HomeMy WebLinkAboutMINUTES - 10112005 - C82 TOO BOARD OF SUPERVISORS Contra elr2
FROM: INTERNAL OPERATIONS COMMITTEE
Costa
DATE: SEPTEMBER 19,2005 'V loop
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SUBJECT: REDEFINE SEATS ON THE WORKFORCE DEVELOPMENT BOARD
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
0
RECOMMENDATIONS*
1. APPROVE the application of ex-officio status to the One-Stop Mandated Partner seats on the
Workforce Development Board and DESIGNATE that initial appointments to
2. REDEFINE two Education seats on the Workforce Development Board: one to be narrowed to a K-12
(Kindergarten through 12`h grade)or vocational education provider seat, and one to be converted to an
At Large seat.
3. AUTHORIZE the Workforce Development Board to amend its by-laws to reflect these seat definition
changes.
4. DIRECT the Clerk of the Board to update the Board of Supervisors Appointive List(Maddy Book)to
reflect these seat definition changes.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR j �4TC OF BOARD COMMITTEE
.4WPROVE OTHER
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SIGNA-14
AYLE A I F,B.B1 I PL
4UlfKEMA,CHAIR MARK DeSAULNIER
ACTION OF BOARD ON APPROVE AS RECOMMENDED
14-1, OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT
t, k: AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED: OCTOBER 11,2005
CONTACT: JULIE ENEA(925)335-1077
JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
CC: INTERNAL OPERATIONS CONIN917EE STAFF
WORKFORCE DEVELOPMENT BOARD EXECUTIVE DIRECTOR
480NEW
CLERK OF THE BOARD(MADDY BOOK) B N DEPUTY
Redefine Seats on the Workforce Development Board September 19,2005
Internal Operations Committee Page 2
BACKGROUND:
The Workforce Development Board(WDB)was created pursuant to the federal Workforce Investment Act
of 1998 and has responsibility for overall workforce investment policy,a newly mandated workforce
investment plan and oversight of the new One-Stop Career Center system. The composition of the WDB
is 3-9 seats: Business members(20),Education members(3),Labor members(2), Community-Based
members(3),Economic Development members(2),and One-Stop Mandated Partners(9).
In September 2005 memoranda(attached)to the Internal Operations Committee,the WDB requested to
change its by-laws to apply ex-officio status to the One-Stop Mandated Partner seats. Application of the
ex-officio status would have the effect of removing seat terms and seat expirations. Individuals would
hold their One-Stop Mandated Partner seats by virtue of their offices and would not be held to limited seat
terms. The Internal Operations Committee,on September 19,2005,reviewed and concurred with this
request,but recommends that initial appointments to the One-Stop Mandated Partner seats still be made by
the Board of Supervisors.
The WDB also requested to redefine two Education seats: one to be narrowed to a K-12 (Kindergarten
through 12t'grade)or vocational education provider, and one to be converted to an At Large seat. The
Internal Operations Co nm*ttee also supports and recommends approval of this request.
.SEP-14-2005 03:25 LINDA CHANDLER 1 925 646 5517 P903
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Date: September 28,2004
To: Workforce Development Board
From: Board Development Committee
Re: Simplification of Board Term Extension Process
This Board Development Committee is bringing this item forward for review and recommendation.
This action would simplify the paperwork presently required yearly to notify mandated public sector
Board members of the expiration of their present teen and to receive confirmation of their desire to
extend their membership on the Board to an additional term.
Bac und/Di s cus si on
According to the Bylaws,-June 30 is the renewal date for Board members who have served their two-
year term. The Bylaws state t1lat members may serve an initial two-year term and then may select to
serve up to two additional two-year terms,, Staff notifies Board members of this renewal date and then
notifies the Clerk of the Board of those who do not select to renew.
The process above allows staff, and now the Board Development Committee to be apprised of any
upcoming vacancies on the Board. The One-Stop partner seats are based on agencies that receive
funds specified under the Workforce Investment Act of 1998. As such,they are mandated and require
no term limit. The individual heading that agency holds the seat, and may through the appropriate
recommendation process of the Board, designate a representative in their place. The recommendation
is that the seat would be Ex-Officio and therefore not require renewal. Acceptance of this
recommendation will streamline the present processes for renewal.
Accepting this recommendation would in no way eliminate or minimize the responsibilities of any
Board member. Full participation at Board meetings and active participation on at least one committee
of the Board would continue to be clear expectations of membership on the Board.
Recommendations:
The recommendation simplifies the renewal process by creating Ex-Officio seats. This requires
additional language to the Bylaws are indicated in italics below.
Article III, J presently reads: Members shall serve a teen of two years except as provided for in
Article III, section J, and may serve up to three successive two-year terms, except as provided in
Article III, section L. The two-year teen shall begin on the effective date of appointment and end on
the second June 30 date following appointment, except as provided in Article III, section J. Seats that
are held by One-Stop partner members as defined under the Workforce Investment Act will be Ex-
Offlcio seats and will not expire. Individuals holding aOne-Stop partner agency seat may choose to
designate a representative other than himself or herself, and must do so through formal notification to
the Board.
•SEP-14-2005 03:25 LINDA CHANDLER 1 925 646 5517 P.02
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MEMORANDUM
DATE: September 13, 2005
TO: Julie Enea
L%
FROM: Linda C andler, Staff Workforce Development Board of Contra Costa County
SUBJECT: Forwarding Two Workforce Development Actions
As per our conversation today, here are two actions that the Workforce Development Board has token to
clarify the reappointment process for the Mandated Partners, and to eliminate more than one designated
seat being filled by the some individual.
