractor will prepare an engineer's report, an auditor's report and provide property owner assistance for Fiscal Year 2006-2007 Base Contract Contra Costa Countywide Landscape District No. 1979-3(LL-2). 8) Contractor will prepare annexation information,prepare notices, ballots, and tabulating, and provide property owner assistance for a Proposition 218 Election in Montalvin Manor(approximately 610 parcels). 9) Contractor will prepare an annexation report and will prepare notices, ballot an tabulating for new benefit zone 69 (Alamo Creek). 10) Contractor will prepare an annexation report and will prepare notices ballots, and Page 1 of 3 tabulating for new benefit zone (Color Spot). 11) Contractor will prepare an annexation report and will prepare notices, ballots and tabulating for new benefit zone (Summerlake). 12) Contractor develop district boundary scenarios develop special tax rate scenarios and assist with the special tax election for the Alamo Downtown Median Special Tax for Construction. 13) Contractor will work with Department of Public Works staff to audit the current Formation Procedures for both the Landscape and Lighting District and L-1000 and will create a new Formation Checklist including timelines and deliverables for new Zones. County will reimburse Contract at the hourly rates shown on (reference), not to exceed a total of$10,000. 14) Payment for the services specified in Sections 1 through 13 will not exceed $166,310. Upon request from the County, Contractor will provide additional services, up to the payment limit, including, but not limited to preparation of Board Orders and Resolutions,preparations of ballots and election language, Assessment District calculations and modifications and other work related to Benefit Assessment Districts and County Service Area. The scope and cost of all additional services must be agreed to in writing by the Director of Public Works or his designee and Contractor's authorized representative. The cost of these additional services may not exceed $10,000. 15) Payment provisions: a. Subject to the payment limit of this contract, Contractor will be paid for actual time expended by Contractor's employees on this project at the following rates: Principal Engineer $130/hr Project Manager $110/hr Senior Engineer $110/hr Associate Engineer $90/hr Senior Financial Analyst $90/hr Financial Analyst $80/hr CARD Designer $80/hr CAD Operator $60/hr Clerical $45/hr Page 2 of 3 Except as otherwise provided in subsection b, these hourly rates include compensation for mileage and all other expenses. b. County shall reimburse Contractor for the actual cost of mailing notices and ballots, including duplication of envelopes, letterhead, notices and ballots and postage." Page 3 of 3