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Home My WebLink AboutMINUTES - 12192006 - C.131 TO: BOARD OF SUPERVISORS 5�: L �/''w CONTRA COSTA FROM: John Cullen x - 4 COUNTY County AdministratorY \ ~�o Y np �P couN`C� DATE: December 19, 2006 . I SUBJECT: YEAR-END REPORT FROM ADVISORY COUNCIL ON EQUAL EMPLOYMENT OPPORTUNITY SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ACCEPT the 2006 End of Year Report from the Equal Employment Opportunity Advisory Council regarding its activities, accomplishments, attendance/representation, training/certification and proposed work plan/objectives for 2007. BACKGROUND: Contra Costa County Board Resolution No. 2002/377, June 18, 2002, states that each board, commission or committee shall annually report to the Board of Supervisors on the second Tuesday in December. In accordance with this requirement, the 2006 Annual Report from the Equal Employment Opportunity Advisory Council is attached. CONTINUED ON ATTACHMENT: _ YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE ✓fir APPROVE OTHER SIGNATURE(S): ACTION OF BO D N. r2t 10 I 0 CO APPROVED AS RECOMMENDED �C OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE ^UNANIMOUS(ABSENT_ AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON MINUTES OF THE BOARD ABSENT:,,,, ABS IN: OF SUPERVISORS ON THE DATE SHOWN. �Q�Pc � Contact: Emma Kuevor(335-1045) CC: CAO ATTESTED T 1 0 Ce John Cullen,CLERK OF THE BOARD OF SUPERVISORS COUNTY ADMINISTRATOR BY DEPUTY Walter Stuhr Kofi Opong-Mensah Chairperson Education Business Representative Contra Costa County Representative Victor Geisler Mickey Williams Community Representative Management Representative Scott Hanson Community Representative Henry< Hen Rick Alcaraz Union Representative Donna Rayon-Terrell { Community Representative Nicole Rochin Union Representative Carlos Baltodano Management Gerald B.Williams Representative Disabled Gayle Walls Burns Advisory Council on Representative Union Representative Equal Employment Opportunity Emma Kuevor Affirmative Action Officer Staff Memorandum Date: December 19, 2006 To: Board of Supervisors From: Advisory Council on Equal Employment Opportunity Subject: End of Year Report for 2006 The following is the "End of Year" report from the Advisory Council on Equal Employment Opportunity: Advisory Body Name: Contra Costa County Advisory Council on Equal Employment Opportunity Body Meeting Time/Location: Fourth Friday of each month from 9:30 a.m. to 11:30 a.m. at the County Administration Building, 651 Pine Street, Room 101, Martinez, CA 94553. Chairperson: Walter Stuhr, Business Member Seat Staff: Emma Kuevor, Affirmative Action Officer Barbara Riviera, Management Analyst Nina Bodway, Secretary Reporting Period: December 2005 through November 2006 Activities: In compliance with the by-laws of the Advisory Council of Equal Employment Opportunity, the Council held monthly meetings at a regular time and place throughout the year. The following highlights the Advisory Council's activities throughout the year: ❖ Planned and hosted the 2006 "Business Opportunity Workshop" at Contra Costa Community College on September 19, 2006. ❖ Monitored compliance with the County's Small Business Enterprise (SBE)/Outreach and Disadvantaged Business Enterprise Programs (DBE). ❖ Recognized departments that consistently exceeded SBE and Outreach goals and advised departments that failed to meet the SBE and Outreach goals by inviting them to the Advisory Council meeting to discuss their SBE and Outreach Program. a:mcmo ❖ Invited representatives from "Tradewomen, Inc."to present and discuss the problems of women in the Skilled Craft Trades. ❖ Invited County department representatives to provide ongoing communication and education between the Advisory Council and departmental staff as follows: ■ John Cullen, County Administrator, Contra Costa County, regarding the County's budget; ■ Michael Lango, Director, General Services Department, regarding Skill Craft Workers; ■ Mike Hollingsworth, Assistant Director-Design, Public Works Department, regarding changes in the Disadvantaged Business Enterprise (DBE) Program to a DBE Race Neutral Program. ❖ Recruited and interviewed candidates to fill Advisory Council member vacancies. ❖ Reviewed a presentation regarding the County's Community Warning System. ❖ Voted on new Chair