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Home My WebLink AboutMINUTES - 01252005 - C22-C29 of TO. BOARD OF SUPERVISORS "�. ��,• CONTRA FROM: Leslie T. Knight, Assistant County Administrator- Director of Human Resources COSTA DATE: January 25, 2005 COUNTY 190_� SUBJECT. Adopt P300#19784 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ADOPT Position Adjustment Resolution No. 19784 to establish a Workers' Compensation Claims Supervisor (AJHB) class and allocate the salary of Workers' Compensation Claims Supervisor to 13851 1717 ($5,622 — $6,833), and add two (2) positions in the Risk Management Division of the County Administrator's Office as recommended by the Human Resources Director. ANNUAL & FISCAL IMPACT: There are no Net County Costs associated with this action. According to the Risk Management Division, the total annual cost of these position will be $204,990. The total FY 2004/2005 cost will be $102,494. The position will be funded by the Workers' Compensation Trust Fund. BACKGROUND: In 1986,-the Workers' Compensations Unit transitioned from a third party administrator and brought claims in-house. In response this unit change, the Assistant Risk Manager was created in December 1998, and throughout the years has had responsibility for the entire Workers' Compensation Program, which has included supervising claims adjusters and clerical staff, and managing and administering the Workers' Compensation Program. Under the supervision of the Assistant Risk Manager, Workers' Compensation Claims Adjusters have been responsible for a claims caseload well above the industry standard of 150. The vision of department management is to break the Workers' Compensation Unit into two (2) pieces having each Workers' Compensation Claims Supervisor responsible for about eight (8) Workers' Compensation Claims Adjusters and some clerical staff. This will provide the program staff with adequate line supervision for quality control, training, and the day-to-day supervision, as well as implementing substantial legislative changes that have been enacted in the past two years. In addition, this will allow the Assistant Risk Manager to focus on managing and administering the Workers' Compensation Claims Program. CONSEQUENCE OF NEGATIVE ACTION: These positions are critical to the functioning of the rkers' Compensation Clai Program. Positions in this class will be responsible for supervisin W kers' Compen ion Clai s Adjusters which is vital to efficient program operations. CONTINUED ON ATTACHMENT: Lwoo�S SIGNATURE: 'w ''RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN ON BOARD COMMITTEE /APPROVE OTHER w AOR SIGNATURE(S): ACTION OF B ON AJ194,��-� S �� APPROVED AS RECOMMENDED OTHER I VOTE OF SUPERVISORS HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF TH BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN, Orig.Dept: Human Resources Department Larry Daniel(5-1716) ATTESTED U� J Trish Raver(5-1778) JOHN SWEETEN, LERK OFTE BOARD OF Risk Management Mary Jo Castruccio(5-1411) SUPERVISORS D COUNT Y�DMINISTRATOR Cc: Risk Management Human Resources BY � � `f� .DEPUTY M382(1018$) 0FICE OF` POSITION ADJUSTMENT REQUEST N0. '-i q 0!Ilk, �� DAT -19-04 10 C I , � a�..., y Department No,/ COPERS7 CAO—Risk .14anagement �- � � �,, .�.-� ,� 1505 03DepartmentBudget Unit.,,No., -4, -�,Grg No. Agency No. Action Requested Add two (2) full-time 140.r'kers Cbi ensation Claims Supervisor positions rroZfttive 0 ate* may 1 2005 g "I %f D U4 U 10 Classification Questionnaire attached: Yes 0 No IR Cost i s within Department's budget: Yes 0 No f] (Workers ' Comp. und) Total One-Time Costs (non-salary) associated with request. $——— . ur Estimated total cost adjustment (salary/benefits/one time: Total annual cost $160, 466 Net CountyCo $ -- Total this FY $ 40F115 N.C.C. this FY $ -- SOURCE OF FUNDING TO OFFSET ADJUSTMENT worker, r I I_Q T e Department must Initiate no c a ssary adjustment and submit to CAO. Use additional sheet for further explanations or