HomeMy WebLinkAboutMINUTES - 11012005 - C58 -- ��---��
TO: BOARD OF SUPERVISORS •:•--� � �-__�.; Contra
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FROM: John Sweeten, County Administrator o; -.�i�,�ma� _� �` ,
November 1 2005 srq------�POO
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SUBJECT: Community Services Department Monthly Update
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACCEPT monthly update on the operations of the Community Services Department.
FISCAL IMPACT:
No impact from this update.
BACKGROUND:
Attached is the regular monthly report on the operations of the Community Services Department. This
report includes updates on fiscal, personnel, and other program issues.
To enhance oversight of the Community Services Department the County Administrator is conducting
monthly meetings with the department to receive updates on program issues and to plan and/or
authorize actions that may be needed. To ensure they remain updated regarding the status of the
program, the Board of Supervisors directed the County Administrator, or his designee, to provide
them with a monthly status report.
CONTINUED ON ATTACHMENT: NO YES 14w' GNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
c)�.: ) -.00-109
SIGNATURES
ACTION OF BORD N ` APPROVED AS RECOMMENDED Voo� OIER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
/ THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
�/ UNANIMOUS(ABSENT
AYES: NOES:
ABSENT: ABSTAIN:
Contact: Dorothy Sansoe(5-1009)
cc: Community Services Department ATTESTED
County Administration JOHN SWEETEN,CLERK Oil THE BOARD OFSUPERVISORS
BY: ,DEPUTY
oN i R A C O STA COUNTY To: John Sweeten, County Administrator
COMMUNITY SERVICES
DEPARTMENT From: Joe Valentine, Executive Director
Joe valentine S ubj e ct: Monthly Report
Executive Director Date: October 21, 2005
Patricia Stroh,PhD
Program Services
Director
I am submitting the following report to ensure ongoing communication with the
County Administrator regarding all issues pertaining to the Head Start program and
the Community Services Department.
A. Fiscal Re-port
1. On September 28, 2005 the department submitted to the Administration for
Children and Families (ACF) its 2006 Continuation Grant application for
Head Start and Early Head Start programs amounting to $16,353,377 and
$2,007,827. The application was presented to and approved by the Head
Start Policy Council on August 17, 2005 and by the Board of Supervisors on
September 13, 2005.
2. The department was awarded$72,474 by the State Department of
Community Services and Development. The amount represents the
County's share in the Petroleum Violation Escrow Act(PVEA) funds that
have been made available to the State of California through this Act. These
funds will be used to provide weatherization program services for the
dwellings of eligible County residents for the period August 1, 2005 through
December 31, 2006.
B. Personnel Report
1. I`ve met with Wendy Therrian, Director of Workforce Services, and Steve
Baiter,the Administrator of the county system of"One-Stop Centers"to
seek their assistance in developing long-term strategies for the recruitment
and training of child center teaching staff. They've pledged full cooperation
in working with us on creative strategies for outreach and recruitment. This
might include the development of an Early Childhood Education career
training track that would integrate workplace "soft-skills"training with the
existing Early Childhood Education curricula at community colleges.
2. The Hiring process for two Site Supervisors [one for Crescent Park and one
for George Miller], Master Teachers, Teachers, and Associate Teachers have
been completed. On October 19 these appointments were approved by the
Head Start Policy Council. All of our Child Development Centers now have
permanent Site Supervisors.
C. Policy Council
f ' 1. In September,the Head Start Policy Council received their annual
2425 Bisso Lane Drive,Suite 260 orientation for new members. Anew PolicyCouncil Executive Committee
Concord,California 94520
Tel 925 646 5540 for the 2005-2006 year was elected during the orientation. The new Policy
Fax 925 646 5904
Council Chair and the Policy Council Region IX Representative attended the
www.ccccsd.org
John Sweeten
Page 2
October 21, 2005
Region IX Head Start conference in Pasadena this month to receive leadership
training and training on strategies to create an effective Policy Council structure.
D. Special Projects/Activities
1. I recently met with David Rosenthal from the Richmond Children's
Foundation which operates the"Richmond Elementary School." We have a
contract with them to provide Head Start Enhancement Services to 40
children which calls for their school to provide these services at no cost to
the county. In turn,the Department provides technical assistance, and the
school is allowed to lease the property adjacent to the old Maritime
Children's Center. According to this lease,the school's monthly payments
and share of maintenance costs increased in August. This has forced the
Foundation to re-look at its ability to financially support the program. We've
agreed to explore amending the terms of the lease to reduce their costs back
to the pre-August 2005 amount, and to explore a more traditional program
partnership contract beginning in September 2006 that could include sharing
some portion of Head Start revenue for each child that is served.
2. As a new member of the"First Five Children and Families Commission,"I
agreed to serve on their"GFOA Recommendation Work Group." This work
group is reviewing recent state statutory changes regarding the financial
management and contracting practices of First Five Commissions and will
make recommendations to the full Commission for improved policies to
implement these changes. This might include policies regarding conflict of
interest, limits on administrative costs, contracting practices, and setting staff
salary and benefit levels.
3. For the third consecutive year, CSD is conducting the"National Reporting
System" (NRS) assessment of 4 and 5-year old children attending our Head
Start funded programs. The NRS assessment, administered twice per school
year, is a national mandate for Head Start. Its goal is to evaluate the overall
effectiveness of Head Start programs in preparing children to be successful
in school.
4. CSD is reviewing all of its disaster preparedness procedures and supplies to
ensure that staff and parents have the latest information on disaster
preparedness, that emergency supplies at all sites are current and complete,
and that regular drills and training for children and staff are occurring at all
sites. Staff recently met with Chris Boyer from OES, and will be following
up on some of his suggestions to update our disaster response guides and
materials.
5. We're initiating a contract with Catholic Charities to provide mentoring and
tutorial support to our bilingual teaching staff as they enroll in Early
Childhood Education(ECE) classes. If successful,this could increase the
number of qualified bilingual teaching staff.
Cc: Pat Stroh,Program Services Director
Policy Council
Family&Human Services Committee
Maria Fort,ACF