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Home My WebLink AboutMINUTES - 01182005 - C20-C22 Contra TO: BOARD OF SUPERVISORS _ .,;+ .-3: .' . .:. Costa FROM: Leslie T. Knight Assistant County ..,��., .T Administrator—Director of Human Resources = County DATE: January 18, 2005 01 SUBJECT: P30019797 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AM JUSTIFICATION RECOMMENDATION: ADOPT Position Adjustment Resolution Number 19797 to Add an Employment and Human Services Division Manager — Project, Administrative Services Assistant III and Social Service Program Analyst position, in the Employment and Human Services Department FISCAL IMPACT: Employment and Human Services estimates the costs of this action as $309,204 annually, to be paid for by Federal funding and State Child Welfare Cohort 1 Grant. BACKGROUND: The Children and Family Services Bureau of the Employment and Human Services Department has been awarded Federal and State grants for five years to ensure families in need of intervention receive the most appropriate support to meet their needs. The Department has received $1,300,564 for fiscal year 200-2005. The Employment and Human Services Division Manager — Project will provide lead direction, oversight and supervision to program staff in order to create countywide community capacity within the community and faith based organizations. The Social Service Program Analyst will prepare written procedures and policies, facilitate community meetings and committees and prepare program reports to the grant funders. The Administrative Services Assistant III will be assigned to the fiscal division and will track the new grants and payments to specific contractors in order to execute the expanded objectives financed within the grants. CONSEQUENCE OF NEGATIVE ACTION: If these positions are not authorized, the Employment and Human Services Department will be unable to institute the Child Welfare Redesign Project w "ll impact serv*lc*) outco es as agreed to with the acceptance of State and Federal grants. jo.outdo e., CONTINUED ON ATTACHMENT: IZ7YES SIGNATURE:/ zD RECOMMENDATION OF COUNTY ADMINISTRATOR CPPATION OFBOA ITTEE APPROVE OTHER SIGNATURESkq767��' ACTION OF BO RD NAPPROVED AS RECOMMENDED OTHER CAIA A0 .11 V07E OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF UNANIMOUS(ABSENT THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: Ckmtact Larry Daniel,F"'asomel Services Supervisor,5-1716 Cc: Human Resources Department ATTESTED &AN J County Admnistrat�-- JOHN SWEETEN,CL RK OF THf BOARD OFSUPERVISORS Community Services Department BY: DEPUTY t ll.—V� •�w OV 1 G 2004 11/04/00 t OFFICE OF POSITION ADJUSTMENT REQUES NO. kk COUNTY ADMIN'-c"ATOR DATE .ti.:i7y-as AyY.7Wr..6�s Department: Department No./ COPERS Employment&Human Services Budget Unit No. 502 Org. No. 5240 Agency No. A19 Action Requested: Add and fill 1 FTE Social Service Program Analyst X4SH 1 FTE Administrative Assistant III (APTA),and 1 (FTE)EHSD Division Manager-Project(XAD1)for Child Welfare Redesign Proposed Effective Date: Day after Board action Classification Questionnaire attached: Yes❑ No,K /Cost is within Department's budget: Yes, No ❑ Total One-Time Costs(non-salary)associated with request: $14,600 Estimated total cost adjustment(salary/benefits/one time): Total annual cost $309,204 Net County Cost $0 Total this FY $154,602 ' N.C.C.this FY $0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Federal Grant Funding,,State Child Welfare Cohort 1 grant Department must initiate necessary adjustment and submit to'CAO. Use additional sheet for further explanations or comments. (for)Department Head REVIEWED BY CAO AND RELEASED TO HUMAN ES DEPARTMENT Deputy County Adm istrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE: ADD one Employment& Human Services Division Manager-Project position at salary level B82 '441 ($6548- $7978), one Administrative Services Assistant III at salary level B85 1631 ($5163-$6275) and one--Social-4 y' Inv Service Program Analyst at salary level KZ5 1642 ($5219-$6344) CD Resolution 71117 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule. =' Effective: Day following Board Action. p (Date) (fo Dire r o Human Re rcescn , COUNTY ADMINISTRATOR RECOMMENDATION DATES n r � 121 Approve Recommendation of Director of Human Resources 00 �❑ Disapprove Recommendation of Director of Human Resources . ❑ Other: (for)County ' istrator BOARD OF SUPERVISORS ACTION: John Sweeten,County Administrator and Clerk of the Board of Supervisors Adjustment .APPROVED F DISAPPROVED ❑ `� DATE. A ROV OF THIS ADJUSTMENT CONSTITUTES A PERSONNEUSALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/positon(s)as follows: If Request is to Add Project Positions/Classes, please complete other side 4 a TO: BOARD OF SUPERVISORS , �,... _.. ..