comments. To handle increased work load because o_-11_7 Workers Compensation Legislative changes. or emen"ea REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPAR T2 Fep-u-ty oun fy minis ra or- [Yate ______________________________________________________________________________________________ ______________________________________________________________________________________________ HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE ESTABLISH the class of Workers' Compensation Claims Supervisor (AJHB) ; ALLOCATE the salary of Workers' Compensations Camlis Supervisor to B85 , 1717 ($5 ,622-$6,833) ; ADD two (2) positions. . 1, 1 Amend Resolution 71/17 establishing positions and resolutions allocating elm to the Efiw �_d..qule bed schedule bed Effective: Day following Board Action. 0 (Date) ororo f" Human esource_______________________________________________________________________________ ___ _____ ______t ________________________________________________________________________________ ___ ____________ FD NTYAMINISTRATOR RECOMMENDATION DATE. / ! Qpprove Reco endation of Director of Human Resources isapprove Recommendation of Director of Human Resources 0 Other. or oun y Administrator ..n643 0-46 BOARD OF SUPERVISORS ACTION* chck4er-, Clerk of the Board of Supervisors Adjustment APPROVED DISAPPROVED 0 Luc C_ -.0v.-and County dmi n i strator DATE: `rY 0 L ..L) v 5 APPROVAL OF THIS" ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT ________________________________________________________________________________________________ ________________________________________________________________________________________________ POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s) as follows: P=WM7y Rev 7/1M Contra TO: BOARD OF SUPERVISORS wo. FROM: LESLIE KNIGHT, Assistant County Administrator- C0S tC� Director of Human Resources Count DATE: January 25, 2005 SrA'�°UKP'` SUBJECT: P300 #19771-Department of Information Technology SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 19771, reallocating the salary of Computer Operations Analyst (LKVA) from B85-1312 to B85-1427. FISCAL IMPACT: This action will result in an annual cost of $26,490.24. Funding for this position is within the Department's budget and the cost is recovered through user fees. _ BACKGROUND: An Information Technology salary study done in 1998 did not include the Computer Operations Analyst classification, creating an inequity in salary with comparable classifications in Contra Costa County. Before this study, the classifications of Computer Operations Analyst and Information Systems Technician II were equally compensated. The Computer Operations Analyst is expected to and must be able to perform the computer operator, shift supervisor, and technician duties while covering the swing and graveyard shifts for Computer Operations Supervisor. If the reallocation of salary is approved, the Department has agreed to eliminate the temporary upgrade pay that Computer Operations Analyst receive when filling in for a Computer Operations Supervisor. CONSEQUENCE OF NEGATIVE ACTION: The consequence of negative action will result in the inability of the Department to staff this complex area and correctly compensate the incumbents. CONTINUED ON ATTACHMENT: c/~YES SIGNATURE:,�f F RECOMMENDATION OF COUNTY ADMINISTRATOR R COM DATION OF BOARD COMMITTEE APPROVE OTHER r SIGNATURE(S):Q,:;4ee�� ACTION OF BOR ON oAPPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. UNANIMOUS(ABSENT � AYES: NOES: ABSENT: ABSTAIN: Contact: Alan Schulze,3-1305 Jennifer Lo,5-1722 Cc: Department of Information Technology ATTESTED &4N,CJCk42-I Human Resources OHN SWEETEN, LERK OF THE)UOARD OFSUPERVISORS BY: � ,DEPUTY E R 2 4 00 r 77 (VE- 9 POSITION ADJUSTMENT REQUEST = NO* ' OF DAT 09L16/2004 COUNTY ADA t �•� T � ,1 Department . o r }�- COPERS ..tM!gRCfilriC!:.rR!"-F-1WTM. Budget Unit No. 0147r g No. 1060 Agency Department DoIT N0003 Action RequestedRequest a reallocation of the sal eAplap JRf CO Analyst LKVAkwi 4-1 %Wt"I #P.