HomeMy WebLinkAboutMINUTES - 12122006 - C.45 d
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TO: BOARD OF SUPERVISORS I�E....
_ CONTRA
y _
FROM: Lori Gentles. Assistant County Administrator- COSTA I
Director of Human Resources _�,;_
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COUNTY
DATE: December 12. 2006
SUBJECT: P300 #20181 C
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SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION: j
Adopt Position Adjustment Resolution Number 20181 to ESTABLISH the classification series of
Administrative Assistant I -ECCFPD (Represented) and Administrative Assistant II -ECCFPD
(Represented), ADD one full-time Administrative Assistant I —ECCFPD position(Represented),
CANCEL one Secretary-ECCFPD position (Represented). RECLASSIFY one Secretary — ECCFPD
position # 5974 and the incumbent to Administrative Assistant II — ECCFPD(Represented), and i
ABANDON the classification of Secretary — ECCFPD(Represented).
FISCAL IMPACT:
There is a cost savings associated with this action.
BACKGROUND:
At the request of the department, staff conducted a job audit on the clerical positions at East Contra
Costa Fire District and found that their current classifications are not reflective of their duties. A new
classification of Administrative Assistant would better reflect the duties and responsibilities necessary I
to perform their daily office/clerical tasks. This new series recognizes the specialized job duties
concerning the clerical needs of East Contra Costa Fire Protection District. i
This class series is being established at this time because a position has been vacated and the i
Department intends to fill the position using the corrected classification. i
Duties for the Administrative Assistant I — ECCFPD would include operating computer equipment and
software to input and maintain data and information into various database programs, prepares,
processes, maintains and checks payroll, answers payroll questions relative to employee benefits
and payroll deduction, prepares. distributes and maintains recruitment data and correspondence, and I
answers and routes incoming phone calls and takes and relays messages. Duties for the
Administrative Assistant II — ECCFPD would include the previously stated duties as well as assisting I
Chief Officers in special projects and providing lead direction to the Administrative Assistant I — i
ECCFPD.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to establish the Administrative Assistant Series will result in a decrease of efficiency I
concerning the daily clerical work of ECCFPD.
CONTINUED ON ATTACHMENT: _AYES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE I
_APPROVE _OTHER i
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SIGNATUREIS : �
ACTION OF B06R ON gz�JAL A APPROVED AS RECOMMENDED OTHER
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✓\Unanimous(Absent )
Ayes: Noes: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
Absent: Abstain: ) COPY OF AN ACTION TAKEN AND ENTERED ON THE
Vacant: District IV MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
=- — — -- .IN: SHOWN. I
Ona-Dept Human Resources Department ATTESTED•
cc Courty Administrator �1 1/1 ��q OHN CULLEN.CLERK OF BOARD OF
(( /" UPERVISORS AND COUNTY ADMINISTRATOR
BY -� DEPUTY I
M382 I1 C1 88 1
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p wV Q 5 200-9 _QOLTION ADJUSTMENT REQUEST 'd O. 2=c� .
'OFFICE OF tt '1, \. �.iE //-�"�
COUNTY ADMINIS T RATOri I
_ DeF,a=l:lent No. .
a Last Contra Costa Fi'D d . 70,60 060
3u oe:
U-:±No. 0-y I4 o. Agen_—No
i� tiOn r�e��es`ed Fs tahl=sh the classification of Adr::inistrati�-e assistant I-ECat salary I
1 el ? -' (52,577.98-S3,198-61) & Ad€:inistrative Assistant II-ECCFPD at salary level
coRi--�1. tel'
3 c1-1io3 (c3 346.63-$4 2 3.97) P _ - ci� r. Dece-ber 1 2006
7ieI "..a Que ti a. +�7..: ed: Yes L-: No E: +• Coat :$ :�i1L cele.+.:-t.:lei.J bu-Me.. Yes ❑ N15 _
V ZSS�1:..-.���: �.....S L.Jn.I...:rC GL...�.r l.. J .7 J -
Total One IME JS S InO:rSa!a ") 2SSO I tea WjLa -e `_: C i
ESiITa ed iOta! CJSt Sd'USt.% -`• (Salary f Jei Ie'::S. O"le`:T'.^ C7 2'
�.. ;
otal arl�l�al COSI J Ne'County l.�S; J .--
otal this FY S N.C.C.this FY S Ln
SOURCE OF FUNDING TO OFFSET ADJUST ENT Cost Savings - Non General Fun r = �
Departmet must 171aat- necessary adjcstment and subma b DtiO. /e_
Use acrid:doral sheet for fu'he.exp:anatlonS or cG,mme-.ifs.
or) Depefrtment Head
REVI WED BY CAO AND RELEAS=D TO HUMAN RESOURCE ..EP '.RTt`-NT
Deputy Co' Ad. lir.istrator 5ate i
HUMAN RESOURCES DEPrAR NIEN T RECCAU.4END:;TIONS GATE 1I_—Z-T T,L'
ESTABLISH the classification series of Administrative Assistant I -ECCFPD (8FC2) at salary level
3RH-0750 (Represented) and Administrative Assistant II -ECCFPD (8FC3) at salary level 3R2-1163
(Represented); ADD one (1) full-time Administrative Assistant I -ECCFPD (8FC2) position
(Represented); CANCEL one (1) Secretary-ECCFPD (8FC1) position #11939 (Represented);
RECLASSIFY one (1) Secretary - ECCFPD (8FC1) position # 5974 to Administrative Assistant II -
ECCFPD (8FC3) (Represented); and ABANDON the classification of Secretary - ECCFPD (8FC1)
(Represented).
,rlenj Rsszk.-aoo-ti"; s`.=_'fish oy
13SIJC:^.-a a"z resp'.::LDrs aI.J�Jr^:;!asses[C;tha Bas:z`CX.e. se'a-:ssle7L::e-
c ective: El Day following Board Action_
i 1 C(_g (Date)
(for) Di-ecto.of Hun ar Resources
COUNT Y ADM,INIS T RATOR RECO1,01MENDATION DATE O7 D�,
El Approve Recommendation of Direc`.or of Hu: lan Resources 4t I
❑ DISa?prove ReCO.ilmendatlon of Director;,f HJ, ,an Resou.ces
❑ Other:
kmr) County�Inistrator '
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BOARD OF SUPERVISORS ACTION: John :C, ea 1, Cie-k of the Bond of SupeR•isors
Adjustmejnt APPROVED!o DISAPPROVED ❑ and Coun y Add-ministpator !
DATE BY
? RO`.'AL OF THIS ADJUSTI;4CNT CONST!-L`T S A PERSOi�N=L 'SALARY RESOLUTION Ah7CNDP�iENT -
POSIT IJN AD,;UjTVENT ACTION TO Z�=" CO'_i?Lc'ED SY H1, ° 1A.v RESOURCES D=?A?'ti=N• =0__0:A."6IdG 30-:RD ACT ION i
.A%4'ISt dass(es)!'pos:f.Dn S)as fol:C.-S:
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