� CONTRA FROM: Leslie T. Knight, Assistant County Administrator- Director of Human Resources o' ��N'� COSTA •yti Janus 18 2005 ` �� COUNTY DATE: January ks�,,��Uor'i� SUBJECT: Reallocation of the Class of Assistant County Auditor- Controller-Exempt and Amend the Performance Pay Plan ` for the Class SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: REALLOCATE the salary of Assistant County Auditor-Controller-Exempt (SA131) on the Salary Schedule from B85 2092 ($8,149-10,921) to B85 2253 ($9,553-10,542). AMEND the Performance Pay Plan to reflect the new salary level and the change from a seven (7) step range with five (5) merit steps and two (2) performance pay steps to a three (3) step salary range that includes one (1) merit step and two (2) performance pay steps. FISCAL IMPACT: This action reallocates the salary level of the Assistant County Auditor-Controller-Exempt downward from a top step salary of$10,921 to $10,842. Therefore, no increased cost is associated with the reallocation transaction. However, the Assistant County Auditor Controller--Exempt position is unfunded for FY 2004-05 and filling the position will result in an increased Net County Cost. For the remainder of the fiscal year, the increased NCC is $8,712 and will be covered from savings due to unanticipated vacancies. Savings will be realized in future fiscal years because of the reduced salary for the Assistant County Auditor-Controller class. REASONS FOR RECOMMENDATION/BACKGROUND.- This ECOMMENDATION/BACKGROUND:This action is necessary to ensure that the Auditor-Controller's proposed reorganization of the Administration Division is properly implemented. For the past seventeen years, the Office of the Auditor-Controller has had two top-level management positions to support the Auditor-Controller in managing the Office. The reorganization will permanently eliminate the funding of one of these top-level management positions and reallocate the duties accordingly. The proposed new salary level of the Assistant County Auditor-Controller- Exempt class is in alignment with other County fiscal/assistant department head positions. CONSEQUENCES OF NEGATIVE ACTION: Denial of this action results in maintaining the present salary level of the Assistant County Auditor-Controller position and the inability for the Auditor-Controller to reorganize the Administration Division to increase efficiency and decrease spending. CONTINUED ON ATTACHMENT: /"SES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE S ACTION OF BO N /7 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT COPY OF AYES: �-- --) AN ACTION TAKEN AND ENTERED ON THE NOES. MINUTES OF"THEARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Orig.Dept: Human Resources Department ATTESTED 1A Cc: County Administrator JOHN SWEETEN,CL OF THEI§OARD OF SUPERVISORS AND UNTY ADMINISTRATOR BYDEPUTY M382(10/88) 1 , THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on 1A]g11ARx lax 20-0c; I by the following vote: AYES: SUPERVISORS GIOIA1 UILKEMAIPIEPHO,DeSAULNIER AND GLOVER NOES: NONE ABSENT: NONE ABSTAIN: NONE SUBJECT: In the Matter of Amending the Performance Resolution No. 2005/49 Pay Plan and Reallocating the Salary on the Salary Schedule for the Assistant County Auditor-Controller— Exempt Class THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS in its capacity as governing Board of the County of Contra Costa and all districts of which it is ex-officio governing Board RESOLVES THAT: A. Salary„_Range: Effective January 1, 2005, the class of Assistant County Auditor-Controller- Exempt will be reallocated on the Salary Schedule from B85 2092 to B85 2263 Steps 1-3. B. Step Placement of Incumbent: An appointment to this class shall be made at Step 1 of the salary range. C. Merit Salary Increment Review: This is a single merit step class and is not subject to merit step increases. D. Performance Review: The appointing authority may, based upon an annual evaluation of work performance, award either one (1) 5% step increment or two (2) 5% step increments for outstanding performance and/or the achievement of �specific performance-based objectives (hereinafter referred to as outstanding performance) to the incumbent in the class of Assistant County Auditor-Controller- Exempt. If the employee does not receive outstanding performance pay on his/her annual evaluation date, an extra salary review date may be set by the appointing authority for six (6) months after the annual evaluation date. This date may be set by the appointing authority upon return of the Salary Review Report to the Director of Human Resources or at another time prior to the extra review date six(6) months after the employee's annual evaluation date. If the employee received an outstanding pay step of 5% on his/her annual evaluation date, the appointing authority may, based upon an evaluation of work performance, award an additional 5% outstanding performance pay step effective six (6) months after the annual evaluation date on the first of the month. If an employee was not awarded an outstanding performance step on his/her annual evaluation date, the appointing authority may, based upon an evaluation of work performance, award one (1) or two (2) outstanding pay step(s) effective six (6) months after the annual evaluation date on the first of the month. In no instance, however, shall an employee be awarded more than two (2) 5% outstanding performance pay steps between annual evaluation dates. At the discretion of the appointing authority, effective the first of a calendar month, approval for outstanding performance pay may be rescinded, based upon an evaluation of work performance, at any time between annual evaluation dates. Any outstanding performance pay step(s) in effect on the employee's annual evaluation date are subject to evaluation by the appointing authority and must be affirmatively recommended by the appointing authority to continue or be increased. No salary step beyond Step 1 may be awarded for satisfactory performance. Steps 2 and 3 are reserved exclusively for outstanding performance pay. No provision of