- from B85-1312 to &6-1427- AW Proposed EfDate*o 02101/2004 Classiffkation attached: Yes 0 No Cost is within Department's budget: Yes No 0 Total One�Time Costs (non-salary) associated with request: $ 0 total .cost ad ustment (sa'lary/benefits/one time: Estimated Total annual cost 31,698 Net County Cost $ 0 Total this FY V715.984 N.C.C. this FY $ SOURCE OF FUNDING TO OFFSET ADJUSTMENT Funding for this position is included in DoIT's budget & costs, are recovered through user f ees. Dsp Knent must inideate neo adjustment and submit to GAO* Ues additiorw sheet icor further evianations or comments. (f or) Depa-ttmen. Hea w�ra�wawaiiawwww"rw��rw�wrri��iwwi��i��w�w��ii�aa��wZ-i+ L-�w�aw��aw�Tiiw= UM AN RESOURCES--DEPARTNENT REVIEWED 8Y CAD AND RELEASED TO H epu y ou y m�n s3 -0 C. ra orDate .�i��.��tii�awaw�wa��ww�.��i��www�w�wwr�waw�iwwwwwwwwnww�waw�awwaawrw�arwa�rwwawwwwa HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE REALLOCATE the salary of Computer Operations A (LKVA) from B85-1312 - $4-5576,09) B85-1+27 (%$41218080 - $5,127.97) . ($3.1764,076 Ammd 9ndulon 71/17 edWishin ons and rnWudons allooe�no dassss to 8e�1a�Ex►stnpt sal ed s'as desorlbed aborts. • r: f Effective.* Dayfollowing Board Action. .� bnuar I 20oSKI X or T c or o uman esources 14�ww�aaww��rw-i��rir��rwwww�wraww�w�waw=i=iww� ewe=��r�wawwaa��awaw�t r�i��wwi��wwa www��w��w�rr�ww�a COUNTY ADMINISTRATOR RECOMMENDATION DATE. 10-5 ... WApprove Recoendat i on of Director of Human Resources EIDI*sapprove Reco mendat i on of Director of Human Resources -� 0 Other: , oun y mini0r) s trator BOARD OF SUPERVISORS �CTIONO ��6�rt�ch Clerk of the Board of Supervisors � Ad ustmen APPROVED DISAPPROVED D and CountyAdministrator ^ DATE: V��6` _. �,�--�Od.- BY* � APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION es class AdJustP/ osition s as follows.* If Request is to Add Pro'Ject Positions/Classes, please complete other side.. FM 7/1/85 E ` CTO: BOARD OF SUPERVISORS �' � , -'�.; ontra C0S ta FROM: LESLIE KNIGHT, Assistant County Administrator- ,� ,�� _ - s Director of Human Resources ^O u nt � DATE: January 25, 2005 SUBJECT: P300 #A1 97X4-Public Defender SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION RECOMMENDATION: Amend Position Adjustment Resolution Number 19774, canceling three (3) Deputy Public Defender I (25WA) positions and adding three (3) Deputy Public Defender IV (25TA) positions. The effective date will be changed to March 1 , 2005. FISCAL IMPACT: Amending the effective date of Position Adjustment Resolution Number 19774 will not result in any additional costs. BACKGROUND: This request in conjunction with Position Adjustment Resolution Number 19773 will allow the Department to fill their immediate need for attorneys at the Deputy Public Defender I level and administer a competitive examination for the Deputy Public Defender IV level. CONSEQUENCE OF NEGATIVE ACTION: The consequence of negative action will result in the inability of the Department to provide inclusive services in the County. CONTINUED ON ATTACHMENT: YES SIGNATURE: I " � RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF 136 COMMITTEE � APPROVE OTHER 1 SIGNATURE(S):�-- f� ACTION OF BOARD O� �IMNU� o�� O v(�S/APPROVED AS RECOMMENDED OTHER —t- k VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. r \. ..... UNANIMOUS(ABSENT � ) AYES: NOES: ABSENT: ABSTAIN: Contact: David Coleman,5-8079 !� JenniferLo, 22 '0, Cc: Public Defe der ATTESTED J Human Resources JOHN SWEETS LERK OF TH BOARD OFSUPERVISORS BY: � '— v� .DEPUTY Nt ��R��J POSITION ADJUSTMENT REQUEST NO. ' Cl�� . 9/22/04 -nowDATE Department No./ Department Public Defender BudgetUnitNo. 