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Home My WebLink AboutMINUTES - 01172005 - C.65 I ✓ i SF---L TO: BOARD OF SUPERContraVISORS •:•== � ; _�.• FROM: John Sweeten, County Administrator A� ,a 9p . ,a Costa DATE: January 17, 2005 Sr9'co`urz County SUBJECT: Community Services Department Monthly Update S I SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ACCEPT monthly update on the operations of the Community Services Department. FISCAL IMPACT: No impact from this update. BACKGROUND: To enhance oversight of the Community Services Department the County Administrator is conducting monthly meetings with the department to receive updates on program issues and to plan and/or authorize actions that may be needed. To ensure they remain updated regarding the status of the program, the Board of Supervisors directed the County Administrator, or his designee, to provide them with a monthly status report. I Attached is the regular monthly report on the operations of the Community Services Department. This report includes updates on fiscal and audit issues, personnel issues, the Policy Council, licensing issues and other programmatic issues. 99MiMiW589M ATTACHMENT: NO YES SI CATURE RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION F ABOARD COMMITTEE APPROVE OTHER SIGNATURE(S): I ZZ ACTION OF BO D N Q APPROVED AS RECOMMENDED �_ OTytER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. UNANIMOUS(ABSENT , ) AYES: NOES: ABSENT: ABSTAIN: Contact: Dorothy Sansoe(5-1009) cc: Community Services Department ATTESTED County Administration ETEN,C K OF THE BOARD OFSUPERVISORS BY: DEPUTY O N T_• C O S T• COUNTY To: John Sweeten, County Administrat r COMMUNITY SERVICES DEPARTMENT From: Joe Valentine, Executive Director Toe valentine Subject: Monthly,Report Executive Director Date: December 19, 2005 Patricia Stroh,PhD t X Program Services _ Director I am submitting the following report to ensure ongoing communication with the County Administrator regarding all issues pertaining to the Head Start program and the Community Services Department(CSD). A. Board of Supervisors 1. On December 5, we provided a Department "Oversight Report"to the Board of SupervisorsiFamily and Human Services Committee. The purpose of the report was to communicate to the Board the most critical issues facing the Department and what we're doing to address them. The key issues highlighted were: preparing for the 2007 Federal Head Start Triennial Review; teacher vacancies and recruitment; improving safety and security in the classrooms; facility upkeep; and revitalizing the Economic Opportunity Council and C+SBG Strategic Plan. B. Fiscal and Audit Reports 1. Asa follow-up to the November"limited scope review"of state funded child development programs by the California Department of Education, CSD has instituted procedures that will require additional documentation from sub- contractors toy support their payment demands for child services reimbursements. 2. The Department of Community Services and Development conducted a monitoring visit of our Home Energy Assistance and Weatherization programs this month. The Auditor concluded the monitoring visit by announcing that he had no findings this year. 3. The annual audit of the Department's child development program for the fiscal year ending June 30, 2005 has been completed. It was conducted by an independent audit firm, Caporicci & Larson. Their report was mailed to the State in time to meet the December 16 deadline and copies were also sent to the County Administrator's office and the Auditor-Controller. There were only two technical findings, neither of which have any fiscal implications. 4. The Department's Head Start, Community Service Block Grant, and Energy programs were selected for the FY 2004-05 Single County Audit by Caporicci &Larson. 5. The Department has submitted its indirect cost rate proposal to the 4 < Department of Health and Human Services for the fiscal year ending June 30, e. 2005. 2425 Bisso Lane Drive,Suite 260 Concord,California 94520 Tel 925 646 5540 Fax 925 646 5904 Sv w.ccccsd.org John Sweeten Page 2 December 19,2005 C. Personnel Report 1. With the assistance of Risk Management,the Department has contracted with a safety consultant firm, "Environmental and Occupational Risk Management,"to provide customized training to our classroom teachers on how to minimize injuries in the pre-school classroom environment. Development of the customized curriculum has already begun, and the training will bye provided in multiple locations in the next several months. D. Policy Council 1. In November, two members of the Head Start Policy Council Executive Committee attended the Region IX conference in Pasadena, CA to build their leadership skills and gain a deeper understanding of issues that affect our regional Head Start programs. The Policy Council chair reported on what he learned to the Policy Council members during their November meeting and provided them with ideas on how they can be active advocates for families and communities. 2. The Policy Council received training on the "The Project Approach,"which is a curriculum enhancement based on the in-depth study of a topic of interest to children. Projects support the development of a child's cognitive skills, dispositions, and feelings. 3. The 2005-06 Policy Council training calendar was presented during November's�PC meeting. This calendar was developed by the Policy Council Executive Committee from information gathered from members about their i training interests and needs. E. Special Projects/Activities I. In an effort to focus on cold and flu prevention, CSD partnered with Contra Costa Public Health to sponsor a special hand washing event at the GM-3 site in Richmond. Media such as CCTV, Public Health,the Contra Costa Times, the Richmond Post, and New Dynasty TV came out to Room 10 to film the children washing their hands and singing the hand washing song. The event wIas a great success in communicating to the children and to the public the ii+ portance of hand washing in the prevention of the cold and flu virus. 