HomeMy WebLinkAboutMINUTES - 01112005 - D.2 4 Contra
TO: BOARD OF SUPERVISORS
FROM: STEVE WEIR, County Clerk-Recorder and Costa
JOHN SWEETEN, County Administrator
GATE: January 11, 2005 County
SUBJECT: APPROVE and AUTHORIZE the Clerk-Recorder or designee to execute a contract
with Elections Systems & Software for a Vote Tabulation System and Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE AND AUTHORIZE the Clerk-Recorder, or designee, to execute a contract with
Election Systems & Software, Inc. (ES & S) not to exceed $8,981,853 to purchase and license
vote tabulation equipment and related software and services.
FINANCIAL IMPACT:
Of the initial contract amount, $6,736,390 is earmarked for Contra Costa by Proposition 41 (the
Voting System Modernization Bond, March 2002). Under Proposition 41, a local match of 25%
is required, which is $2,245,463. Of this amount, not less than $1,725,000 shall be a credit by
ES & S. The remaining $520,463 shall be covered by HAVA (Help America Vote Act) grants
and/or local agency reimbursements and/or General Fund. General Fund contribution is capped
at $300,000. tangoing licensing, maintenance and support will not exceed $375,000 annually,
after the initial term of the contract (beginning 1/1/07).
REASONS FOR RECOMMENDATION/BACKGROUND:
Proposition 41 provided funding for local governments to upgrade their election systems.
Conforming equipment for Contra Costa County's current system is not available.
Due to the Federal Help America Vote Act (NAVA), by 2006 we must have in place a way to
allow voters with physical and/or visual disabilities to vote confidentially and unassisted. Our
current system does not allow for such access.
CONSEQUENCES OF NEGATIVE ACTION:
The department's existing tally equipment is over 20 years old and we are experiencing a
dramatic increase in maintenance issues. Additionally, if we do not meet Federal HAVA
requirements for accessibility and language issues by 2006, the County will be subject to State
and Federal sanctions.
CONTINUED ON ATTACHMENT: Y SIGNATURE:
RECOMMENDATION OF COUKfY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
.- APPROVE OTHER
SIGNATURE(S):
ACTION OF BOA . N Jmua.r 11 2005
APPROVED AS f -COMMENDED OTHER I
Speaker: Alfie Charles, Sequoia Voting Systems, 3233 Bradlevar Court, Elk Grove.
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND
UNANIMOUS(ABSENT ) CORRECT COPY OF AN ACTION TAKEN AND
ENTERED ON MINUTES OF THE BOARD OF
AYES: NOES: SUPERVISORS ON THE DATE HOWN.
ABSENT: ABSTAIN:
Contact: Candy Lopez, ATTESTED:(DATE)
6-4173 JOHN SWEETEN, E OF THE BOA�WF SUPERVISORS
cc: L.Strobel ^<�N UNTY ADMINISTRATOR
BY: /r,_r" �.:.�,�'' .�, o. deputy