02430rgNo. 2909 Agency No. 4 3 Action Requested Add three �+3�jE��,�f�b8'DZ4 . IV '(25TA) positioner and Cancal three (3) Dep -Pub .Def . I (25WA) positions . Proposed Effective Date: January 17 ,* 2005 Classification Questionnaire attached: Yes ❑ 'Nom/Cost is within Department's budget: Yes M No O Total One-Time Costs (non-salary)associated with request: $ —0— Estimated total cost adjustment(salary!benefit /one time): Total annual cost Net County Cost $ N Total this FY $ 0 S C1 N.C.C. this FY $ &6, SOURCE OF FUNDING TO OFFSET ADJUSTMENT Budgeted Department must initiate necessary adjustment and submit to CAO. A^ � Use additional sheet for further explanations or comments. k (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT _P-36 0 -A 1,)-7-7 40 DeputyCounty' Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE January 19, 2005 *A AMEND the effective date of the Position Adjustment Resolution Number 19774 canceling three (3) Deputy Public Defender I (25WA) positions and adding three (3) Deputy Public Defender IU (25TA positions. The effective date will be changed to March 1, 2005. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt lary schedule Effective: O Day following Board Action. XXMX March 1, 2005 (Date) PL0001 (for)Director of Human Resources CQUNTY ADMINISTRATOR RECOMMENDATION DATE v ApproveRecommendation of Director of Human Resf-%,urces ❑ Disapprove Recommendation of Director of Human Resources ❑ Other: (for)County Administrator BOARD OF SUPERVISORS ACTION: John Sweten, Clerk of the Board of Supervisors Adjustmep�' APPROVED� DISAPPROVED '� and County Administrator DATE APPROVAL OF THIS ADJU MENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY,.HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s)as follows: P300(M347)Rev 3/15/01 ( \ UNANIMOUS(ABSENT..... I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT AYES: NOES: COPY OF AN ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Orig.Dept: Human Resources Department ATTESTED ✓ C^d Ci'CJ e.-,04 05 Cc: County Administrator JOHN SWEETE ERK OF Ty4E BOARD OF SUPERVISORS AND COUNTYIADMINISTRATOR M382(10/88) BY DEPUTY JAN 0 3 Lil0 .- - - POSITION ADJUSTMENT RE EUST OFFICE OF � NO. � COUNTY ADMINISTRATOR � DATE DEPARTMENT/ COPERS DEPARTMENT: Health Services/Hospital BUDGET UNIT NO,, . 0540 ORG NO,, 6355 AGENCY NO.-A-18 Action Requested: Add one 40/40 Medical Transcriber Q9WD) position to the Diagnostic Imaging Unit of CCRMC, Proposed Effective Date: U11 Classification Questionnaire attached: Yes D No ./ / Cost within Department's budget: Yes J No oc-- Total One-Time Costs (non-salary) associated with request: $ 0 Estimated total cost adjustment (salary/benefits/one time): Total annual cost $ 71.017 Net County Cost $ 0 , Total this FY $ 35.508 N.C.C. this FY $ 0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Reduction of temporary staff and savings through providing MRI services on-site. Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. (yC (f r) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RECOURCES DEPARTMENT Deputy County Administrator D te HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE ADD- one (1) Medical Transcriber (J9WD) position at sa:Y level 3RX*1088 ($3008.08 - $3841 .44) . Amend Resolution 71/17 establishing positions and resolutions allocating cl ses to the Basic/ mpt sal schedule. Effective: Day following Board Action. o (Date) (fr) Director of Human Resource COUNTY ADMINISTRATOR RECOMMENDATION DATE: I.Vo;" Approve Recommendation of Director of Human Resources _ o Disapprove Recommendation of Director of Human Resources 0 Other. zce -i'�/".�-7'. or) County Administrator BOARD OF SUPERVISORS ACTION: John Sweeten,, Clerk of the Board of Supervisors and County APPROVED � DISAPPROVED❑ � Adjustmen2tAministratorDate: BY: �� POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION. Adjust classes)/position(s) as follows: If Request is to Add Project Positions/Classes, please complete other side TO: BOARD OF SUPERVISORS CONTRA FROM: Leslie T. Knight, Assistant County Administrator- � IleDirector of Human Resources a, : � � -- COSTA COUNTY DATE. January 25, 2005 SUBJECT: Position Resolution#1982 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION : Adopt Position Adjustment Resolution # 19823 adding one Clerk — Senior level position