HomeMy WebLinkAboutMINUTES - 12122006 - C.83 I
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To: BOARD OF SUPERVISORS CONTRA
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FROM: MICHAEL J. LANGO. DIRECTOR OF GENERAL SERVICES COSTA
DATE: DECEMBER 12. 2006 :-- COUNTY
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SUBJECT: REQUEST TO PURCHASE ONE ADDITIONAL VEHICLE FOR
THE OFFICE OF THE SHERIFF-CORONER .
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SPECIFIC REQUEST_&OR RECOSIVEVDA.T'OV S"r s BACKGROLND AND-US-IFK CATION I
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent• or designee, to purchase one additional vehicle
for the Office of the Sheriff-Coroner.
FINANCIAL IMPACT
The Office of the Sheriff-Coroner is purchasing one additional vehicle for an estimated purchase cost
of $46,645. Federal Homeland Security Grant funds from 2005 will be used to purchase the vehicle.
BACKGROUND
The Office of the Sheriff-Coroner is the fiscal agent for Homeland Security Grants in the County. The '
Homeland Security grants support the County, fire districts, emergency medical services and other i
allied agencies in the purchase of equipment, training of personnel, and planning for emergency
responses. The Sheriff-Coroner's Office is purchasing one van equipped to transport multiple
decedents in a mass casualty incident. The vehicle will also be capable of towing the mass casualty
trailer.
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In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines." approval is requested for the purchase of the vehicle. This
request has been reviewed and approved by the County Administrator for consideration by the Board
of Supervisors.
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CCNT.NJED CN ATTACiF ENT: S SIGNATURE �Gr� o
__jfsECO•r r.1ENDATI•,ON OF COUNTY ACIJINIST2ATOR _RECOMMEV-DAT-OV O=EOARD C;;t hII-TEE I
_f__AP-ROVE OT-iER
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S'.GNATUREiS: LL �,, ,r _
AC-ION OF BO,-' D N ��G 3'-"J6G� /12� i �`�/6 APPROVED AS RECO:NIENCED OTHER
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NOTE OF SUPESV-SCRS -
unanimous(Absent )
Ayes: Noes:
Absent: Abstain
Vacant: District IV
MEDIA CONTACT:MICHAEL J.LANGO+.31. 71 CC_i
Oncinat:ng Dept. Gereral Sevices Deparn•ent
s Depar,ren: I HEREBY CERTIFY THAT THIS;S A TRUE
cc: Gere al Se:
_ _ AND CORRECT COPY OF AN ACTION-P•:{EN
Adr,n straton AND ENTERED ON THE M.iNUTES OF THE BOARD
Accocrting OF SUPERVISORS ON THE DATE SHOWN-
Fieet Services //ff G �J
Auditor-0 o^troller AT ESTED I/lii�i�/�'l��G 7���C -, "Z���O
O4f.ce of the Sh=dff Coroner JOdV CJL_EN-CLERK O'THE BOARD OF S::PERVISORS
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VEHICLE AND EQUIP?:,ENT REQUEST FORM �
(See !l!Jl uct!cn Sheet;
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Department : Office of the She if Date: 141 i'17.12006"
Authorized S:gnature: ?e Teiephene: 335-1512
Printed Name: George Lawrence
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1. Reason and justification for vehicle request: See attached memo. !
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2. Funding Source: (Budget information will be used to prepare Board Order): Homeland Security Grant I
Funds
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Is an appropriation adjustment needed? Yes I iNo I
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Fiscal Officer: Name: Todd McCown Telephone: 335-1553
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3. Description of vehicle or equipment requested If applicaNe. complete an accessories or—): Dodee i
Sprinter 2500 HC Van 140"
4. Is an alternative fuel vehicle acceptable? Yes ,,No
If no; reason clean air vehicle will not work: Limited fueling options and range.
I5. If replacement; :which vehicle or equipment is being replaced: Type: I
Vehicle:Equipment Number: Odometer.'Hours:
6. Reason purchase cannot;wait until next budget cycle: Grant purchase with requirement to expend I
funds by December 31. 2006 ,
7. CAO Release to GSD Fleet Management: J"'Yes ` No Date:
CAO Signature: I
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FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an additon_to_the_fleet? _Yes No !
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2. If vehicle.`equipment is for replacement. an inspection:'evaluation to be completed by Fleet Manager: �
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Date Inspected: i
Vehicle;Equipment: Make: Model: Year:
Condition of vehic e and`or equipment and life expectancy: !
