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Home My WebLink AboutMINUTES - 11152005 - C72-C76 M. Contra dZ To: BOARD OF SUPERVISORS 40 Costa FROM: John Cullen,Direc "e �� - :�� Count Employment and Services Department �STA�COUlj'� y DATE: November 1,2005 SUBJECT: Family and Children's Trust Committee Recommendation to Amend the Contract with Private Nursery School Association dba Professional Association of Childcare Education(PACE). SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTIONA0 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,to EXECUTE an amended contract(#21-254-3)with Private Nursery School Association dba Professional Association of Childcare Education(PACE)to increase the total contract payment limit up to $45,000 from$116,450 to $161,11,450 for additional low income infant care subsidies with no change in the term of September 1, 2005 through June 30, 2006. F11SANCIAL IMPACT: $161,450 Childcare Affordability Funds, 100% County CH11.Dj&FN9S IMPACT STATEMENT0& The contract supports three of the five community outcomes, (3) "Families that are Economically Self Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and, (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families"by providing childcare subsidies to for infants of low income working parents. BACKGROUND : In June 2004, the Board approved a recommendation by the Family and Children's Trust Committee(FACT)to support five (5)programs with Child Care Affordability funds for FY 2004-2005 with the possibility of an additional year of support pending availability of funds, adherence to all contract specifications and achievement of stated outcomes. In June 2005, the Board approved the second year of funding for these contractors. Subsequent to that approval, the YMCA of the East Bay, one of the contractors,received a state Department of Education grant to provide child care services to the same population and no longer in need of the Child Care Affordability funding for FY 2005-2006. Following a review of the remaining contractors' status,FACT recommends that the $45,000 previously awarded to the YMCA be re-allocated to PACE in support of the provision of additional childcare subsidies for infants of low income working parents. The PACE program has a waiting list for infant child care and is in the best position to use these funds efficiently and effectively to address a high unmet nee for child care in the county. CONTINUED ON ATTACHMENT: YES SIGNATURE: t/f�ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE =PROVE OTHER SIGNATURE(S): ACTION OF B AR ON hl � �"�n f APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT � AND CORRECT COPY OF AN ACTION TAKEN YES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR ... .... Contact: `. �",� � cc: EHSD CONTRACTS UNIT(EB) COUNTY ADMINISTRATOR BY �'"'`l� � !` �_ �-�� ,DEPUTY AUDITOR-CONTROLLER CONTRACTOR •�= 1� �-=��• Contra To: BOARD OF SUPERVISORSpop J too '.• --- - : :4 :;; Costa FROM: John Cullen, Dire t `�- .� Employment and Services Department ��Sr9�COU� County DATE: October 31,2005 SUBJECT: Amended contract with IKON Office Solutions,Inc., for the Case Stored Text Automated Retrieval Project(CaseSTAR), SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION RECOMMENDED Af:TILAIJ: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,to EXECUTE an amended contract with IKON Office Solutions,Inc. (IKON),to INCREASE the contract payment limit by $875,200 from $1,300,000 to $2,175,200 and EXTEND the contract from March 31, 2006 through March 3 1, 2007 for the continued Case Stored Text Automated Retrieval Project(CaseSTAR). (#21-349-1) FINANCIAL IMPACT:, $2,175,200 100%Administrative Overhead, 20% County, 40% State, 40%Federal BACKGROUND: EHSD requires a process to automate the existing paper case records to support business process changes to maximize staff resources and improve client services. Prior to the installation of CaseSTAR, individual caseworkers provided service to specific assigned caseloads,which varied in number depending upon the client programs enrollment. Caseloads were as high as 45 0 case records with 100-15 0 document pages per case. The manual process for retrieval and update of case file information was labor intensive. Each employee was responsible for individual case records from start to finish. Records were initiated when a client utilized the walk-in process to schedule appointments in District offices or make contact by phone to a specific person or a specific program work group, such as,Medical Intake Unit. EHSD implemented a group of consolidated Client Service Centers for each of the major social services programs, such as, Medical,Food Stamps, and California Work Opportunity and Responsibility to Kids (CalWORKS). The goal of the operating system is to provide access to client case records by all caseworkers in the Client Service Centers. The implementation of the automated case pooling system provides the framework for EHSD to move ahead with the Client Call Centers. The cost of the automated case management and imaging system will be recovered through the increase in staff efficiency and the reduction in costs currently associated with record maintenance and service delivery. The increase in the total contract payment limit is for expanded design and implementation services identified during the initial project implementation. The identified project expansion requires contract rm extension for the ongoing project design implementation of automated systems. CONTINUED ON ATTACHMENT: YES SIGNATURE: _ Loi�ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ...�PROVE OTHER AP- SIGNATURES ACTION OF B ON /� I �r-� APPROVED AS RECOMMENDED�� OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN NAYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED J � oc,,, 1111L.' JOHN SWEETEN,CLERK OF THE BO OF SUPERVISORS AND COUNTY ADMINI TRATOR Contact: DON CRUZE,3-1582 cc: DAVID CORRAL,EHSD IT EHSD(CONTRACTS UNIT)-EB COUNTY ADMINISTRATOR BY C DEPUTY AUDITOR-CONTROLLER CONTRACTOR ��"-��-�-=`• Contra To: BOARD OF SUPERVISORS Costa FROM: John Cullen,Director Employment and Human Services D t �'�s:.____ - •� Count�/ f rA coori'f't J DATE: October 14,2005 SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director,, or designee, to EXECUTE the contract with the National Council on Crime and Delinquency with a payment limit not to exceed$67,500 for SafeMeasures quality assurance reporting service during the period January 13, 2006 through January 12, 2008. (#21-199-1) SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND NSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE the contract with the National Council on Crime and Delinquency with a payment limit not to exceed$67,500 for SafeMeasures quality assurance reporting service during the period January 13, 2006 through January 12, 2008. EINANCIAL IMPACT: $67,500 Administrative Overhead Costs: 20% County($13,500); 40% State($27,000); 40%Federal ($27,000). BACKGROUND: SafeMeasures is a quality assurance reporting service developed by the Children's Research Center!, a division of the National Council on Crime and Delinquency. SafeMeasures develops and produces bi-weekly reports from data collected and analyzed from the County's California Works Information Network(CalWIN) and links this data to key federal, state, and local performance standards and outcome measures. SafeMeasures analyzes and displays data from all program areas including Referrals and Investigations, In-Home(Child Protective Services) and Out-of-Home(Foster Care) services thereby providing agencies information necessary to track compliance with federal and state standards and to identify out-of-compliance cases for corrective action. Currently, twelve counties are using this specialized product. Additionally, SafeMeasures is the product used by the State for auditing purposes. CONTINUED ON ATTACHMENT: YES SIGNATURE: +_�COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �PPROVE OTHER SIGNATURES ACTION OF B ON /` / ✓ APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE XUNANIMOUS(ABSENT �N AND CORRECT COPY OF AN ACTION TAKEN Ay ES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED I /'In V 1 l J ),000nj JOHN SWEETEN,CLERK OF THE B ARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: DON CRUZE—3-1582 DANNA FABELLA 3-1583 EHSD(CONTRACTS UNIT)—TM COUNTY ADMINISTRATOR BY '�`�- ,nEruTY AUDITOR-CONTROLLER PAM WILSON 3-1512 CONTRACTOR C.75 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on November 151 2005, by the following vote: AYES: Supervisors Gioia, Uilkema, Piepho, DeSaulnier and Glover ABSENT: None ABSTAIN: None SUBJ: RELISTED TO December 6. 2005 to APPROVE and AUTHORIZE the General Services Director, or designee, to execute a contract amendment with Shah Kawasaki Architects to increase the payment limit by $25,500 to a new payment limit of$527,950 for additional architectural services for the new building addition at 255 Glacier Drive, Martinez, for the Public Works Department. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. Attested: November 15,2005 John Sweeten,Clerk of the Board Of Supervisors and County Administrator I r By. Deputy Clerk attenaing severai wummy bubtiiulm w1u, %...#VU11Ly OLCA11- CONTINUED ON ATTACHMENT: YES E: 4V M" RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO MITTEE OTHER 4-00#�XPPROVE SIGNATURE(S)*. ACTION OF BOA D APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS File:250-9517/A.1.1 SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR THE NEW BUILDING ADDITION AT 255 GLACIER DRIVE,MARTINEZ FOR THE PUBLIC WORKS DEPARTMENT (WH261B) 1. Effective Date and Parties: Effective November 15,2005, Shah Kawasaki Architects(herein called"Consultant'),a California Corporation,and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows: 2. Purpose: On July 12, 2005, the parties entered into a contract entitled "Consulting Services Agreement,"referred to as the "Agreement," which covers building expansion of the Public Works Department,255 Glacier Drive,Martinez. The Agreement has previously been amended as follows: First Amendment dated October 11, 