and-canceling one vacant Secretary—Advanced level position. FISCAL IMPACT: This action results in a cost savings of approximately$10,000 annually. BACKGROUND: The Secretary—Advanced level position is vacant and is no longer needed. The previous incumbent was promoted to Executive Secretary and took many of the duties .of the position with her. The remaining duties no longer warrant aSecretary—Advanced Level designation. The Clerk— Senior level position is needed due to heavy workload. Currently, many of the county's health clinics are staffed with temporary clerks even though there is a need for permanent staff. The addition of a permanent position will make it easier for the department to recruit and retain qualified staff. RESULT OF NEGATIVE ACTION: The Health Services Department will have to continue to rely on temporary staff which makes it more difficult to recruit and retain qualified employees. i CONTINUED ON ATTACHMENT: YES SIGNATURE: ✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN ATION BOARD COMMITTEE �►PPROVE OTHER SIGNATURES s� ACTION OF B06 ON aA La:Jg:::!J �O APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT 11S NANIMOUS(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OFT OARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Orig.Dept: Human Resources Department ATTESTED ��(1�.(17 6; 00-5e"m Cc: County Administrator JOHN SWEETEN, ERK OFT BOARD OF SUPERVISORS D COUNTY DMINISTRATOR C�/ l BY - ,DEPUTY M382(10/88) R F'C-e I V E D LENT POSITION ADJUSTMENT REQUEST JAIL 0 �4UU5 OFFICE �" ,�� rr � ,. VERI IE ATE 'Y AMA'i!.. DEPARTMENT NO./ �, c(� COPERS DEPARTMENT: Health Services/Hospital&Clinics BUDGE � 0 ;RG NO.6547 AGENCY NO.A-18 ACTION REQUESTED: Create one Permanent Full-time Clerk-Senior Level(J`WXQ_posifion&Cancel one vacant Permanent Full-time Secretary Advanced Level position(#9602) PROPOSED EFFECTIVE DATE: CLASSIFICATION QUESTIONNAIRE ATTACHED: YES NO 66 Cost is within dept budget: Yes f21 No❑ TOTAL ONE TIME COSTS(non-salary) ASSOCIATED WITH REQUEST: $ — .0. ESTIMATE 0- ESTIMATED TOTAL COST ADJUSTMENT(salary/benefits/one-time): TOTAL ANNUALCOST $674637*00 NET COUNTY COST $ -0- TOTAL THIS FY $33.819.00 N.C.C.THIS FY $ .0. SOURCE OF FUNDING TO OFFSET ADJUSTMENT: Cancellation of vacant Secretary Advanced Level Position DEPARTMENT MUST INITIATE NECESSARY ADJUSTMENT AND SUBMIT TO CAO. USE ADDITIONAL SHEET FOR FURTHER EXPLANATIONS OR COMM NTS. �L orette McCollumn,Personnel Services Assistant III (for)William.B.Walker,M.D.,Health Services Director REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT oil EPUTY cou.Wry ADMINISTRATOR / ATE' HUMAN RESOURCES DEPARTMENT RECOMMENDATION: DATE ADD one (1) Clerk - Senior (JWXC) position at salary level 3RX 1033 ($2848.65 - 3637.84) and CANCEL Secretary - Advanced Level (J3TG) position #9602 at salary level 3R2 1163 ($3346o63 - 4283.97) . 17 Amend Resolution 71/17 establishing positions and resolutions a ting classes ,to the Ba xem schedule. Effective: i�K Day following Board Actionj' i" ❑ oe (date) (fIIICTOR OF AN RESOURCE "_ __ C �JNTY ADMINISTRATOR RECOMMENDATION DATE: sf "-0-Approve Recommendation of Director of Human Resources ❑Disapprove Recommendation of Director of Human Resources �' ❑Other: � (for) COUNTY INISTRATOR BOARD OF SUPERVISORS,ACTION: John Sweet n,Clerk of the Board of Supervisors/County Administrator Adjustmen�PROVED DIS-�PROVED O 4 / DATE: C(/h ut'-Lk,�- oG..S� BY: APPROVAL OF THIS A,YJUSTMEOT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION. Adjust classes)/position(s)as follows: IF REQUEST IS TO ADD PROJECT POSITIONS/CLASSES,PLEASE COMPLETE OTHER SIDE VOTE OF SUPERVISORS UNANIMOUS(ABSENT � I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE ARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Ong.Dept: Human Resources Department ATTESTED /� �� )100 Cc: County Administrator JOHN SWEETEN, - a _Soo� ERK OFT BOARD OF SUPERVISORS A COUNTYMINISTRATOR C BY M382(10/88) - � DEPUTY N 0 7 ZOOS POSITION ADJUSTMENT REQUEST EM N0 �Jr: !t C DATE I I t 7 ,. -.1. TRATOR DEPARTMENT NO. &14d � �� c�i� COPERS 4 DEPARTMENT: Health Services/Hospital 8 HC BUDGET UNIT NO. 9Raw G NOS. v�ri3us AGENCY NO. A_18 ACTION REQUESTED: Increase hours to the listed positions and incumbent nursing staff in accordance with the MoU between the County and the California Nurses Association for the semi-annual period ending October 2004. See attachment. PROPOSED EFFECTIVE DATE: 1/11/05 CLASSSIFICATION QUESTIONAIRE ATTACHED: YES D NO 8 Cost is within dept budget: Yes 8 N o❑ TOTAL ONE TIME COSTS (non-salary)ASSOCIATED WITH REQUEST: $ -0- ESTIMATED TOTAL COST ADJUSTMENT (salary/benefits/one-time): TOTAL ANNUAL COST $145.870.01 NET COUNTY COST $ -0- TOTAL THIS FY $ 72.935.00 N.C.C. THIS FY $ -0- SOURCE OF FUNDING TO OFFSET ADJUSTMENT: Reduction in over time costs. DEPARTMENT MUST INITIATE NECESSARY ADJUSTMENT AND SUBMIT TO CAO. USE ADDITIONAL SHEET FOR FURTHER EXPLANATIONS OR COMMENTS. Jamie Holgers & Frances Trant, Personnel Analysts (for)William B.Walker, MD, Health Services Director REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTM NT E UTY COUNt*ADMINISTRATOR DATE HUMAN RESOURCES DEPARTMENT RECOMMENDATION: DATE SEE ATTACHED Amend Resolution 71117 establishing positions and resolutions allocat g classes to the i /Ex ry schedule. Effective: Day following Board Action / ❑ (date) (f4KIP,tCTOR OF HUVAN RESOURCES COUNTY ADMINISTRATOR RECOMMENDATION DATE:. si a q Approve Recommendation of Director of Human Resources 6-b isap prove Recommendation of Director of Human Resources .- � F] Other: �._. (for) COUNTY ADMINSTRATOR BOARD OF SUPERVISOFZS,ACTION: John Sweeten, Clerk of he Board of Supervisors/County Administrator Adjustment � _FROVED CDISAPPROVED DATE: I ��h��- � � BY: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSON NEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION. Adjust class(es)/position(s)as follows: HUMAN RESOURCES DEPARTMENT RECOMMENDATION P300 #19824 INCREASE the hours of the following positions: Registered Nurse Beginning Level (VWXC) position #11771 from 24/40 to 32/40; Registered Nurse Advanced Level (VWXE) position #8061 from P1 to 32/40; Registered Nurse Experienced Level (VWXD) position #9925 from 20/40 to 40/40; Registered Nurse Advanced Level (VWXE) position #11804 from 24/40 to 32/400 9 Registered Nurse Experienced Level (VWXD) position #9865 from 32/40 to 36/40. TO: BOARD OF SUPERVISORS �f °�-�:j4�.• CONTRA FROM: Leslie T. Knight, Assistant County Administrator- Director of Human Resources COSTA DATE: January 25, 2005 "r•'�- COUNTY SUBJECT: Position Adjustment Resolution #19812 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION RECOMMENDATION Adopt Position Adjustment Resolution # 19812 increasing the hours of Medical Record Technician position # 9511 from 20/40 to 40/40. FISCAL IMPACT: The cost associated with this request is approximately $32,748 per year and will be offset by reductions in overtime and registry costs. BACKGROUND: This position is assigned to the Release of Information Unit at the North Richmond Center for Health. The increase in hours is needed to address increased workload and to provide efficient workflow in the Medical Records Department. This position is currently vacant and the department has had difficulty recruiting for apart-time position. In order to provide adequate staff coverage, the department has had to rely on overtime and registry staff at a significantly higher cost to the county. RESULT OF NEGATIVE ACTION: Without the increase in hours, the department will continue to have inadequate staff coverage and will be forced to continue to use overtime and registry staff. i /) [A CONTINUED ON ATTACHMENT: 40000�YES SIGNATURE: V A _14NOW,- RF�OMMENDATION OF COUNTY ADMINISTRATOR RECOMMEND I BOARD COMMITTEE "APPROVE OTHER r SIGNATURES ACTION OF BO ON T � APPROVED AS RECOMMENDED � OTHER VOTE OF SUPERVISORS HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT � , _ 1 COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE ARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Orig.Dept: Human Resources Department ATTESTED ��vk e �`-' lio� Cc: County Administrator JOHN SWEETENQLERK OF TW BOARD OF SUPERVISORS AND COUNTY/ADMINISTRATOR C BY _ �J ,DEPUTY M382(10/88) DEC 1 7 2 .04 _ POSITION ADJUSTMENT REQEUST ,-�,;-� , r IrjNO. 