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Home My WebLink AboutMINUTES - 11152005 - C101 TO: BOARD OF SUPERVISORS it f -. . CONTRA FROM: _ MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES _ `i COSTA DATE: NOVEMBER 15, 2005 COUNTY SUBJECT: REQUEST TO PURCHASE ONE REPLACEMENT VEHICLE FOR THE OFFICE OF THE SHERIFF-CORONER / SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase one replacement vehicle for the Office of the Sheriff-Coroner's Marine Patrol Unit. FINANCIAL IMPACT The Office of the Sheriff-Coroner is purchasing one vehicle for approximately $32,400, which will be funded with accumulated depreciation ($21,940), estimated salvage ($1,300) and funds transferred from the Sheriff's Department ($9,160). BACKGROUND The Marine Services Unit is replacing an eight-year old Ford F-250 truck used to tow patrol vessels up to 10,000 pounds as well as derelict vessels"up to 5,000 pounds. The derelict vessel trailer is utilized to remove hazards within waterways without the need for professional salvage companies. The derelict vessel trailer weighs 5,000 pounds and is capable of towing:loads'up to 15,000 pounds. The largest vessel in the fleet is 10,500 pounds. The new replacement vehicle, a Ford F-350 truck, is capable of towing the large vessel and derelict vessels with weights approaching the capacity of the derelict vessel trailer. The Office of the Sheriff-Coroner estimates an annual savings of $50,000 by not using contract salvage companies. The vehicle is not on the Master List for Vehicle Replacement in FY 2005-06. Therefore, in accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of this vehicle. Based on a review of the need for the new vehicle'and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and approved by the County Administrator for consideration by theard of Supervisors. CONTINUED ON ATTACHMENT: i- YES SIGN �a�ECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE L—OOROVE OTHER SIGGNATURES: t ACTION OF BOA /q7 Ct✓'""� APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES:' NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Fleet'Management Division • /' �, -, Auditor-Controller(vl8 F/M), ATTESTED Sheriff-Coroner(via F/M) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COU TY ADMINISTRATOR BY DEPUTY G:Vldmin\VehicieReplacementBoardOrders\SheriffDept\SearchRescue\BO MarineSvs Purch'oneVehicleNovl52005.doc FM:MAK Page 1 of 1 M382(10/88) -- OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUIS1TION I REPLACEMENT REQUEST 34"&s-ZQATs aTR T. :: DIYISIDN.• Marine Services BY: Jon Cox TITLE: Captain A. Request: Purchase new Ford F-350 to rMllace'yehicle#6143 B. Justification: See attached memo C. Source and Amount of Funds Available: Depreciation. Salvage and Org. 2507' 2. TECHNICAL SERVICES DIMON A. Fleet Coordination Reit (1) Estimated Cost $32396:01 2006 Ford F-350 (2) Radio _$0,00 use existing , (3) Laptop/Modem $0.00 (4) Emergency Equip- $0.00 use exist ng (5) other $0.00 Bulb-Toted $31396.01 (6)-insumnee Recovery $0.00 (7) CreditDepreciation -$21,940.00f (8) Credit-Salvage 41,300.00 Total Funding Needed $9,156.01. Full dine from Ore. 2507 Recommendation: Approval Ey: Sean Favell Title: Lieutenant na temher 2005 ... Reviewed and Initialed-CommanderCaptain 3. AD HNISTRATION—FISCAL OFFICER Recommend Not Recommended /A/ Comments: By' Title; Date; .. 