this section shall allow salary placement beyond the uppermost step of the salary schedule/level to which the class is allocated. E. The annual evaluation date for outstanding performance steps for employees shall be set by the appointing authority. F. Other Provisions: Except as may be changed or modified by resolution hereafter, all provisions of the Salary Regulations are applicable to this class. CONTACT: Leslie Knight(5-1766) cc: Human Resources Department County Administrator Auditor-Controller TO: THE BOARD OF SUPERVISORS Its Contra FROM: Leslie T. Knight, Assistant County Administrator- Director of °; = Costa Human Resources �o -` County DATE: January 18, 2005 SUBJECT: Reallocation of the Salary of Human Resources Management Systems Coordinator on the Salary Schedule SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: REALLOCATE the salary of Human Resources Management Systems Coordinator (AGSE) on the salary schedule from B85-1631 to B85-1787. FISCAL IMPACT: The fiscal impact for the reallocation of the class is $12,580 annually. Twenty-five percent of the cost of this action is covered by charges to revenue generating user departments. Therefore,the annual net county cost to the Human Resources Department is $9,434 and is within the Department's budget. REASONS FOR RECOMMENDATION/BACKGROUND: Reallocation of the salary of Human Resources Management Systems Coordinator is required to correct a salary inequity between the classes of Human Resources Management Systems Coordinator and Payroll Systems Accountant Il. Both are single-position classifications that are the key functional Human Resources or Auditor- Controller Systems representative on the County's"PeopleSoft/Kronos Team".An equity adjustment is required to insure that the incumbent of the Human Resources Management Systems Coordinator class,who is critical to the continued uninterrupted operation of the Human Resources/Payroll System, is compensated at the same salary level as the incumbent's counterpart class in the Auditor Controllers Department. Both incumbents are responsible for the development, update, and maintenance of the Human Resources/Payroll System and both are responsible for ensuring the accurate processing of the advance,semi- monthly, and monthly pays. Both classes have the same responsibilities for the system within each of their respective departments and both need to be paid at the same salary level. This action will allocate the salary of Human Resources Management Systems Coordinator to the same salary level as Payroll Systems Accountant II. CONSEQUENCES OF NEGATIVE ACTION: Denial of this action continues the inequity in salary between the two classifications, results in an improper salary level for the classification of Human Resources Management Systems Coordinator and could impact the Human Resources Department's ability to continue to accurately and timely provide paychecks and the same level of support for the development and maintenance of the County's PeopleSoft/Kronos System. CONTINUED ON ATTACHMENT: YES SIGNATURE: _ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON A1C_ APPROVED AS RECOMMENDED OTHER E VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES NOES ABSENT ABSTAIN I HEREBY CERTIFY THAT THIS IS A TRUE AND AND CORRECT COPY OF AN ACTION TAKEN ENTERED ON THE MINUTES OF THE BOARD O PERVISORS ON THE DATE SHOWN ATTESTED: C. .� John Sweeten,CLERK OF THE BOAR JOF Orig.Dept:Human Resources SUPERVISORS AND COUNTY ADMINISTRATOR cc: County Administrator BY EPUTY M382(10/88) JAN 0 7 1 U POSITION ADJUSTMENT REQUEST NO. OFFICE OF DATE:January 6.2005 BOUNTY ADMINISTRATOR Department No./ Department Human Resources Department Budget Unit No. 0035 Ong No. 1351 Agency No. A-05 Action Requested REALLOCATE the.salary of Human Resources Management Systems Coordinator(AGSE) on the salary schedule from 885-1631 ($5,163.09-$6,275.78)to B85-1787 ($6,025.48-$7,324.01) Proposed Effective Date: January 6.2005 Classification Questionnaire attached: Yes❑ No ❑/Cost is within Department's budget: Yes ❑ No ❑ Total One-Time Costs(non-salary) associated with request: $ Estimated total cost adjustment(salary/benefits/one time): Total annual cost $ $12,578.80 , Net County Cost $,9,434.10 Total this FY $_ 6,289.40 N.C.C.this FY $4,717.05 SOURCE OF FUNDING TO OFFSET ADJUSTMENT: Within Department Budget 25% Salary Offset by Revenue Generating User Departments) Department must initiate necessary adjustment and submit to GAO. Use additional sheet for further explanations or comments. (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT r::;' - Deputy Co my Administrator bate HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATEJanuary 6. 2005 REALLOCATE the salary of Human Resources Management Systems Coordinator(AGSE) on the salary schedule from 1385- 1631 ($5,163.09- $6,275.78)to B85-1787($61025.48-$7,324.01). (Budgeted)(Al Districts) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule. Effective: ❑ Day following Board Action. C1 January 1. 2005 (Date) (for) Director of Human Resources,_ CO TY ADMINISTRATOR RECOMMENDATION DATE 7 Approve Recommendation of Director of Human Resources Jr El Disapprove Recommendation of Director of.Human Resources 13 Other: (for)CoMy Administrator BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors Adjustment APPR.. VED SAPPROVED ❑ and County Administrator DATE BY APP VAL 6F THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s) as follows: