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HomeMy WebLinkAboutMINUTES - 01112005 - C.3-C.4 TO: BOARD OF SUPERVISORS Contra FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR a; .. ;+ Caste DATE: January 11, 2005 � County SUBJECT: Amendment No 4 to the Consulting Services Agreement with Nolte Associates Inc. Project No.:0676-6P4118-03 (Vasco Safety Improvements) Project No.:6X4472, 6X44$2, 6X4492 (State Route 4 Bypass project, Segment 3) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Amendment No. 4 to the Consulting Services Agreement with Nolte Associates Inc.effective November 1,2004 to increase the payment limit by$394,550 to a new payment limit of$1,024,550 to provide additional engineering services,engineering analysis for the State Route 4 Bypass project, Segment 3 and provide recommendations for potential safety improvements along Vasco Road, Brentwood area. FISCAL IMPACT: This contract amendment allows for an additional$394,550 above the previously amended contract for$630,000. The State Route 4 Bypass, Segment 3 portion is funded by the State Route 4 Bypass Authority. The Vasco Road Safety Investigation is funded with Local Road Funds. There is no impact to the General Fund. ,i Continued on Attachment: ® SIGNATURE: v� E RECOMMENDATION OF COUNTY ADMINISTRATOR © RECOMM�IDATION OF BOARD COMMITTEE 'APPROVE ® OTHER SIGNATURE(S): �.F {` ACTION OF BOON .JANUARY 11, 2005 APPROVED AS COMMENDED OTHER [] VOTE OF SUPERVISORS , I hereby cern that this is a true and correct co of an action XX UNANIMOUS(ABSENT NONE ) Y fY copy AYES: NOES: taken and entered on the minutes of the Board of Supervisors on ABSENT: ABSTAIN: the date shown. BFJe G:\TransEng\2005\BO-TE\BO Vasco Rd-Nolte 4th amend.doc ATTESTED: JANUARY-11, 2005 JOF N SWEETEN,Clerk of the Board of Supervisors and County Orig.Div: Public Works(Transportation Engineering Division) Administrator Contact: Bill Fernandez(313-2294) cc: E.Kuevor,CAO Auditor-Controller Community Development By Deputy PW Accounting Construction SUBJECT: Amendment No. 4 to the Consulting Services Agreement with Nolte Associates Inc. Project No.:0676-6P4118-03 (Vasco Safety Improvements) Project Nos.:6X4472, 6X4482, 6X4492 (State Route 4 Bypass project, Segment 3) DATE: January 11, 2005 PAGE: 2 of 2 REASONS FOR RECOMMENDATIONS AND BACKGROUND: Vasco Road Safety Investigations: Vasco Road has been the source of much controversy and scrutiny regarding perceived safety issues. Nolte Associates Inc. has been hired to impartially review and assess the existing road geometry,make recommendations and produce cost estimates for potential safety improvements.Due to additional work requested in public forum,the scope of work has expanded and the original budget has been exceeded. This amendment will allow Nolte to be reimbursed for incurred expenses and allow the study to continue. State Route 4 Bypass, Segment 3: Design staff has currently brought the project to the 95%level and is proceeding to 100%design completion. Under this original contract,Nolte's staff has been augmenting Public Works staff by providing specific expertise and help, in order to meet the design schedule. This amendment will allow Nolte to provide additional drainage design services to further augment Public Works staff. CONSEQUENCES OF NEGATIVE ACTION: If the amendment is not approved, the projects will be delayed. AMENDMENT No. 4 CONSULTING SERVICES AGREEMENT PROJECT NAME: State Route 4 Bypass Project, Segment 3, and Vasco Road Safety Improvements Study Project Nos.: 6X4472, 6X4482, 5X4492, 6P4118 1. Parties: Effective on November 1, 2004, the County of Contra Costa, a political subdivision of the State of California, hereinafter referred to as "Public Agency," and Nolte Associates Inc., hereinafter referred to as "Consultant," mutually agree and promise as follows: A. To increase contract payment limits by $394,550. $244,550 for the State Route 4 Bypass Project, Segment 3 $150,000 for the Vasco Road Safety Improvements Project 2. Purpose: The parties desire to amend the agreement they entered into effective December 9, 2003, and amended January 20t' and May 4t 2004, entitled "Consulting Services Agreement," hereinafter referred to as the "Agreement." The Agreement is to provide design services for the State Route 4 Bypass Project, Segment 3 and to provide engineering analysis and recommendations for potential safety improvements along Vasco Road in the Brentwood area. This amendment is necessary to reimburse the Consultant for additional work beyond the original scope of work. 3. Amendments to Agreement: Amend Section 1(e): Agreement Payment Limits to $1,024,550: Design Payment Limits to $301,000 (State Route 4 Bypass funds) Drainage/Hydrology/Hydraulics Design Payment Limits to$443,550(State Route 4 Bypass funds) Drainage/Hydrology/Hydraulics Design Contingency$25,000 (State Route 4 Bypass funds) Vasco Road Safety Improvements Study$255,000 (Road funds, Measure C funds) 4. Remaining Provisions: Except for the changes made by this Amendment, all provisions of the Agreement shall remain in full force and effect. 5. Signatures: These signatures attest the parties' agreement to this Amendment. PUBLIC AGENCY CONSULTANT By: By: Maurice M. Shiu (Designate official capacity in the business) Public Works Director By: By: (Designate official capacity in the business) Note to Consultant: For corporations, the contract must be signed by two officers. The first signature must be that of the chairman of the board, president or vice-president;the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasure. (Civ. Code, Sec. 1190 and Corps. Code, Sec. 313). The acknowledgement below must be signed by a Notary Public. CERTIFICATE OF ACKNOWLEDGEMENT State of California, ) )ss. County of ) On this date written below, before me, the undersigned Notary Public, personally appeared the person(s) signing above for Consultant, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capaeity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. Witness my hand and official seal. Dated: [Notary's Seal] NOTARY PUBLIC APPROVED AS TO FORM: SILVANO B. MARCHESI County Counsel GATransEngW051B0-TEtB0 Vasco Rd-Nolte 4th amend agreement.doc TO: BOARD OF SUPERVISORS Contra FROM: MAUR.ICE M. SHIU, PLBLIC WORKS DIRECTOR Costa' o. DATE: JANUARY 4, 2005 County � 7 SUBJECT: ADOPT Resolution No. 2005/ 33 accepting as complete the contracted work for the Bay Paint Parks Renovation Project. (Project No's. 7788-6.X5426-03) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: ADOPT Resolution No.2005/ "-3 accepting as complete the contracted work performed by DK Environmental for the Bay Point Parks Renovation Project, as recommended by the Public Works Director, Bay Point area. FISCAL IMPACT: Project was funded by 67%Park Dedication and 33%Proposition 12 Funds. REASONS FOR RECOMMENDATIONS AND BACKGROUND: The Public Works Director reports that said work has been inspected and complies with the approved plans,special provisions and standard specifications and recommends its acceptance as complete as of January 3, 2005. CONSEO ENCES OF NEGATIVE ACTION: Contractor will not be paid and acceptance notification will not be recorded. Continued on Attachment: ❑ SIGNATURE: 13"RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE [a-APPROVE ❑ OTHER SIGNATURE(S)`i�- . r ACTION OF BOARD ON JANUARY 11, 2005 APPROVED A�IECOMMENDED R9 OTHER ❑ VOTE OF SUPERVISORS NONE xx UNANIMOUS(ABSENT ) Thereby certify that this is a true and correct copy of an action AYES: NOES: taken and entered on the minutes of the Board of Supervisors on ABSENT: ABSTAIN: the date shown. ATTESTED: JANUARY 11, 2005 JOHN SWEETEN,Clerk of the Board of Supervisors and County Administrator PE:tb G:\GrpData\Const\BO\2005\1-4-05 BayPointParksRenovation-Resotution.doe Orig.Div:Public Works(Construction Division) By 7' ,Deputy Contact: Mike Carlson(313-2321) W P.Edwards,Construction S.Kowalewski,Traffic Contractor Recording Requested By: CONTRA COSTA Co Recorder Office CONTRA COSTA COUNTY STEPHEN L, WEIR Clerk-Recorder BOARD OF SUP'ER'VISORS DOC. 200 —0012 63--0+0 F�6 dn+ad@0 Y0JAN N 12, 2003 09:32:40 651 Pine Street, Roam ]Ob 92 Martinez, CA 94553 Tt l Pd ��� Nbr-0i r e rcl/ S R9/1-3 WHEN RECORDED, PLEASE RETURN TO PUBLIC WORKS DEPARTMENT Document Title(s) i IN THE NfATTER OF ACCEPTING AND GIVING NOTICE OF COMPLETION OF CONTRACT FOR THE BAY POINT PARKS RENOVATION PROJECT BAY POINT AREA, PROJECT NO. 7788-6X5426-03 i E Recording Requested By: Contra Costa County Public Works Dept. Construction division 255 Glacier drive Martinez, CA 94553 Return to: WHEN RECORDED, RETURN TO PUBLIC WORKS DEPARTMENT BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the Matter of Accepting and Giving ) RESOLUTION OF ACCEPTANCE Notice of Completion of Contract for the ) and NOTICE OF COMPLETION Bay Point Parks Renovation Project ) (C.C. § 3086, 3093) Bay Point Area, Project No. 7788-6X5426-03) RESOLUTION NO. 2005/ 33 The Board of Supervisors of Contra Costa County RESOLVES that: The County of Contra Costa on October 29, 2003 contracted with DK Environmental for installing various new park amenities, landscaping and access improvements, Bay Point, with American Contractors Indemnity Company as surety, for work to be performed on the grounds of the County; and The Public Works Director reports that said work has been inspected and complies with the approved plans, special provisions and standard specifications and recommends its acceptance as complete as of January 3, 2005. Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. PASSED BY THE BOARD on January 4, 2005 by the following vote: AYES: SUPERVISORS GIOIA, PIEPHO, CLOVER, DESAULNIER AND UILKEMA NOES: NONE ABSENT: NONE CERTIFICATION AND VERIFICATION I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: JANUARY 1.1, 2005 JOHN SWEETEN, Clerk of the Board of Supervisors and County Administrator By c. — , Deputy PE:tb GAGrpData\Const\I30\2005\1-4-05 SayPointParksRenovation-ACCEPTANCE.doc Contact: Mike Carlson (925)313-2321 Orig. Dept.:Public works(Const.) Recording to be completed by Clerk of the Board cc: Auditor P.Edwards,Construction S. Kowalewski,Traffic Contractor RESOLUTION NO. 2005/ 33