Accumulated Depreciation: Estimated Savage Value: i
Estimated Cost of Requesi:
3. Fleet Manager Signature: 1! I �' �A' Date:
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Office of The Sheriff i
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Fleet Equipment Acquisition Replacement Request
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VEHICLE-BOATS-OTHER �
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1. DMSIO-: Coroner BY- Jon E. Cox TITLE: Captain
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A. Rec,L:es:: Purchase Dodge Sprinter 2500 HC Van 140" i
B. rte;.*icaticn: See attached memo
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I C. So1r:e and A-ncL:.t offur_c.Avsilaei-1:
Homeland Security Grant Funds FiY 2005
2. TECH-IC.3Z SER b7CES DIPTSIO\'
�.Fleet Coordinators Report
i;ECtir at.d Cost S34.109.00 Dodge Sprinter 2500 HC Van 140" j
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Rad_o I
(31')Laptop_Mhdeni
�4 E-tcr_;r_z Equirr._ent
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(5-1 OLher I
Sub-Total $34,109.00
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Total Fundin?Needed $34,109.00 Funding from Homeland Security Grant F,,'Y2005
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Recommendation; --Approval----
Bv: Fred Jones Titl. Fleet Coordinator Date: November 17; 2005
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Reviewed and Initialed - Commander �'� Captain
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3. _ D-111 ISTR4TIO��-FISC_ LOFFICER Reco=ended \otRecomment
Com- mens: j
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Bv: tle: Date: t I !^ o
4. L=IDERSH FF Disapproved �
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Simature: Date: f — 2y-06 j
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�F tCE= OF THE SHERIFF Warren E. Rupf l
_,C®ntra Costa County Sheriff
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George N1.Lawrence
LTndersheriff
_ -Field Operations Bureau
Coroner's Division
-1960 Muir Rd.
<Martinez,CA 94553-0039
(925)313-2850
Date: November 1T, 2006
To: Genera! Services artment, Purchasing Division
From: Captain Jon E ox, Coroner's Division Commander `
-Subject: Purchase of a 2006 Dodge Sprinter
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The Coroner's Division is in the process of requesting the purchase of a 2006 Dodge
Sprinter using Homeland Security Grant funding. This Multi-casualty transport vehicle
will be equipped with a "Double Deck System" manufactured by LINK Cargo
Management Products. This is a unique system that requires installation by the
manufacturer who is located in Sioux Center, Iowa. There is no cost for the installation
j at their location. There is a considerable cost for the manufacturer to do this installation
7 in California.
We have taken the liberty of obtaining four bids from Dodge Dealerships. three of which t
are in California and one in Omaha, Nebraska. We are requesting that this purchase
be made through the dealership in Nebraska due to the below listed reasons.
There are three ways we can accomplish the purchase of the vehicle and the
manufacturer's installation of the 'Double Deck System":
1. Purchase the vehicle through any dealership and then pay LINK to come to our
location to conduct the installation at a cost of$2,750 (see attachment#1).
2. Purchase the vehicle from a dealership in California, pay for transportation costs
of the vehicle to and from Iowa, with no charge by LINK for installation.
(Transportation costs would likely exceed $2,750)
3. Purchase the vehicle from the dealership in Omaha, Nebraska, at a cost less
than the bids in California. The dealership will transport the vehicle to LINK who
will do the installation at no cost. The dealership would then transport the vehicle
to Concord, California at a cost of$1:500.
Option 3 will result in a savings of$2,472. Please see attachment#2 for an explanation
Of costs.
1 This purchase is being accomplished through grant fundings that will be lost if the
purchase is not completed by December 31, 2006. if you have any questions, I can
be reached at (925) 383-4679.
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pFFICE OF THE SHERIFF warren E.Rupf
Contra Costa County Sheriff
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George ii.Lawrence
Undersheriff
Field Operations Bureau !
Coroner's Division r F I
I 1960 Muir Rd.
Martinez, CA 94553-0039 \ ter= I
(925)313-2850
l -mss
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Date: November 14, 2006 �
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To: Commander Scott Daly ield Operations Bureau
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From: Captain Jon E. C Coroner's Division
Subject: Justification for purchase of a Mass Casualty Vehicle
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I recently made a presentation to the Gang of 10 to request $45,000 to purchase a
Mass Casualty Vehicle with funding from the Homeland Security Grant Purchase
Authorization from Grant Year 2005.
The request was approved for $45,000 and assigned Project # 05-40. 1 am in the
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process of working with Todd McCown and Fred Jones to complete this purchase by I
the deadline of December 31, 2006. I
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The justification for this expenditure is as follows:
The Coroner's Division currently has two conventional cargo vans assigned to our fleet.
Both vehicles have high mileage. One vehicle is scheduled for replacement during this
budget--cycle. Each_vehicle can transport a maximum of two decedents. We are not
currently equipped to handle the transportation of multipledecedents in a mass casualty—-------
incident. A Dodge Sprinter van has a high ceiling, and with the installation of the I
appropriate equipment can accommodate four bodies. This vehicle is also powered by a
turbo-diesel motor that more capable of towing our mass casualty trailer. The purchase
of this vehicle and equipment will greatly enhance our ability to serve the Office of the I
Sheriff, and all agencies within Contra Costa County in any multiple-casualty incident.
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The estimated cost of the vehicle and equipment is approximately $45,000. Any
additional minor costs to this project could be funded through Org 0359; Account Code
2302, which is currently under-budget.
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This purchase must be completed before December 31, 2006, or the Grant Funding will
be returned to the Federal Government. I
cc by e-mail: Fred Jones
Todd McCown '
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