1W 4 /Z VW, OFFICE GF �1�: ;' DATE COUNTY ADMIN'S"7`7 r"'OR -i DEPARTMENT/ GOFERS DEPARTMENT: Health Services/Hospital BUDGET UNIT N0. 0540 ORG NO. 6414 AGENCY NO,, A-18 Action Requested: . Increase hours of Medical Record Technician position #9511 (Vacant) from 20/40 to 40/40. Proposed Effective Date: Classification Questionnaire attached: Yes D No ✓ / Cost within Department's budget: Yes ✓ No El Total One-Time Costs (non-salary) associated with request: $ 0 Estimated total cost adjustment (salary/benefits/one time): Total annual cost $ 32,748.66 Net County Cost $ 0 Total this FY $ 13.645.27 N.C.C. this FY $ 0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Reduction in overtime and registry costs. Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. (f r) Department Hea� REVIEWED BY CAO AND RELEASED TO HUMAN RECOURCES DEPARTMENT A7 6eputy County Administrator ate HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE INCREASE hours of Medical Record Technician (VNTB) position #9511 from 20/40 to 40/40. Amend Resolution 71/17 establishing positions and resolutions locating classes tot Basic/ empt salary schedule.. CD Effective: � Day following Board Action. coo') ❑ (Date) "WWI' �� - � (for) Director`of Human Resources --� COUNTY ADMINISTRATOR RECOMMENDATION DATE: N \6, Approve Recommendation of Director of Human Resources = ❑ Disapprove Recommendation of Director of Human Resources o Other: (for) County Administrator BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors and County APPROVED DISAPPROVED❑ Adjustment Administrator Date: J l�.%�c,�C� �.,�� ,�� u S BY: POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD A ON. Adjust classes)/position(s) as follows: If Request is to Add Project Positions/Classes, please complete other side Awl- TO: BOARD OF SUPERVISORS Contra FROM: John Sweeten -- `j �• County Administrator a' COSta C DATE: January 25, 2005 C ounty=-�-'� SUBJECT. Position Adjustments in Detention Medical SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): ADOPT Resolution #2005/60 to adjust the Phase 112004/2005 Budget Rebalancing Plan approved by the Board of Supervisors on August 10, 2004, as recommended by the County Administrator. FISCAL IMPACT: None. Increased position costs will be absorbed within the current Department Budget. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): On August 17, 2004 the Board of Supervisors approved Position Adjustment Resolution #2004/435 which reduced the hours of twelve positions in the Department of Health Services Detention Medical program. These position reductions were requested as part of the 2004/2005 Phase II Budget Rebalancing Plan and were made possible due to the anticipated implementation of a robotic pharmaceutical distribution system to be implemented in the County jails. Due to unanticipated issues involving the purchase, delivery and installation of the new system, it will not be operational by the end of January as originally planned. Currently, it is anticipated that the system will be fully functional by the end of March 2005. Therefore, the Health Services Department is requesting that the position reductions be delayed with a new effective date of"on or before June 30, 2005." This will allow the Department sufficient time for installation of the equipment and complete testing. Position hours will be reduced as soon as feasible, but no later than the end of the fiscal year. Impacted positions are shown on Attachment A. This new resolution supercedes and replaces Resolution 2004/435. CONSEQUENCES OF NEGATIVE ACTION: Reduction of the hours for the impacted positions, prior to the implementation of the robotic pharmaceutical distribution