HomeMy WebLinkAboutMINUTES - 12052006 - C.126 TO: BOARD OF SUPERVISORS Contra
FROM: John Cullen, County Administrator x; a nnr, z Costa
DATE: December 5, 2006
County
SUBJECT: Community Services Department Monthly Update C, 12- 6 2- 6
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACCEPT monthly update on the operations of the Community Services Department.
FISCAL IMPACT:
No impact from this update.
BACKGROUND:
To enhance oversight of the Community Services Department the County Administrator is conducting
monthly meetings with the department to receive updates on program issues and to plan and/or
authorize actions that may be needed. To ensure they remain updated regarding the status of the
program, the Board of Supervisors directed the County Administrator, or his designee, to provide
them with a monthly status report.
Attached is the regular monthly report on the operations of the Community Services Department. This
report includes updates on the activities of the Policy Council, personnel issues, fiscal and audit
reports and other programmatic issues.
CONTINUED ON ATTACHMENT: NO_ YES X SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
�APPROVE OTHER
SIGNATURES : //
ACTION OF BOA N �QP 5 2CD6 APPROVED AS RECOMMENDED OTF/tER
V�TE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
V UNANIMOUS(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
AYES: NOES: THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
VAncfi. Dl,esf ea—
Contact: Dorothy Sansoe
Ser ices D9)
cc: Community Services Department ATTESTED
County Administration JOHN CULLEN,CLERK OF THE BOARD OFSUPERVISORS
BY: 1v DEPUTY
I
i
i
i
0Nt,1-C6SI i. C-OUNIY. .,._... ._..
:OMMUNITY SERVICES - -
DEPARTMENT
Joe Valentine
E:xecullve Director
Patricia Stroh,PhD
Program Services To: John Cullen, County Administrator
Director
From: Joe Valentine, Executive Director
Subject: Monthly Report
Date: October 30, 2006
I am submitting the following report to ensure ongoing communication with the
County Administrator regarding all issues pertaining to the Head Start program and
the Community Services Department(CSD).
A. Policy Council-October 182006:
• Parent Recognition of Staff Excellence recipient- Alma Lyon, Master
Teacher, Balboa.
• 2006-20077 Policy Council Subcommittee memberships & Chairpersons
appointed.
Male Involvement:
• 1 st Annual Male Involvement Kick-Off Picnic held on October 21St was a
giant success. Two other family events are planned for October 28th in
Concord, and November 4th in Oakley.
Parent Conferences:
• Two new Policy Council Executive officers attended the 23rd Annual Region
IX Professional Development Conference.
B. Personnel Report:
• The division has created a Leadership Institute for the Site Supervisors that
focuses on enhancing their leadership skills. A series of trainings have been
scheduled for the next 3 months using the expertise of an outside consultant.
• An Excelling Teachers program is being developed for Teachers without
college degrees. The Federal Government is requiring that all Head Start
Teachers have at least an AA degree by 2008. Management staff is meeting
with various junior and 4 year colleges such as Cal State East Bay,University
of Cincinnati, all local colleges and so on, forming partnerships that will
support our teachers.
35
y �8
2425 Bisso Lane Drive,Suite 260
Concord,California 94520
Tel 925 646 5540
F"925 646 5904
www.ccccsd.org
I
John Cullen
Page 2
October 30,2006
_ - C--Fiscal..and-Audit-Report:-.---
•
udit.Report:_.— -• On September 22, 2006, the Department submitted to Administration of
Children and Families (ACF)its 2007 Continuing Grant applications for
Head Start and Early Head Start programs amounting to $16,191,126 and
$1,988,238,respectively. The applications were presented to and approved
by the Head Start Policy Council on August 16, 2006 and by the Board of
Supervisors on September 12, 2006.
• The Department received financial assistance award letter from the
Administration of Children and Families (ACF)providing for one-time
Program Improvement Fund amounting to $143,400 for 2006 Head Start
program. This funding will enable the department to install air
conditioning system in Crescent Park Child Care Center,Richmond and
Bayo Vista Child Care Center, Rodeo, as well as replace unsafe playground
gates and fences at seven childcare centers.
D. Special Projects/Activities:
• Contra Costa County Community Services Department's Head Start
Specialist, Maria Fort, has announced her retirement as of Dec. 1,2006.
Maria has worked with Head Start since.it's inception in 1966 and the
County's Head Start program for many years. She has been unfaltering in
expectations of quality and support of the program and will be greatly
missed.
• ACF has announced a new Instrument for the Triennial Federal Review of
the Head Start program in 2007. Staff have reviewed the instrument and are
making the necessary adjustments and training on the new instrument.
• A training by Jerry Gomez on Administrative Systems and the Federal
Review was given to all administrative staff. The training highlighted the
new instrument and particularly addressed teamwork and integrated systems
in Head Start programs.
• CSD and EHSD staff is continuing to meet to discuss the integration of the
two Departments. Particular emphasis has been on Management systems; IT,
Fiscal, and Personnel.
cc: Pat Stroh, Deputy Director
Policy Council
Family &Human Services Committee
Maria Fort,ACF