The actions are as follows:
� Under the Workforce Investment Act there are Mandated Partners, referred to in the Maddy
Book as"One-Stop Mandated Partner" seats. Since the seats are required by Law,the Board
moved to add clarifying language in the Bylaws such that these seats will be Ex-Officio and not
require renewal. Please see Sept. 28, 2004 Staff report. Action was taken by the Board at its
October 4, 2004 meeting.
� In an effort to keep the size of the Workforce Development Board manageable,the Board's
initial composition allowed for more than one sect on the Board to be occupied by the some
individual, serving in two capacities. This only occurred with two designated education seats that
were also occupied by individuals who held mandated partner seats-specifically for the
community college and the adult education representatives. This resulted in each individual
carrying only one vote, but counting twice for q quorum count. The WDB reviewed the options
and determined it would be best served to designate the two education seats as follows:
o Retain Education 1 Seat but seek to fill it with a representative of either K1 2 or a
vocational education provider
o Change Education 3 Seat to "At-Large"to accommodate for agencies with missions that
connect to economic development and are not presently represented on the Board.
Please refer to the November 17, 2004 Staff report. Action was taken by the Board at its
November 22, 2404 meeting.
WORKFORCE DEVELOPMENT BOARD OF CONTRA COSTA COUNTY
2425 BISSO LANE--SUITE 100 CONCORD,CA 94520 -- VOX:925-646-5086 '- FAX:925-646-5517
03:26 LINDA CHANDLER 1 925 646 5517 P904
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Date* November 17, 2004
To: Workforce Development Board
From. Board Development Commie
Re: Duplicative Seats on the Board
This 'Item is brought forward from the Board Development Committee for review and action by the full
Board. After review and discussion of the following information, the Board Development Committee's
Recommendation is the following:
Designate one of the Education seats specifically as a K-12 seat;designate the second seat as a "Member
of Large"seat.
Background
In-reviewing the seats as designated in the Maddy Book*, staff brought before the Committee that
when the Workforce Development Board was first formed, the prior PIC Board agreed to a composition
that.was then overlaid with the composition of the mandated partners. In the interest of ensuring
compliance with the Workforce Investment Act and also managing the size of the Board membership,,
individuals who could reasonably fill two seats were assigned two seats., The result is that there are
presently two existing seats on the Board that have in the post been filled by one.individual. While the
individual carries only one vote, the quorum count is effected twice when the person in not present. The
logic of one individual filling two seats does not hold with other public policy boards in the County.
Therefore Staff brought the issue and a variety of options before the Board Development Committee
for discussion. The two positions that are under review were historically held by Education partners who
also sit as One-Stop Mandated Partners, i.e. representative for the Adult Schools and representative for
the Community Colleges. Therefore the two seats are presently designed as 'Education' Seats.
Staff proposed the following options for consideration:
1. Consider changing the status of both seats to Business designation to support the concept of a
business-ted Board. This option would increase the ratio of business seats to none-business seats
and would not require a change in the Bylaws.
2. Consider changing one seat to Business and one seat to Economic Development. This option
would both strongly support the concept of,a business-led Board and would also increase the
connection with Economic Development by adding a local Economic Development seat to the
Board. Staff suggests a City representation. This option would not require a change in the
Bylaws and would not increase or decrease the size of the existing Board.
3. Consider elimination of both seats,thus decreasing the size of the Board by two. The effect of
this would decrease the number of business representatives required for the majority as set forth
in the.existing Bylaws and would therefore decrease the overall size of the Board by five seats
(three business seats and two public sector seats) requiring a change in the existing bylaws.
Workforce Development Board 11/22/04 Poo*1 of 2 AGENDA REM A4..
kSEP-14-2005 03:26 LINDA CHANDLER 1 925 646 5517 P,05
A. Consider one seat for private for profit Education and drop the other seat altogether. This
alternative would not decrease the size of the Board and would not require a change in the
existing Bylaws.
5. Make no changes. The effect of this duplication is to list two members twice for purposes of
filling all of the presently designated seats. The members affected do not.have two votes but
their absence does count twice for the quorum requirement.
6. Consider both seats as &lcit-targelrl seats for the purpose of allowing for Foundations, public
utilities, and other entities that do not fit into the present designation categories.
Notes:
I Present bylaws call for Board composition to be :"...at least 50% plus one,."
2. The composition of the Board is an issue that must be brought before the'full Board and
send on to the Board of Supervisors.
Discussion
The Board Development Committee considered each of the options above. Their conclusion was that it
did not make sense to have one person holding two seats, but rather to utilize the composition of the
Board and specifically these positions to support the strategic goals of the Board.
The Committee's recommendation is to ensure connection to the workforce of the future and therefore
designate one seat (to remain designated Education) specifically for K-12.
The Committee recognizes that over time, the Board's priority may shift. Therefore, it recommends that
the second seat, now designated 'Education', be designated as an "at large" seat to accommodate
change in the future. The Committee would then plan to recruit based on a broad definition of
economic*development" rather than designating the seat as either Economic Development or Business.
This would allow for recruitment of targeted industry, research firms- both public and private, and a
range of other possibilities to meet present and future priorities.
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TOTAL P.05