4. UNDERSII' FF _Approved Disapproved Signature: Date: -�t✓ VEHICLE AND EQUIPMENT REQUEST FORM (See instruction Sheet) Department : Office of the4eriff Date: 9/20/2005 Authorized Signature: Telephone: 335-1512 Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: Current vehicle has insufficient tow capacity for Patrol Boat trailer. 2. Funding Source: (Budget information will be used to prepare Board Order): Depreciation and Org# 2507 Is an appropriation adjustment needed? Yes F No Fiscal Officer: Name: Wanda Quever Telephone:335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): New Ford'F 350>Pick-Up 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range 5. If replacement, which vehicle or equipment is being replaced': Type: Ford-F-250 Pick-Up Vehicle/Equipment Number: 6143 Odometer/Hours: 68872 6. Reason purchase cannot wait until next budget cycle: Critical nature of the Marine Patrol mission requires immediate replacement.. 7. CAO Release to GSD Fleet Managem ,Yes No Date: CAO Signature: y FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: t Vehicle/Equipment: Make:L10 Model: /-_-250 Year: 1217 Condition of vehicle and/or equipment and life expectancy: v e/#.(L,6 ` s ?oR jv,4r1_z ;�WL Accumulated Depreciation 2 t� Estimated Salvage Value:"/,3'c c Estimated Cost of Request': 2 c 3. Fleet Manager Signature: C:\Documents and Settings\sfawe\My DocumentsTleet Services\Misc\Acquisitions\Civil deet Acquisition Form.doc 12/12/01 OFFICE OF THE SH RMF ,�"��' WARREN E.RUPF SHERIFFcoatra costa county . E ANFNMarine Services Unit UN7ERSHEREF 70 Lauritzen Lane Oakley,California 94561 may' {925}427-8507 To: Lieutenant D. Sullivan From: Sergeant W. Duke''` Date. 08-18-05 Subjects Marine Patrol Vehicle Proposal; Badaround: The Marine Services Unit employs a Ford F-250 truckto tow the heaviest patrol vessels in the fleet as well as a derelict Gressel trailer. The F-250 truck is capable of towing 10,000 lbs. The'derelict vessel trailer is utilized to remove navigational and environmental hazards within our waterways without the need for costly professional salvage'companies. The Marine Services Unit conducts abandoned/derelict vessel abatement operations using state Abandoned Watercraft Abatement Fund(A.W.A.F.) grants. Problem: The F-250 truck cannot safely tow patrol vessel#8423, the largest vessel in the fleet. Patrol Vessel#8423 weighs approximately 10,500 lbs. (including trailer). The F-250 truck cannot tow derelict vessels over 5,000 lbs. The derelict vessel trailer weighs 5,000 lbs.and is capable of towing loads not to exceed 15,000 lbs. Derelict vessels often exceed the towing capacity of the truck, therefore a professional salvage company is required to remove the vessels at a cost of approximately$200.00 per Riot. Solution: The Marine Services Unit needs a truck capable of towing both patrol vessel#8423 and derelict vessels with weights approaching the capacity of the derelict vessel;trailer. A Ford F-350 truck is capable of towing 16,000 lbs. This truck exceeds our needs by 1,000 lbs. and would allow personnel to safely tow patrol vessel#8423 and remove derelict vessels from our waterways. Attached is a specification memo from Deputy Gardner for a Ford F-350 truck and the required'equipment necessary for towing operations. Attached are three bids'from'area dealers for the specified truck. Summary During the 2003 Abandoned Watercraft Abatement Fund grant,cycle the Marine Services Unit removed 