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Home My WebLink AboutMINUTES - 10252005 - SD2 Contra TO: BOARD OF SUPERVISORS ' costa A FROM: Anne Cain, County Librarian --- DATE: October 25, 2005 -0 W,-w-dog Count SUBJECT: Establishment of New Schedule of Fines and Charges for County Library SPECIFIC REQUEST(S) OR RECOMMENDATION(S) &BACKGROUND AND JUSTIFICATION RECOMMENDATION (S) 1. CONDUCT public hearing on proposed establishment of new Schedule of Fines and Charges for Contra Costa County Library effective November 1,2005. 2. RECEIVE oral and written testimony regarding the proposed changes. 3. CLOSE hearing and CONSIDER proposed changes (Attachment 1). 4. APPROVE attached Resolution 2005/4ft establishing a new Schedule of Fines and Charges for the Contra Costa County Library effective November 1, 2005. Approve the resolution establishing new fines and charges for the County Library to reduce the daily fine for Videos, DVDs, CD ROM Products, Kits and Equipment (Projectors, Cassette Players, Engravers, etc.) from $2.00 to $1.00 per day and the maximum fine for these items be reduced to $5.00 per item from $10.00 per item. In the OTHER CHARGES Section"Cassette, Compact Disc (missing portion of sets)" has been changed to read Missing Portions of Sets & Kits; the words "Replacement Charge" has been deleted after $8.00 and in the Major Damage Section the words "or Replacement Cost" have been deleted after $5.00. At the conclusion of the hearing, adopt a new Schedule of Fines and Charges and ordinance. FINANCIAL IMPACT Revenue increased by $27,000 from 2003 to 2004 when the fines for videos and CDs were increased from $1.00 to $2.00. The loss in revenue when the $1.00 fine is restored will be more than offset by the increase in fines and fees collected by the Library's new materials recovery agency, which collected $57,000 in fines and lost fees between February and June 2005. BACKGROUND The County Librarian is recommending these changes to the library fee structure based on comments received from the public and library staff. The County Librarian took the recommendation that the library reduce the overdue fines for Videos,, DVD's and CD ROM Products from $2.00 back to $1.00, which was the fine prior to May 1, 2003, to the Library Commission on May 26, 2005. The Library Commission approved the recommendation. A copy of the proposed Schedule of Fines & Charges was placed on file at the Clerk of the Board's Office, Room 106, 651 Pine Street, Martinez,ten(10)days prior to the date of the hearing. The Resolution proposed by the County Librarian incorporates six Resolutions 87/260, 92/559, 93/739, 97/174, 2003/316 and 2005/42 into one document and adds the changes mention d above. CONTINUED ON ATTACHMENT: YES SIGNATURE: o [34COMMENDATION OF COUNTY ADMINISTRATOR E]RECOMMENDATION OF BOARD COMMITTEE [APPROVE F1 OTHER SIGNATURE(S): *07 ACTION OF B ON C� L'��.. G-J �01Z!5� APPROVED AS RECOMMENDED OER ❑ VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN UNANIMOUS(ABSENT*#/4'J ) ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED Contact: Susan Caldwell,(925)646-6423 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: County Library Administration County Administrator County Auditor By ,Deputy County Counsel OABOS\CHANGE FEES\1Vew Fees Board Order Effective November 1,2005.doc THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on October 25, 2005, by the following vote: AYES: Gioia,Piepho,DeSaulnier,Glover and Uilkema NOES: None ABSENT: None ABSTAIN: None Resolution No. 2005/ Subject: In the Matter of the Schedule ) Of Fines and Charges for the ) Contra Costa County Library WHEREAS,the Contra Costa County Librarian has submitted a recommendation to amend the schedule of itemized fines and charges to reduce the daily fine for Videos,DVDs, CD ROM Products, Kits and Equipment(Projectors,Cassette Players,Engravers,etc.)from$2.00 to$1.00 per day and the maximum fine for these items-be reduced to $5.00 per item from $10.00 per item. In the OTHER CHARGES Section "Cassette,Compact Disc(missing portion of sets)"has been changed to read Missing Portions ofSets&Kits; the words"Replacement Charge"have been deleted after$8.00 and in the Major Damage Section words "or Replacement Cost" have been deleted after$5.00; and WHEREAS, this resolution is intended to supersede Resolutions 87/260, 92/559, 93/739, 97/1743, 2403/316 and 2005/42; and NOW,THEREFORE,BE IT RESOLVED that an amended Schedule of Fines and Charges is established effective November 1, 2005 as contained in Attachment 1 of this Resolution, and that this Resolution supersedes Resolutions 87/260, 92/559, 93/739, 97/174, 2003/316 and 2005/42. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: z5 JOHN SWEETEN, Clerk of the Board of Supervisors and County Administrator i BY Deputy Contact: Susan Caldwell(925)927-3203 Cc: County Administrator's Office County Library Administration Auditor-Controller RESOLUTION NO, 2005/ R WBOSICHANf3E FEESYesolu0on for November 1,2005 fee chanpe.doc ATTACHMENT 1 CONTRACOSTA COUNTY LIBRARY PROPOSED SCHEDULE OF FINES CHARGES EFFECTIVE NOVEMBER 1, 2005 Proposed Changes are Marked in Red DAILY MAXEMIUM REPLACEMENT PROCESSING MATERIALS TYPE OF MATERIAL FINE FINE COST FEE RECOVERY/ PER ITEM LATE FEE Adult&YA Cataloged Material $5.00 per item (Fiction,Non-Fiction,CD's,Cassettes $ '25 or cost if less. Item price or$25.00 $5.00 $10.00 Adult&YA Uncataloged Material $ .25 $2.00 per item $5.00 a erbacks,Ma azines,Pam hletsor cost if less J Cataloged Material $1.00 per item (J Fiction&Non-Fiction,CD's,Cassettes) �'1� or cost if less Item price or$15.00 $5.00 $10.00 J Uncataloged Material $1.00 per item (J Paperbacks,Magazines,Pamphlets, $ .10 $3 Pictures) or cost if less Videos,DVD's&CD ROM Products $1.00 $5.00 per item Item price or$25.00 $5.00 $10.00 Kits $1.00 $5.00 per Kits Replacement Cost $5.00 $10.00 Equipment(Projectors,Cassette Player, $1.00 $5.00 per items Replacement Cost $5.00 $10.00 IL Engraversq etc. OTHER CHARGES Missing portions of sets&kits $8.00 Fax to Patron: Major Damage $5.00 First Page $3.00 Minor Damage $1.00 Each Additional Page $ .25 Photocopies $ .15 per page Books by Mail $3.00-$5.00 Computer Printout $ .10 per page Non-refundable Meeting Room Fee: Lost Card-Adult $1.00 Small Room $10.00/hour Lost Card-Child $ .50 Large Room $40.00/hour Census Microfilm Request $ .50 Interlibrary Loan-$5.00 nonrefundable processing fee+pass through any charges from lending library to patron. The County Librarian may waive the Books By Mail fee for homebound patrons. Processing fees charged on lost items are non-refundable if the item is later found and returned. OABOS\CHANGE F'EES\new fees 11-1-2005.doc (Upon approval,update Form 9-06)