system, will result in the inability to distribute the needed pharmaceuticals in the County jails. CONTINUED ON ATTACHMENT: YES SIGNATURE: l"4A K 5 RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATI N F BOARD tOMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED<(( -111 ' <00060 CONTACT: JOHN SWEETEN,C1,k.RK OF TH BOARD OF SUPEFrVISORS AN COUNTY ADMINISTRATOR CC: c BY � ,DEPUTY THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this order on jAmagy 2.5.2005 1 by the following vote: AYES: SUPERVISORS GIOIA.9 UILKEMAI PIEPHO, DeSAULNIER AND GLOVER NOES: NONE ABSENT: NONE ABSTAIN: NONE RESOLUTION NO. 2005/,tin _ SUBJECT: Reduction of Hours for Certain Employees in the Health Services Department THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS in its capacity as governing Board of the County of Contra Costa and all districts of which it is ex-officio governing Board RESOLVES THAT: 1. The Board has considered the financial impact on the Health Services Department due to reduced funding and has considered the position and staff reduction/retention plans submitted by the Department. 2. The Board has considered the impact of limited funding and the staffing necessary for the efficiency of County government operations and has considered the staff retention plans submitted by the Health Services Department for the Detention Medical Program. 3. This resolution supersedes and replaces Resolution 2004/435. 4. In order to keep expenditures within available funding, it is necessary to reduce the hours of positions described in Attachment A on the dates indicated for reasons of economy, lack of funds or because the necessity for the position(s) involved no longer exists and to lay off employees accordingly. Said list is incorporated herein by reference, and the hours of said positions are hereby reduced effective on or before June 30, 2004. 0 5. The Health Services Department shall issue layoff or displacement notices, as the case may be, and give notice to the affected employees of the Board's action. 6. The Employee Relations Officer shall give notice of this Resolution to recognized employee organizations representing employees impacted by this action. 7. To the extent that the subjects of this Resolution are within the scope of representation pursuant to the Meyers-Milias-Brown Act (Government Code Section 3500 et seq.), this Board offers to meet with recognized employee organizations upon request concerning this Resolution. 8. Recognized employee organizations may submit to the Employee Relations Officer written requests to meet and confer on specific proposals with respect to the Resolution or resulting layoffs. This authorization and direction is given without prejudice to the Board's right to reduce or terminate the operations and services of the County and of Districts governed by this Board, and to eliminate classes of employees or positions as involving the merits, necessity, or organization of services or activities of the County or districts governed by the Board and.not within the scope of representation. 9. This action is taken without prejudice to pending consulting, meeting, and meeting and conferring with recognized employee organizations. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: JANUARY 25,22005 JOHN SWEETEN, Clerk of the Board of Supervi ors,and County Administrator ors By C) puty cc: Human Resources Auditor Controller County Administrator Health Services Director Attachment CONTRA COSTA COUNTY POSITION HOURS TO BE REDUCED OR INCREASED DEPARTMENT: Health Services — Detention EFFECTIVE: No Later ThanClose of Bus"inessJune 30, 2005 .. .V.•:. .:•.::............................::•...\..... ..... •� .1.•.J....L... a h •. .L n.nn............•............ .. �1 .• .::::::. .......l.......•..:::::::::::::.:.Y:'h•:..•�... ! r h r.r. }}•:r .. ...... ..i.t.....Ja. .. .....'{.....J....y.n....................... vr.:v:•v.. •.v. 1 n.• :�V •n...L{K\ / ?. 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