HomeMy WebLinkAboutMINUTES - 01182005 - C1 TO: BOARD OF SUPERVISORS Contra
FROM: MACJJRICE M. SHIU, PUBLIC WORDS DIRECTOR ni Costa
DATE: JANUARY 18, 2005 ` •--• County
sra J
SUBJECT: APPROVE Project Contingency Fund Increase and APPROVE and AUTHORIZE the Public
Works Director, or designee, to execute Contract Change Order No. 3 for the Strentzel Lane
Erosion and Sediment Reduction project, Martinez area, (District II).
Project No. 7505-6F8476-03
SP771C REQUESTS)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE Strentzel Lane Erosion and Sediment Reduction project contingency fund increase of$45,000.00 for a
new total of$76,555.53 effective January 18,2005,and APPROVE and AUTHORIZE the Public Works Director,
or designee,to execute Contract Change Order No.3 with W.R.Forde Associates,effective January 18,2005,in an
amount not to exceed.$51,955.00 to a new payment limit of$391,250.80 for unforeseen extra Work.
FISCAL IMPACT":
The Project contingency funds are currently insufficient to cover the increased cost. The increase in contingency
funds will be funded by the 40%Regional Water(duality Control Board,35%Count Road Funds,and 25%United
States National Park Services.
Continued on Attachment: SIGNATURE:
WP
OMMENDATION OF'COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
ROVE [ OTHER
SIGNATURE(S):
ACTION OF BOA)( JANUARY 18ON , 20105
APPROVED AS Rt OMMENDED® OTHER (�
I hereby certify that this is a true and correct copy of an action
VOTE OF SUPERVISORS taken and entered on the minutes of the Board of Supervisors on
XX UNANIMOUS(ASSENT NONE_ ) the date shown.
AYES:w NOES:
ABSENT: ABSTAIN:
PE
ATTESTED: JANUARY 18, 200.5
G:\CrpData\Const\BOt2005\1-18-05 Strentzel bane-CO and Contingency.doc JOHN SWEETEN,Clerk of the Board of Supervisors and County
Adrnini5tratar
Orig.Div:Public Works(Construction Division)
Contact: Mike Carlson(313-2321)
cc: County Administrator
Auditor-Controller By ,Deputy
Public Works
Design
P.Edwards
Contractor
SUBJECT: APPROVE Project Contingency Fund Increase and APPROVE and AUTHORIZE the Pudic
Works Director, or designee, to execute Contract Change Order No. 3 for the Strentzel Lane
Erasion and Sediment Reduction project, Martinez area, (District II).
Project No. 7505-6F8476-03
DATE: January 18, 2005
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS AND BACKGROUND:
Additional funding is needed to pay the contractor for extra work that was not part of the original contract. The
extra work consisted of shifting the alignment of the storm drain line to avoid a city water lime in Alhambra Valley
Road. The original plans inaccurately located the storm drain line. Once work was begun within the roadway,the
water line ruptured causing delays for the contractor. The storm drain was realigned to miss the water line,but this
caused additional excavation, backfill and pavement for the contractor. This change order will compensate the
contractor for this additional work. The additional work costs exceed the project contingency fund. Approval of the
project contingency fund increase is required to compensate the contractor for the additional work.
CONSEQUENCES OF NEGATIVE ACTION:
The lack of approval would prevent successful completion of this contract and preclude payment to the contractor
for required work.