2005 The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly. 3. Amendments to Aereement: A. In the Agreement,Section 1(c),change the Payment Limit from$502,450 to$5271950,an increase of$25,500a This change shall apply to charges from and after October 13,20058 B. In accordance with Section 14 of the Agreement provide the following: In accordance with the proposal dated October 13,2005,provide additional services requested by the client department,including coordination and design time required to redo the first half of the schematic design phase due to changing to a one-story scheme. This includes investigating multiple single-story design alternatives, documenting two alternatives for presentation and discussion, and attending working sessions with the County. 4. Effect: Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect. 5. Signature: These signatures attest the parties'agreement hereto: PUBLIC AGENCY CONSULTANT By: Date: Type of business: Michael J.Lango (Designate type—corporation,sole proprietorship,partnership, Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.) If corporation,state of incorporation: By: Title: (Designate official capacity in the business) By: Title: (Designate official capacity in the business) Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public. .................................................................................................................................................................................................. APPROVALS/ACKNOWLEDGMENT APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By: � By: Designee Deputy APPROVED:COUNTY ADMINISTRATOR By: Designee CERTIFICATE OF ACKNOWLEDGMENT State of California ) ss County of On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. WITNESS my hand and official seal. Dated: [Notary's Seal] Notary Public RK:tb H:\2005\2500517\05L017053arev.doc Page 1 of 1 Jane Pennington To: Lena O'Neal/COl3/CCC@CCC 11/22/2005 02:33 PIVI CC' Subject.- Draft I I of 11/15/05 Agenda Hi Lena J Regarding this forwarded message, can you please send item C.75 from the 11/15 meeting to GS s specified below? Forwarded by Jane Pennington/COB/CCC on 11/22/2005 02:34 PIVI----- Julie Enea To: Jane Penn ington/COl3/CCC@CCC 11/22/2005 02:19 PIVI cc: Subject: Draft II of 11/15/05 Agenda Jane, I believe the Clerk has the originals for this item. Would you please return them to GSD? You'll probably need to keep a copy for the 11/15 record. Julie Forwarded by Julie Enea/CAO/CCC on 11/22/2005 02:20 PIVI----- Jason Crapo To: Julie Enea/CAO/CCC@CCC 11/22/2005 01:34 PIVI cc: Subject: Draft II of 11/15/05 Agenda Julie, Please return items GSP.1 to GSD, attention Rob Lim. Supervisor Uilkema wants to hear a report at the Capital Facilities Committee on this before it comes to the Board. Thanks. Jason Forwarded by Jason Crapo/CAO/CCC on 11/22/2005 01:34 PIVI----- Patty Molloy To: cc: (bcc:Jason Crapo/CAO/CCC) 11/08/2005 04:32 PIVI Subject: Draft I I of 11/15/05 Agenda 111505 Draft I l.pdf Jane Pennington Clerk of the Board of Supervisors TO: BOARD OF SUPERVISORS oow 7&lep FROM: William Walker,M.D.,Health Services Director _�;�.� Contra By: Jacqueline Pigg, Contracts Administrator ' --� Costa DATE: November 2, Zoos County SUBJECT: Approval of Contract#23-335-2 with Joy Young Stephenson (dba Law Offices of Stephenson,Acquisto&Colman) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Pat Godley) to execute on behalf of the County, Contract #23-335-2 with Joy Young Stephenson (dba Law Offices of Stephenson, Acquisto & Colman), a Sole Proprietor, in an amount not to exceed $50,000,to provide consultation and technical assistance to the Department with regard Medi-Cal Tar (Treatment Authorization Request) and Billing Appeals, for the period from September 1,, 2005 through August 31,20060 FISCAL IMPACT: This Contract is included in the Department's Enterprise I Budget. The Contractor is paid based on contingency fees NOT TO EXEED$50,000 from amounts actually recovered by Contractor. BACKGROUND/REASON(S)FOR RECOMMENDATION(S): On January 4, 2005, the Board of Supervisors approved Contract #23-335-1 with Joy Young Stephenson(dba Law Offices of Stephenson,Acquisto&Colman)for the period from September 1, 2004 through August 31, 2005, for the provision of technical assistance regarding recovery services of, and litigation of accounts referred by County, including consultation to the Department with regard to Medi-Cal billing and appeal of denied claims, including denied days, follow-up, and file appeals. Approval of Contract #23-335-2 will allow the Contractor to continue providing services through August 31,2006. CONTINUED ATT HMENT' YES SIGNATURE: � r ./ R COMMENDATION OF COUNTY ADMINISTRATOR R MME ATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD O APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT 2 AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED 0 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: pat Godley 957-5410 CC: Health Services Dept. (Contracts) Auditor-Controller Risk Management BY � .� DEPUTY Contractor