HomeMy WebLinkAboutMINUTES - 12122006 - C.82 TO BOARD OF SUPERVISORS '. CONTRA
FROM MICHAEL J. LANGO. DIRECTOR OF GENERAL SERVICES _ h-_�, COSTA
I
DATE DECEMBER 12, 2006 rs a COUNTY
SUBJECT: REQUEST TO PURCHASE FOUR ADDITIONAL VEHICLES FOR
THE OFFICE OF THE SHERIFF-CORONER
SPECIFIC REOUES-(S=CR RECOMMENDATION S'.&BACKGROUND AND JUST'FIC::--ON
I
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase four additional vehicles '
for the Office of the Sheriff-Coroner.
FINANCIAL IMPACT
The Office of the Sheriff-Coroner is purchasing four additional vehicles for an estimated purchase
cost of $218.259. Federal Homeland Security Grant funds from 2003 and 2004 will be used to
purchase the vehicles.
BACKGROUND
The Office of the Sheriff-Coroner is the fiscal agent for Homeland Security Grants in the County. The
Homeland Security grants support the County. fire districts. emergency medical services and other
allied agencies in the purchase of equipment, training of personnel. and planning for emergency
responses. The Sheriff-Coroner's Office is purchasing four pick-up trucks with utility bodies and
racks. Three of the vehicles will be used for multi-casualty incidents in connection with the EI Cerrito.
San Ramon Valley, and Richmond Fire Districts. The fourth truck will be used in the Sheriff's Search
and Rescue program. i
In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines." approval is requested for the purchase of the above-referenced
vehicles. This request has been reviewed and approved by the County Administrator for
consideration by the Board of Supervisors.
I
-1u ED gra ATT-Cr.t=_NT �rPs SIGNATURE:
_—.04rECOLIVEN2ATION OF COUNTY ADMIMSTRATOR _RECO.MMEN AT;O =BOA CCF,IF. SE -
/�:?PRG':'E OTHER
I
SIGNATURE'S!:
.;;TION O=BOA D.ccl.a�b��- ia, ►-'�(e APPROVED AS RECOMMENDED V OTHER
`•."OTE OF SUPERVISORS _
_Unanimous(Absent )
Ayes:-Noes:-
Absent
yes: Noes:Absent Abstain: I
Vacant: District IV _
RIEDIA CONTACT:1-ACHAEL J. LANGO 1313--1 C.O.;
Or'.a iatirc Dept.:Gereral Services Deoa.—meet
cc Gene-al Sery ces DeoartTeri HEREBY ECT THAT TH'S ISA-RUE
AND CORRECT CCPV OF AN AC-PON TAKEN
Adr^iristration AN,ENTERED ON THE MINUTES OF THE BOARD
Accoditing OF SUPERVISORS ON THE DATE SHOMW
Fleet Sery-ces
Auditor-Con-cile- AT-ESTED ������ la, 00"'g" i
OTce of the Sheriff C--rorer JOAN CULLEN-CLERK CF THE BOARD OF SUPERVISORS ,
AND COUNTY ADMMSTRATOR !
❑V DEPUTY
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VEHICLE AND EQUIPMENT REQUEST FORM �-;--- i
(Sea lnstructicn Sheat)
neoartment : Date. _ j7 _-
Authorized Signature: Te-phone:
�`�
Printed Nam.,: � /� % �/� ��� �V _
1. Reason and justification for vehicle request- "- 4-14-"G)
Ayl,/L T% oe)j<
2. Funding Source: (Budget information will be used to prepare Board Order):
fC th% .AtW ,:r�.C� --
Is an appropriation adjustment needed? ❑ Yes �iai No
Fiscal Officer: Name: Telephone: E"% 7
3. Description of vehicle or equipment requested (If applicable: complete an accessories form):
G SSU �i C/.:f-y/0 -/?-t-- L¢
f �
4. Is an alternative fuel vehicle acceptable? ❑ Yes ;No
If no, reason clean air vehicle will not work:
1
��. If replacement, which vehicle or equipment is being replaced: Type:
Vehic!e;Equipment Number: Odometer;Hours:
S. Reason urchase cannot wait until next budget cycle.- EN i
YDS 4e /7 X4 ' I
7. CAO Release to GSD .FtSet an menti Yes '❑ No Date: /d
CAO Signature:
I
FOR-GSD FLEET-MANAGEMENT'S-USE--------
1.
