HomeMy WebLinkAboutMINUTES - 10182005 - HA1 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: October 18, 2005
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING SEPTEMBER 30, 2005
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 5067 approving collection loss write-off in the amount of$25,477.33 for the
quarter ending September 30, 2005 as recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
Uncollectable accounts impact on the budget by reducing total rental income. At the end of each
quarter, the Housing Authority takes action to write off those accounts that have been determined to be
uncollectable. For the quarter ending September 30, 2005 a collection loss write-off in the amount of
$25,477.33 is recommended.
III. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off reflects a total
of 15 accounts that are being recommended for write-off, representing an average of$1,698.48 per
account. The following chart illustrates the collection losses per quarter for the past four quarters:
Conventional Program
09/05 $25,477.33
06/05 $34,168.64
03/05 $64,466.75
12/04 $39,023.37
Prior to submission of an account for write-off, the staff makes every effort, including referral to a
collection agency, to collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5067 these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD
COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON-a.0, s�� APPROVED AS RECOMMENDED OTAE R
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
,// UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED / Feow!5
JOHN SWEETEN,OLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY ,DEPUTY
H:\.TudyHayesuVISOFFICE\WINWORD\BOARD\Bo-c1wo.DOC
OUSING AUT ORITY
Of THE
COUNTY Of CONTRA COSTA
afFo,da6le I,ou.in9.olution,
TO: Rudy Tamayo, Acting Executive Director
FROM: Ralph Rosario, Director of Managed Housing
SUBJECT: Vacated Collection Loss Write-Offs
DATE: October 5, 2005
1 have reviewed the request for Vacated Collection Loss Write-Off Accounts submitted by the Housing
Managers and recommend that the following amounts be written off/submitted as non-collectible:
PROJECT RENT LEGAL MAINTENANCE TOTAL TENANT
ACCOUNTS
CAL 11-1 -0- -0- -0- -0-
CAL 11-3 -0- -0- -0- -0-
CAL 11-4 11654.20 570.00 35.12 2,259.32 1
CAL 11-5 3,727.18 570.00 857.43 5,154.61 3
CAL 11-6 -0- -0- -0- -0-
CAL 11-8 1,159.14 570.00 310.00 2,039.14 1
CAL 11-9A -0- -0- -0- -0-
CAL 11-913 -0- -0- -0- -0-
13,985.32
CAL 11-10 71454.35 137.50 6,393.47 7
CAL 11-11 -0- -0- -0- -0-
CAL 11-12 -0- -0- -0- -0-
CAL 11-13 -0- -0- 100.83 100.83 1
CAL 11-15 <137.27> 570.00 11500.38 11938.11 2
4501 -0- -0- -0- 11_0-
4502 -0- -0- -0- -0-
TOTALS: 313,862.60 $2,417.50 $9,197.23 $25,477.33 15
H:UudyHayesVdSOFFICE\WINWORD\BOARD\BO-clwo worksheet.doc
3133 ESTUDILLO STREET 0 P.O.BOX 2759 0 MARTINEZ,CALIFORNIA 94553 PHONE(925)957-8000 FAX(925)372-0236
www.contracostahousing.or9
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5067
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT
OF $25,47733 FOR THE QUARTER ENDING SEPTEMBER 30, 2005
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectable by management, and;
WHEREAS,, a majority of these tenants accounts have been,or will be turned over to a
collection agency for continuing collection efforts;
NOW,,THEREFORE,BE IT RESOLVED, by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarters ending SEPTEMBER 30, 2005:
Conventional
Program
Dwelling Rent $1351862.60
Legal Charges $ 2,417.50
Maintenance&Other Charges $ 9,197.23
$25,477.33
PASSED AND ADOPTED ON D�bt-)L 8 2DD� by the
following vote of the Commissioners.
AYES: Gioia,Piep6o,DeSaulnier,Glover and Uilkema& Tenes
NOES: None
ABSENT: None
ABSTAIN: None
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED D� &"O�
JOHN SWEETIEN, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY
clwores.board