14 derelict vessels averaging 18 feet in length without the assistance of the contract salvage company at a cost savings of approximately$50,000.00(estimate based upon the contract salvage company removal cast of $200.00 per foot,per vessel). The derelict vessels were not weighed,however it reasonable to assume many of the vessels exceeded the towing capacity of the F•250 truck. The proposed F-350 truck will provide the Marine Services Unit with the following capabilities: 1). Safely tow patrol vessel#8423 2.) Double the current towing capacity for derelict vessels 3.) Remove derelict vessels without the significant cost of professional salvage company 4`.) allow A.W.A.F. grant fiords to be utilized for larger derelict vessel/marine hazzard abatement Rx Date/Time 19-SEP-2005(MON) 11 : 34 415 255 1962 Sep 19 05 11 : 04a ar►d C Fleet P. OO1 +�15 255 1862 p, 2 19-SEP-2Ofl5{ tIN1 tt: 13 G5O F`acrl:ties Maintenance (FRK)925 313 7088 F Ofl11t)OZ Contra General Services Departroent C)Sfc deet Management Olvision County Waterbird Way Malt non Cb.94553 925.313.707+4 Fox 925-313-7088 FAX"TRANSMt7' AL SHEET Date: -Sct,scn„hrr 19.?tags To: rt-unk 01110tti FAX Number: (425) 255-2352 Subject: Total Number of Pages Including Cover: 2 From: Fr1k+ -: FAX Number: 925313-7088 Comments: 12 Y /Time 19-'SEP-200500N) € 1;34 415 255 1962 P, 002,:,,, . 19 05 1 1 r,04a and C Fleet 415 255 1962 � 2 CNGP530 VEHICLE ORDER CONFIRMATION 09/19/05 14:41:24 } Dealer: F72701 2006 'F—SERIES SD Page: l of 2 Order No 9000Priority: K3 Ord FIN: QA293 Order Type: 5b Price Level: 625 Ord Code: 620A Cust/Flt Name: CUN-I'KA COSTA PO Nwgber: RETAIL. DLR INV RETAIL DLR INV W3.3 F350' 4X4 CREW/C $30980 $28277.00 903 PWR EQUIP GROUP $705 ; $613.00 172. WHEEL8ASE JOB #1 BUILD 21 OXFORD WHITE C(: CAL. BOARD FEES NC NC K CLTH/VINYL BNCE€ TRLR TOW DEL CR '(155) (129.00) L MEDIUM FLIId'1'. CAMPER/SNPI, DST. (60) (50. 00) 620A' PRIG EQUIP PKG FRT LIC BRACKET NC NC AL :TRIM 18L CAB STEPS 374 307.00 552 .PASSNGR AIRBAG NC NC 130110# GVWR PKG` $87 AM/FM STER/CLK NC NC 99P 6.0L V8 DIESEL 4750 .-3943.00 TOTAL BASE AND OPTIONS '42390 . 35767.95 44B' 6—SPD AUTOILATIC. 1490 1237.00 "TOTAL 42390 35767.95 TBM LT245 BSW AT 17 125 104.00 *THIS IS NOT ANINVOICE* 17F' 'XL DECOR PKG 115 95.00; 69R _AFRO HEADLAMPS MORE ORDER INFO NEXT MAGE 763' CHROME RR BIIR€R F8 09/19/2005 14:09 9254495814 LAZAR PAGE01/02 Livermore Auto Group Fu rd*LWtolu*Mercy ry*Chrysler*Jeep f' PRICE QUOTE asi�sras TO: SGT WILL DUKE CONTRA COSTA COUNTY SaMFPS DEPT FROM: BILL LAZA-R Fleet Sales Manager 925-456-1257 925-449-5814 (Fax) SUBJECT: 2006 F-350 CREWCAB KONG EEO 4X4 DUAL,REAR WBEEL XL W/ TOW BOSS M.S.R.P $ 42,265.00 GOV'T.PRTCE $ 317658.75 . SALES TAS' 2,611.85 DMV EXEMPT TOTAL $ 34,270.60 MUST BE A FACTORY ORDER SEE ATTACHED SPECS. — APPROX. DELIVERY TIME 4 TO 7 WEEKS 2266 Fatty Hawk Rd., Livermore, Ca. 94551 * 925-294-7700 i8J1112605 13:54 9256345932 BILL BRANDT FORD INC PACE 01` 8100 Bre Mod Bhvd 8=twwd,CA94513, Flus:(M)634-3551' Fez:(923)6345932 P31jwCfi,aCertified Res:(923 634-0366 Call.(92 519--W3 Jim Brandt l-AM576-35SI CNGP5`34 vice President wwwbillb=d*rt c= 08/11/05 17: 45: 17 Dealer: P72503 2006 F-SERIES SD Page: '1 of 3 Order No: 1234 Priority: J3 Ord FIN: QA293 Order Type: 5B Price' Level: 625' Ord PEP: 620A Cust/Flt Name: CONTRA COST PO Number: RETAIL RETAIL W33 E350 4X4 " CREW/C $'30980 943 PW'R EQUIP GROUP $705 172" WHEELBASE JOB #1 'BUIL'D Z1 OXFORD WHITE ;CC CAL. BOARD FEES NC K CLTH/VINYL BNCH TRLR TOW DEL CR ( 155 ). E MEDIUM FLINT CAMPER/SNP[: DST. ( 60) ,20A PREFEQUIP PKG FRT LIC BRACl k-T NC . XL 'BRIM 188 CAB ";"{'EFF ',, - .. 