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Home My WebLink AboutMINUTES - 12192006 - C.36 r SEAL Contra TO: BOARD OF SUPERVISORS �t`='`�7```\' ;• - . _ FROM: MAURICE M. SHIU, PUBLIC WORKS Costa �., �.: ,:,.� ._..�,1,- DIRECTOR County DATE: December 19, 2006 SUBJECT: Appropriation Adjustment for Road Fund -3 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No.50atuthorizing new revenue in Road Construction (0662) in the amount of$1,625,305, new revenue in Road Maintenance (0672) in the amount of$4,000 and new revenue in Road Administration (0676) in the amount of$183,501 from miscellaneous government agencies and various fund reimbursements, and appropriating it to reflect appropriate categories for estimated expenditures in fiscal year 2006/2007. FISCAL IMPACT: No impact to the General Fund. This action provides additional appropriations from unanticipated revenues, reimbursements, and carry-over fiends from fiscal:year 2005/2006 and budgets them to Road Construction, Road Maintenance, and Road Administration for anticipated expenditures. BACKGROUND: This action revises the Road Construction (0662) budget to add revenue in the amount of 51,625,305, and transfer carry-over funds from Construction to Road Administration(0676) in the amount of$1,117,754 and Road Maintenance (0672) in the amount of$949,235 to reflect anticipated expenditures for FY 2006-2007. The adjustment also provides $4,000 in new revenue for Road Maintenance (0672) and $183,501 in new revenue for Road Administration (0676). CONTINUED ON ATTACHMENT: ✓ YES SIGNATUR . .� i/ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _ate APPROVE OTHER SIGNATURE(S): ACTION OF BOA&N 7.yJ fj,� y/ /9P .,&D,6 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT - COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF X (..-V I "LVIOUS(VACANT)iCANT) DIST. Il' - - - THE BOARD OF SUPERVISORS ON THE DATE SHOWN. A}ES----------- NOES:----------- ABSENT:-----------ABSTAIN:------------ Contact: Carol Raynolds,313-23M —} Cc: E.Kuevor,CAO ATTESTED ' Auditor-Controller JOHN CULLEN,CLERK OF THE BOARD OFSUPERVISORS PW Accounting BY: DEPUTY AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT M BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT PUBLIC WORKS EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE ROAD CONSTRUCTION-ROAD FUND 110800 0662 2100 Office Expense 1,000 00 0662 2103 Postage 500 00 0662 2130 Small Tools& Instruments 35,000 00 0662 2160 Clothing&Personal Supplies 500 00 0662 2190 Publications&Legal Notices 10,000 00 0662 2250 Rents&Leases-Equipment 20,000 00 0662 2310 Non County Professional Spcialized Services 100,000 00 0662 2319 Public Works Contracts 3,222,000 00 0662 2470 Road/Construction Materials 20,000 00 0662 2479 Other Departmental Expenditures 5,242,693 00 0662 3611 Interfund Exp Gov/Gov 30,000 00 0662 5011 Reimb.Government/Government 1,362,009 00 ROAD MAINTENANCE-ROAD FUND(110800) 0672 2100 Office Expense 2,000 00 0672 2103 Postage 100 00 0672 2130 Small Tools&Instruments 57,700 00 0672 2131 Minor Furniture/Equipment 100 00 0672 2150 Food 100 00 0672 2160 Clothing&Personal Supplies 2,000 00 0672 2170 Household Expenses 2,000 00 0672. . 2250 Rents&Leases-Equipment 300,000 00 0672.