2. Joe Valentine has been appointed to the Contra Costa County Workforce Development Board and has agreed to serve on the Board's"Youth Council." Services to at-risk youth is one of the strategic areas of focus for the Department's Community Action Plan. Joe is also representing the Department on the First 5 Commission, and has been nominated to be the Commission's Secretary/Treasurer for 2006. 3. CSD has been awarded$3,000 by the California Head Start Association to implement ithe First Smiles Oral Health Parent Training Project. Through this project, a minimum of 75 parents and the teachers of their children will be trained in the California First Five First Smiles oral health training curriculum)in February 2006, in celebration of Children's Oral Health Month. Tlie curriculum stresses the importance of baby teeth and provides strategies to keep teeth healthy. A post training and six-month follow up survey will be conducted to evaluate the effectiveness of this project. John Sweeten Page 3 December 19,2005 Parents will be provided a gift bag of dental supplies for their entire family as an incentive to attend the training. Cc: Pat Stroh, Progr Ilam Services Director Policy Council LFamil� uma�-Ser-utc�s-GommittEa, Maria Fort,.ACF Jingle helps spread cleanliness rage i of i CONTRA COSTA TIMES Posted on Wed, Dec. 07, 2005 Jingle helps spread cleanliness Wash your hands, Wash your hands Flu season is here Cover yourself when you cough or sneeze Don't spread the bugs this year. While on buses, While on trains Where you work or live Take good care, be germ-aware Flu's not the gift to give Sung to the tune of"Jingle Bells" RICHMOND --There's nothing like a catchy jingle to prevent colds or flu. At least that was the message of 19 Head Start students who performed the jingle "Was i Your Hands" on Tuesday at the Congressman George Miller III Children's Center. The 3-to 5-year-olds performed the song to let the public know that the best way to prevent colds and flu Is by washing hands and covering coughs and sneezes!The event was scheduled as part of National Hand Washing Awareness Week, which runs from Dec. 4 to 10. The same jingle, set to the tune of"Jingle Bells," was performed by 2,300 children at 28 Head Start locations around the country. Contra Costa Health Services taught the students how to perform the song. For information about flu prevention, and to hear the "Wash Your Hands"jingle, go io cchealth.org/topics/flu/. For a schedule of flu shot clinics,call 925-313-6469. - John Geluardi 2005 Gonmic-'liivae'.enm and w,u xrvice soinces All k litsHe,ened lit47 1,1cwx0ntrnaxm[inies.cnm http://www.contracostatimes.co�mld/cetimes/living/health/13347818.htin?template=con... 12/19/2005 1 the site or me' uuc «�. � . . __ _ ne 11ab unu ..•� -•--o-__-_ .. r adult,Punongbaya._ti '��s srArrT� late; in his .Redwood Street to re-energize joined by d his twin now has titanium P attack—hoping Jerry Jerry Festejo anrising .cam' alion into what they sat Our perspective is •:• brother, Jeff, were P Hercules pohce arrested two file wasan unprovoked attack P-- Hercules on ection withe sa} esteio su^eree massive tniuries through downtown teenagers in confit ossibly a hate crime• Sept, 10,when a fnrough ... and there have been nc the afternoon of attack, but the Contrah onoY ancThey were driving ,er who is County District orney some teenage, Vallejo, them. i ,S Jerry Festejo, JLAR overf$ERnE WE LIVE ion ofSONG FOR THE SEASON ice I re- it x : IE a - � f tMSC. ecrin�ir�`^r Xr's,t•,�� .vim.� • 6 00 ".i - � � lad• ' f F *� r - L f.. mnual 11 J 9- 4 J� � ly dec ention ).m.t0 �� s Y f orlting _ decor utlftd,n •, �s: � ie city )epart- h layout Te' i INS C ntilal" r4.. rm at tch year zing in -is for schools ompers, l Pub de P� �amP , .s,•', '..• .� x . alesian)• i chmond Departah �. . . L ; s started rfilet, i r 3nson in r was held 10th and ?. aen,most # "' at the au- v ` to year it is that the wiLL oned and s typically , .MAR uFRENElfI . KD M 5 ald . Ist revered n Pokers,Marco Baca,Alexander Apodaca ;n le set to the tune of Jingle Bells,om Tuesday at the Congressman George ;all Queen �FIILDREN PERFORM aflu-prBvention j 9 e title of in 1e was performed by 2,300 children at�S Head Siad locations around the country ata- Miller III Children's Cenatejhe� e n9 From left are Jade Dennis,Camry ed on and Leonardo Montoy 'mss _ Ic gone on spr j rch as UC Marr/, he Univer- Awa=ene's Natio Ran t are X20,aof Wash your hands,Wash yotu,hands we knwiaiCh.runs from'Washing 4 to 10:' most:high The same jingle, set to the time2,300 10CHMON�: Flu.season is here you cough or wY P "was a formed by 2,300 :recreation a Cover yourself when y angle B„�, p- s .say that Head Start students Since ono sneezechildren at 28 Head Start locations madly guar to Promote ns Don't spread the bugs this year around the country ervices y's strain o tie on tram . Contra Costa Health S e•iorrr . organizers By John Geellu�d While on buss,While taught the.students how to.p ;ide help to TrMFS STAFF Where you work or trve P g fit ive. like a catchy Take good care, be gernraware th�Fo n� information about SWING: Of here's nothing .Wash You! jingle'to prevent colds or flu �,s not the gift to give preveittior.,and to hen the rent limited sjingle, oo to ccheaflu shg At least that was the message its.The dec of 19 Head Start siudents _Sung to the tune of"Jingle Bells" H toolid�flul- For a Schedule of 11u sho who performed e Jingle a"Wash t in place at d flu is by wash- clinics, call 925-313-6469. er for Satur- Your Hands" Tuesday Ray to prevent colds an coughs and Settior W Congressman George nig hands and covering Reach John Geluardi at 5lo-2S2-ZyS� ;_band swing Center. sneezes. _, f nr iueluardi@ctirrmes.com. P nrrr,PF- Children's _ _._u....of�I ed the