370 552 PASSNGR AIRBAG NC 86R TRLR HITCH RCVV $210 587 AM/FM STER/CLX NC 91T TOWCOMMAWD SYS 450 99P 6. OL V8 DIESEL 4 750 54K .'FELE TT MSR--PWR 448 5--SPD AUTOMATIC 149''0 52B . BRAKE CONTROLLR TBM LT245 BSW AT 17 ] 215 SP DLR ACCT ADJ 17F XL DECOR PKG 11S SP FLT ACCT C>2 59R ArRO HEADLAMP.; 23 U. S. GAL GAS 768 CHROME RR VMPR 130004 GUWR PKG TOTAL BASE AND OPTIONS 42390 213 ELECTRONIC SOF 185 TOTAL 42390 413 SKID' PLATES 100aT1,1:f.S IS NOT AN INVOICE* 425 50 STATE EMISS NC 0'-- 47Z AMS PKG NOT REQ t,;u, SPARE TIREIHL NC 538 TOW BOSS PXG 715 - o"C f""+'•`t: X41, . 4. 30 LTD SLIP /1r ,s 00r. Fee CAMPER PACKAGE 245 "7 572 AIR CONDITIONEA 850 t ,.TACK 63T DUAL ALTERNATOR 380 66S UPFI'TTER; SWTCH 85 794 PRICE CONCES$N' - .REMARKS TRAIL,Et. L'}EST' AND !JI";1. IV 331 � 830 `1.. GC1- OCT-31-2005 16:37 SHERIFF'S OFFICE 925 335 1551 P.01i01 AUDITOR•CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL`NEEDEDBY; APPROPRIATION AD jUSTMENT n BOARD OF SUPERVISORS TIC 27 ;COUNTY ADMINISTRATOR. ACCOUNT CODING BUDGET UNIT: Sheriffs Office{0255} EXPENDITURE ORGANIZATION SUIS-ACCOUNT; ENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 2507 2160 Clothing&Personal Suppl 4,100 00 2507 2270 Maintenance Equip 5,060 00 4263 4953 Autos&Trucks 9,160 00 C04 TOTALS 9111601001 5,160 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To reallocate FY 2006106 appropriations to allow for the unanticipated purchase of a Ford F-350 pickup to BY: DATE replace vehicle:•#6143 COUNTY ADMINISTRATOR BY: DATE BOARD OF SUPERVISORS: YES; NO: S rift's 1Officer NAT TrrLl DATE APPROPRIATION APOO BY: DATE ADJ.JOURNAL NO, (Deputy) __., TOTAL P.01 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY rINALAPPROV4�NEEDECIBY. APPROPRIATION ADJUSTMENT T/C 27 ❑ BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNTCODINO BUDGET UNIT: GENERAL SERVIqF� ou aNIzATIoN- EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION' <D ASE? INCREASE SUB-ACCOUNT Bndet Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 23,240.04 0990 6301 RESERVE FOR CONTINGENCIES 23,240.00 0990 6301 APPROPRIABLE NEW REVEL 23,240.00 TOTALS: $23,240.00 $46,480.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated By: Date: salvage from vehicle#6143 being replaced by Office of the Sheriff,Marine Services Unit. The current vehicle can not COUNTY ADMINISTRATOR safer''perform towing functions of the Marine Services Unit. BY. nate BOARD;OF SUPERVISORS YES' NO: Director General Services 101512005By: Date: . NAT E TITLE DATE (M 8134 Rev.2M) APPROPRIATION ADJ. JOURNAL`'No. AP00 CENTRA COSTA COUNTY ESTIMATED REVENUEADJUSTMENT T/C 24 P—y ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT6 Budget Unit 0063 Fleet'Services 0005 8982 EQUIPMENT REPLACEMENT"RELEASE 21,940.00 0005 9922 SALE OF EQUIPMENT 1,300.00 TOTALS: $23,240.00 $ 0.00 APPROVED EXPLANATION OF'''REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation & By: bats: estimated salvage on the following vehicle: Eq# Ace Depr Est Salvage Total COUNTY ADMINISTRATOR 6143 219940 11300 23,240 By: Date: BOARD OF SUPERVISORS YES: Director, General Services 101512005 NO: ---___L_WNATWE TITLE DATE REVENUE ADJ. By: Date: JOURNAL NO. RA00 (M 8134 Rev.2186)