and Vice-Chair positions after the departure of Council member Jonothan Dumas. ❖ Reviewed job reductions and layoffs that occurred in the 2005-06 budget reduction process. ❖ Reviewed the Disabled Business Enterprise Program changes to the new DBE Race Neutral Program. ❖ Reviewed the minimum requirements for Firefighter Recruit and Firefighter Paramedic. Accomplishments: The Council achieved many of its desired goals as follows: ❖ Hosting the 2006 Business Opportunity Workshop. ❖ Attendance: A quorum was reached in eight (8) out of nine (9) meetings. ❖ Made recommendations and received approval to fill an Advisory Council vacancy. The new member brings a new perspective and expertise to the Advisory Council. ❖ Recommendations for Outreach tools to assist with recruitment of females into the skilled trades. ❖ Reviewed hiring procedures for Firefighting positions within the County Fire Department. ❖ Recognized "best" and "most improved" departments for meeting the Small Business Enterprise (SBE) and Outreach Program requirements. ❖ Reviewed, analyzed and discussed the Purchasing, Professional Services and Construction SBE and Outreach Program quarterly reports. ❖ Recommended reemphasizing to departments that they must document the reasons if they are not following the requirements of the Outreach Program. Attendance/Representation: Members of the Advisory Council represent diverse interests and racial and ethnic backgrounds as follows: males (7) and females (4); white (4), Hispanic (2) and African Americans (5). They represent the community, the disabled, education, businesses, management and unions. A quorum was achieved in eight (8) out of nine (9) meetings. Training/Certification: The Advisory Council continued to focus on conducting workshops and training sessions to further the Council's knowledge and expertise. ❖ Ensured all new members viewed the video on the Better Government Ordinance and Brown Act within three (3) months of their appointment date. Received presentations by the following departments: ■ County Administrator's Office regarding the budget; ■ General Services Department on the Skilled Craft Workers; and ■ Public Works Department regarding the DBE Race Neutral Program. a:memo C% �.y Proposed Work Plan/Objectives: The Advisory Council will continue to hold monthly meetings to conduct business in compliance with its by-laws. It is the Advisory Council's intent to maintain full membership and encourage all members to regularly attend meetings. The Advisory Council's work plan is to continue to review and analyze the Affirmative Action Annual Progress Reports and SBE and Outreach Program reports in order to present training sessions and discussions on a variety of topics that affect the County's Affirmative Action and SBE and Outreach Programs. It is the goal of the Advisory Council to continue to promote good communications with the Board of Supervisors, County Administrator, County departments, County Chambers of Commerce and community-based organizations to further its outreach efforts to businesses and communities. The following specific objectives represent individual Council members' input and are not representative of the Council as a single body: ❖ Conduct an annual "Business Opportunity Workshop" for companies that do business with the County, utilizing feedback from prior years' workshops to make adjustments to content, presentations, venue and time. Concentrate outreach efforts on Small Business Enterprises. Explore other tools (such as the creation of videos) to be used to "get the word out" regarding contract opportunities for general contractors, vendors and professional services providers. ❖ Monitor and advise the County in its outreach effort to attract and retain more females to the skilled trades. ❖ Monitor and advise the County in its outreach effort to attract and retain a more diverse work force within the County Fire Department. ❖ Monitor and advise the County regarding department recruitment and outreach efforts. Evaluate and recommend those departments that consistently meet and/or exceed employment and contracting goals and requirements. ❖ Continue to establish a collaborative effort with the Chambers of Commerce and other Community- based organizations located in Contra Costa County. Ensure a quorum for each meeting. a:memo