LEET-MANAGEMENT'S-USE - - - —1. is vehicle/equipment an addition to the fleet? ® Yes ❑ No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected:
Vehicle/Equipment: Make: Model: Year:
Condition of vehicle and/or equipment and life expectancy: I
Accumulated Depreciation: Estimated Salvage Value.:
It-G, Estimated Cost of Request: -4� 0,9S^'75^
3. Fleet Manager Signature: _ �< _ Data:
I - I
VEHICLE AND EQUIPMENT REQUEST FpR
(See Irstruct'.on Shee-t)
_ epartment : �-;'-E--�-P �`;— = - =-
3
uthorized Signature: Tel.,ph�,.e; 3 = _
Printed Name:
1. Reason and justification for vehicle request:
2. Funding Source: (Budget information will be used to prepare Board Order): �'�f � ���i
Is an appropriation adjustment needed? ❑ Yes No
Fiscal Officer: Name: ht)4 Sal
Telephone: r
3. Description of vehicle or equipment requested Of applicable, complete an accessories form):
4. Is an alternative fuel vehicle acceptable? ❑ Yes I No
If no, reason clean air vehicle will not work:
0- If replacement; which vehicle or equipment is being replaced: Type: iVIA {
Vehicle/Equipment Number: Odometer/Hours:
6. Reason purchase cannot wait until next budget cycle: 1/40
L�
/7-
7. CAO Release to GSD Fle t M menta Yes No Date:
CAO Signature:
- FOR GSD FLEET MANAGEMENT'S-USE— —
1. Is vehicle/equipment an addition to the fleet? JK Yes ❑ No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected:
Vehicle/Equipment: Make: Model: Year:
Condition of vehicle and/or equipment and life expectancy:
Accumulated Depreciation: Estimated Salvage Value:
Estimated Cost of Request: X44" 1
3. Fleet Manager Signature: Date: j U/--L4/to/.
VEHICLE AND EQUIPMENT REQUEST FORM =
(See IInstluction Shut)
Yr
Department : t f r --
D--
7uuthorized Signature: — / Te'ephone: -
Printed Name: /
5 ' ` J/�'l.� G9/1
1. Reason and�'ustification for vehicle request: C` Z sP,Cf -
:i<ijJv`
73
2. Funding Source: (Budget information will be used to prepare Board Order):
Is an appropriation adjustment needed? ❑ Yes �ia1 No
Fiscal Officer: Name: +! s�"� `" Telephone: S ^/ �r7
3. Description of vehicle or equipment requested (If applicable, complete an accessories form):
4. Is an alternative fuel vehicle acceptable? ❑ Yes `No
n
If no, reason clean air vehicle will not work:
1W If replacement, which vehicle or equipment is being replaced: Type: w/A
Vehicle/Equipment Number: Odometer/Hours:
6. Reason purchase cannot wait until next budget cycle: N
7. CAO Release to GSD an ment: es ' No Date: 71 /�Ig
CAO Signature: r
FOR GSD-FLEET-MANAGEMENT'S-USE-----------------
1.
SD"FLEET-MANAGEMENT'S USE— — - ---- --
1. Is vehicle/equipment an addition to the fleet? ❑ Yes ❑ No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected:
Vehicle/Equipment: Make: Model: Year:
Condition of vehicle and/or equipment and life expectancy:
Accumulated Depreciation: Estimated Salvage Value:
Estimated Cost of Request: 54 J. O!Jf5 .. 7—�_
3. Fleet Manager Signature: �" by_ek„ Date: 1c;Jo6
-.,: `n--`_'--