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HomeMy WebLinkAboutMINUTES - 12052006 - C.51 -sE L TO: BOARD OF SUPERVISORS �?��i��=°�' Contra FROM: LORI GENTLES, Assistant County Administrator- Costa Director of Human Resources x ` - County DATE: December 5, 2006 a °OD" SUBJECT: P300#20182 — Public Works SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 20182 adding one Administrative Services Assistant II position (Unrepresented) and canceling one Planner II position (Unrepresented). FISCAL IMPACT: There is a cost savings associated with this action. BACKGROUND: Due to the resignations of two Planner II's in the Special Districts Division of Public Works, Staff assessed the needs of this Division and determined that canceling one Planner II and adding an Administrative Services Assistant II would more effectively meet the operational needs of the Division. One of the Planner II's duties that recently resigned was comprised more of administrative duties and not technical Planner duties. Currently a Planner III has transferred to this Division and has assumed both Planner II's technical planning duties for the Division. However, there are too many administrative tasks for the Planner III position to handle and an added Administrative Services Assistant II is needed to assume the majority of the administrative tasks for the Division. The Administrative Services Assistant II's responsibilities will include working with the Special Districts' Budget, researching funding sources and issues, administering the Geological Hazard Abatement District, providing advisory liaison support, administering contracts, and interacting with managers, residents, the Board of Supervisors, and the Public Works staff. CONSEQUENCE OF NEGATIVE ACTION: Should this request not be granted, the administrative duties for the Special Districts Division of Public Works will not be able to be completed causing a decrease in efficiency for the Division. CONTINUED ON ATTACHMENT: L/ YES SIGNATURE: c L RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPR VE OTHER SIGNATURE(S): ACTION OF BRD N �j/ APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS / j I HEREBY CERTIFY THAT THIS ISA TRUE AND CORRECT COPY L� AN ACTION TAKEN AND ENTERED ON MINUTES OF THE ;4q V �LKI�/"LBOARD OF SUPERVISORS ON THE DATE SHOWN. NANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: Contact: Teresa Boney,3-2196 Kevin Powell-51774 Cc: Public Works ATTESTED / Q `i✓�(/( dG�p Human Resources —JOHN B.C,ULLEN, CLERK OF THE BOARD OFSUPERVISORS BY: �'�"'/ C ( DEPUTY i -- -- POSITION ADJUSTMENT REQUEST No.: Q / � . V)flff�VDate: November 6, 2006 Department No./COPERS Department: PUBLIC WORKS Budget Unit No. 0650 Org. No. 4505 Agency No.A65 Action Requested To cancel one (1) permanent full-time (40/40) Planner II (5AVA) position #1738; and add one (1) permanent full-time (40/40) Administrative Services Assistant II (APVA) position. See attached. Proposed Effective Date: 12-05-2006 Classification questionnaire attached: _Yes No Cost is within department's budget: _Yes No o Total One-Time Costs (non-salary) associated with this request: z. Estimated Total cost of adjustment(salary/benefits/one-time): o is Total Annual Cost $(8,978.54)- Net County Cost $-05Z to v_ Total This FY $(5,237.51) N.C.C. This FY $-0- r Source of Funding to Offset Adjustment: Vacancy created by resignation of Planner II. No general fundsite rjq 'red for the funding of this position,this P-300 results in a cost savings. r Department must initiate necessary appropriation adjustment and submit to CAO. Use dditi al s ets for further expf�hbtions or comments. (for) D tment Head: Reviewed by CAO and Released to Human Resources Department: �, j rDate: Deputy County Adinistrator Human Resources Department Recommendation Date li- P-Ofo ADD one Administrative Services Assistant II (APVA) position at salary level B85-1475 (Unrepresented) and Cancel Planner II (5AVA) position #1738 at salary level B85-1478 (Unrepresented). Amend Resolution 71/77 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule. Effective: © day following Board action. Date (for) Director of Personnel County Administrator Recommendation Date: Approve Recommendation of Director of Human Resources ❑ Disapprove Recommendation of Director of Human Resources ❑ Other V (for) County Administrator Board of Supervisors Action- John Cullen, Clerk of the Board of Adjustment APPROVED DISAPPROVED O Supervisors and County Administrator Date: l 5 ) By: n APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s)as follows: