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Home My WebLink AboutMINUTES - 02142006 - C.23 (2) TO: BOARD OF SUPERVISORS Contra FROM: MAURICE M. SHIU, PUBLIC WORKS of 8 n s Costa DIRECTOR \a -COUN :O �� County DATE: February 14, 2006 SUBJECT: Appropriation Adjustment for Road Fund • J SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No. 5060 authorizing new revenue in Road Construction(0662) in the amount of$121,259, new revenue in Road Maintenance (0672) in the amount of$297,604, and new revenue in Road Administration (0676) in the amount of$245,000 from miscellaneous government agencies and various fund reimbursements, and appropriating it to reflect appropriate categories for estimated expenditures in fisdal year 2005/2006. FISCAL IMPACT: No impact to the General Fund. This action provides additional appropriations from unanticipated revenues, reimbursements, and carry-over funds from fiscal year 2004/2005 and budgets them to Road Construction, Road Maintenance, and Road Administration for anticipated expenditures. BACKGROUND: This action revises the Road Construction(0662)budget to add revenue in the amount of$121,259 and transfer carry-over funds from Construction in the amount of$593,500 to Road Administration(0676)to reflect anticipated expenditures for FY 2005-2006. The adjustment also provides $297,604 in new revenue for Road Maintenance (0672) and $245,000 in new revenue for Road Administration(0676). CONTINUED ON ATTACHMENT: ✓ YES SIGNATURE: , RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ✓" APPROVE OTHER SIGNATURE(S): / ACTION OF BOA ON �G.o�rc.Gs�'7"y /�jC oZ/>r-�9 ro APPROVED AS RECOMMENDEDy OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF '� THE BOARD OF SUPERVISORS ON THE DATE SHOWN. UNANIMOUS(ABSENT AYES: NOES: ABSENT: ABSTAIN: Contact: Carol Raynolds,313-2378 Cc: E.Kuevor,CAO ATTESTED ?�r � f / v Auditor-Controller JOHN SWEETEN,CLNM<OF THE BOARD OFSUPERVISORS PW Accounting BY: DEPUTY AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT PUBLIC WORKS EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 00 00 ROAD CONSTRUCTION-ROAD FUND 110800 0662 2100 Office Expense 1,000 00 0662 2103 Postage 500 00 0662 2130 Small Tools&Instruments 300 00 0662 2150 Food 200 - 00 0662 2250 Rents&Leases-Equipment 60,000 00 0662 2310 Non County Professional Spcialized Services 50,000 00 0662 2313 Outside Attorney Fees 15,000 00 0662 2319 Public Works Contracts 100,000 00 0662 2479 Other Departmental Expenditures 1,944,142 00 0662 5011 Reimb. Government/Government 1,244,901 00 ROAD MAINTENANCE-ROAD FUND 110800 0672 2130 Small Tools&Instruments 3,000 00 0672 2131 Minor Furniture/Equipment 100 00 0672 2160 Clothing&Personal Supplies 100 00 0672 2250 Rents&Leases-Equipment 150,000 00 0672 2271 Vehicle Repairs 200 00 0672 2470 Road/Construction Materials 72,600 00 0672 4953 Autos&Trucks 51,604 00 0672 4956 Tools&Sundry Equipment 10,000 00 0672 5012 Reimbursements-Gov/Ent. 10,000 00 TOTALS 1,944,142_1 001 1,769,5051 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: 1) To budget and revise Construction($121,259)Road Funds with BY: DATE_ O7 aDD�p anticipated corresponding revenue and to transfer carry-over funds COUNTY INISTRATOR: from Construction(-$593,500)to Administration to reflect the BY: DATE appropriate categories for estimated expenditures for BOARD OF SUPERVISORS: 2005/06.. YES: SUPERVISORS GIOIA,UILKEMA, 2) To budget and revise Mainenance($297,604)Road Funds with PIEPHO,FIESAULNIER,GLOVER anticipated corresponding revenue to reflect the estimated NO: l /49-"v enditure for 0 5/06. �aJ a4la John SHOW,Clerk of the Board of if Su nd Coun SI TURE TITLE DATE BY: DATE/ � dminist�rr�,�P R-Qwe f APPROPRIATION APOO ADJ.JOURNAL NO. (M129 Rev 1186) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT [__j BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT PUBLIC WORKS EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 00 00 ROAD ADMINISTRATION-ROAD FUNp(110800 0676 2103 Postage 100 00 0676 2270 Maintenance-Equipment 500 00 0676 3530 Taxes&Assessments 9,520 00 0676 3611 - Interfund Exp Gov/Gov 25,000 00 0676 5011 Reimbursements-Gov/Gov 803,380 00 0993 6301 Reserve for Contingencies 663,863 00 0993 6301 Appropriable New Revenue 663,863 00 Page Total 663,863 00 1,502,363 00 GRAND TOTAL 2,608,005 00 3,271,868 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER::: 3) To budget and revise Administrative($245,000)Road Funds BY: Abbl d W DATE l a?* 400/0 with anticipated corresponding revenue and to transfer carry-over (*O� ADI INISTRA7O funds from Construction to Administration($593,500)to reflect BY: DATE a ! Q♦rr the appropriate categories for estimated expenditures for 2005106. BOARD OF SUPERVISORS: YES: SUPERVISORS 6101A,UILKEMA, PIRO,OESAULNIER,GLOVER NO: /(/10 77(i John Sweeten,Clerk of the Board of 1 Supervisors and County Administrator GNATUR T / A � rec r APPROPRIATION APOO 5 0& BY: DATE y S ADJ.JOURNAL NO. (M129 Rev 2/88) �/ CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING BUDGET UNIT: PUBLIC WORKS REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> ROAD CONSTRUCTION-ROAD FUND 110800 0662 9350 State Aid for Construction Other 20,000 00 0662 9523 Federal Aid Highway Construction 334,800 00 0662 9595 Miscellaneous Government Agencies 2,862,000 00 0662 9755 Miscellaneous Road Services 344,050 00 0662 9851 Interfund Rev-Gov/Gov 391,000 00 0662 9951 Reimbursements-Govern ment/Government 2,715,409 00 J ROAD MAINTENANCE-ROAD FUND 110800 0672 9755 Miscellaneous Road Services 43,000 00 0672 9951 Reimb. Gov/Gov 3,000 00 0672 9956 Transfers Gov/Gov 257,604 00 ROAD ADMINISTRATION-ROAD FUND 110800 0676 9851 Interfund Rev-Goverment/Government 60,000 00 0676 9755 Miscellaneous Road Services 103,668 00 0676 9951 Reimbursements-Government/Government 81,332 00 TOTALS 3,939,863 00 3,276,000 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: Appropriate revenue for rebudgeted and revised 2005/06 budget BY: C.(� DATE �Wl projections for Road Construction ($121,259)and Road C9,11 Y ADMINISTRATO . Maintenance($297,604)and Road Administration ($245,000) ( BY: DATE / GG projects as estimated through 6/30106. BOARD OF SUPERVISORS: YES: PIEPHO,LDFSAu NIEI GLOVER NO: NQ r7e John Sweeten,Clerk of the Board of Supervisors and County administrator SIGNAT RE-im-IJ41,�4W#W1 TITLE DAVJ + J� Y 'y O�tL�J�r JOURNAL NO.ENUE ADJ. RA00 BY DATE OU (M 8134 Rev.2/86)