--. -t' 2271 Vehicle Repairs 500 00 0672 -2310 Non County Professional Spcialized Services 200,000 00 TOTALS1 5,242,6931001 5,365,509 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLLEk1) To budget and revise Construction($1,625,305)Road Funds with BY: Al�t� T" � DATE v anticipated corresponding revenue and to transfer carry-over funds COUNTY ADMINISTRATOR: from Construction(0662)(-$1,117,754)to Administration(0676)and BY: DATE/'3/(302� (-$949,235)to Maintenance(0672)to reflect the appropriate BOARD OF SUPERVISORS: Categories for estimated expenditures for 2006/07. AYES: SUPERVISORS UiL1:I:MA, 3) To budget and revise Maintenance($4,000) Road Funds I'IEPHO, GI,ON'ER, AND GIOIA with anticipated corresponding revenue and to transfer carry-over NOES: NONE funds from Construction to Maintenance($949,235)to reflect VACANT: DISTRICT IV the appropriate categories for estimated expenditures for 2006/07. Z--Q SIGNA TITLE DATE n#Aftil �171ti"45 woe�. ' APPROPRIATION APOO Q ADJ.JOURNAL NO. BY: a DATE: DEC. 19/06 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT F_� BOARD OF SUPERVISORS T/C 27 F-1 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT PUBLIC WORKS EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE ROAD MAINTENANCE-ROAD FUND(110800)-CONTINUED 0672 2319 Public Works Contracts 216,000 00 0672 2470 Road/Construction Materials 49,235 00 0672 2479 Other Departmental Expenditures 10,000 00 0672 3530 Taxes&Assessments 1,000 00 0672 3540 Right of Way Easements 1,000 00 0672 3611 Interfund Exp Gov/Gov 5,000 00 0672 4953 Autos&Trucks 100,000 00 0672 5012 Reimbursements-Gov/Ent. 6,500 00 ROAD ADMINISTRATION-ROAD FUND(110800 0676 2103 Postage 400 00 0676 2131 Minor Furniture/Equipment 1,000 00 0676 2190 Publications&Legal Notices 14,500 00 0676 2270 Maintenance-Equipment 1,000 00 0676 2282 Grounds Maintenance 500 00 0676 2301 Auto Mileage Employees 150 00 0676 2303 Other Travel Employees 100 00 0676 3530 Taxes&Assessments 6,000 00 0676 3620 Gen-Svc-Requested Maint. 40,000 00 0676 5011 Reimbursements-Gov/Gov 1,237,605 00 0993 6301 Reserve for Contingencies 1,812,806 00 0993 6301 Appropriable New Revenue 1,812,806 00 Page Totall 1,812,806 00 3,502,796 00 GRAND TOTALI 7,055,4991001 8,868,3051 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: 3) To budget and revise Administrative($183,501)Road Funds BY:_11�/Q4 uG�ticda DATE ��1 U�U� with anticipated corresponding revenue and to transfer carry-over CO IN ADMINISTRATOR: s J d funds from Construction to Administration($1,117,754)to reflect BY: .4,4ATEF l /�C� the appropriate categories for estimated expenditures for 2006/07. BO D OF SUPERVISORS: AYES: SUPERVISORS li1LKEMA, PIEPI-IO, GLOVER, AND GIOIA NOES: NONE VACANT: DISTRICT' FV WLLEK W ft 008d of SI ,.' I ' AT ""�'wAI TN APOO CnROPR JrUYS ADJ.JOURNAL NO. BY: _.. .TE: DEC. 19/06 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: PUBLIC WORKS REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> ROAD CONSTRUCTION -ROAD FUND(110800) 0662 9350 State Aid for Construction Other 175,228 0662 9523 Federal Aid Highway Construction 147,128 00 0662 9595 Miscellaneous Government Agencies 40,000 00 0662 9755 Miscellaneous Road Services 1,255,000 00 0662 9851 Interfund Rev-Gov/Gov 3,089,973 00 . 0662 9951 Reimbursements-Govern ment/Government 277,768 00 ROAD MAINTENANCE-ROAD FUND(110800) 0672 9595 Miscellaneous Government Agencies 30,000 00 0672 9755 Miscellaneous Road Services 34,000 00 ROAD ADMINISTRATION-ROAD FUND(110800) 0676 9851 Interfund Rev-Goverment/Government 80,000 00 0676 9755 Miscellaneous Road Services 32,500 00 0676 9951 Reimbursements-Government/Government 71,001 00 TOTALS 3,522,702 001 1,709,896 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: ` Appropriate revenue for rebudgeted and revised 2006/07 budget BY: J" � A t wd a DATE PJ(O/Ut.0 projections for Road Construction ($1,625,305)and Road COuN ADMINISTRATOR. �� Maintenance($4,000)and Road Administration($183,501) BY: DAT ? " ` projects as estimated through 6/30/07. BOA D OF SUPERVISORS: AYES: SUPERVISORS UILKENIA, PIEPHO, GLOVER, AND GiOIA NOES: NONE VACANT: DISTRICT IN' �cOA Of ft ONd of SI N U / TITLE DATE 7- REVEN E A J. RA00 S�¢� JOURNAL NO. BY: DATE: DEC. 19/06