HomeMy WebLinkAboutMINUTES - 01042005 - C38-C42 TO: BOARD OF SUPERVISORS ., y _°„ V o I tra
FROM: LESLIE T. KNIGHT, Assistant County
Costa
Administrator-- Director of Human Resources
DATE: 1/4/05 County
SUBJECT: Adopt P300#19769
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ADOPT Position Adjustment Resolution No. 19769 reallocating the salary of Assistant Custodial Manager
downward.
FISCAL IMPACT: There will be a Net County Cost savings associated with this action. According to the
General Services Department, there will be a yearly cost savings of$6,910 per annum.
BACKGROUND: The General Services Department is requesting this downward reallocation of salary to
better represent the duties assigned to this class and to become more comparable with Custodial Services
salary ranges in our market. They would like to recruit for this vacant position at the correct salary level.
CONSEQUENCE OF NEGATIVE ACTIOW The classification will continue to be paid at a level higher
than the duties would deem necessary,
CONTINUED ON ATTACHMENT: '` YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RE M DATI N O ARD COMMITTEE
APP, QVE OTHER
SIGNATURES r # :
f €
ACTION OF BiAON <' � Y �' APPROVEDAS RECOMMENDED OTHER
�Ib � (� ��_�_
VOTE OF SUPERVISORSI HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
i COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
UNANIMOUS(ABSENT >..-�^'' )
AYES: NOES:
ABSENT: ABSTAIN:
Contact: Davida Amenta,Admin Services Officer 3-7125
Stacy Ruthrauff,Human Resources Analyst 5-1724 ^,
Larry Daniel,Personnel Services supervisor 5-1716 3
Cc: General Services,Administration ATTESTED
Human Resources JOHN SWEETEN,CLEF F T'HE B ARD OFSUPERVISORS
�3
,r
BY: fes°` \ ' C - .. '- 'l _. DEPUTY
POSITION ADJUSTMENT REQUEST0No_ AQAA
NO. � 7 4DATE 8/6/04
Department No.Department Office of the Shesriff Budget Unit No. 0273 OAgency No. 25
Action Requested REVIEW compensation for Inmate Industries Supervisor 64 and recommend sain allocation.
Proposed Effective Date 816104
Classification Questionnaire attached: 'Yes!_.! No �I Cost is within Department's budget: Yes l.! No
Total ane-Time Costs(non-salary)associated with request: $ 0
Estimated total cost adjustment(salary/benefits/one time):
Total annual cost Net County Cost $ 0
Total this FY N.C.C.this FY $ 0
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Any costs associated with this request will be paid by the Inmate Welfare Fund.
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments.
for artrrien#Head
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT
De u Count ` dministrator Date
HMMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE
ESTABLISH the classification of Inmate Industries Engraving Program Supervisory
(64HG) ; ALLOCATE to salary schedule/level KM5-1395 ($4,087-4,968) ; and RECLAS�&y
Inmate Industries Supervisor KM-1298 ($3,712-4,513) position #11748.
r�
�r
Amend Resolution 79197 establishing positions and resolutions allocating classes to the basic! salary schedule.
Effecilve: [] Day following Action.
C
/,9 -/-Q V (Date)
r Director of uman Resources
C LINTY ADMINISTRATOR RECOMMENDATION Date
pprove Recommendation of Director of Human Resources ------
Disapprove Recommendaton of Director of Human Resources
Other.
for Cou A ministrator
BOARD OF SUPERVISORS ACTION: Jahn sweeten,Clerk of the Board of Supervisors
Adjustment APPROVED M
Lo, DISAPPROVED ® and County Administrator
DATE BY 0 C"z I
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEUSALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust cless(es)lposition(s)as follows:
P300(M347)rev311510 t
i
l
TO: BOARD OF SUPERVISORS A
.- ... � ont1
t +
FROM: LESLIE T. KNIGHT, Assistant County "; Costa
Administrator—Director of Human Resources
County
DATE: 114f05 }
SUBJECT: Adapt P300#19761
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIEIC TION
RECOMMENDATION:
ADOPT Position Adjustment Resolution No. 19761 establishinthe classification of Stationary Engineer —
Systems Specialist 11 and retitling Stationary Engineer— System Specialist to Stationary Engineer— Systems
Specialist I in the General Services Department as recommended by the Human Resources Director.
FISCAL IMPACT: There are no Net County Costs associated;with this action. Costs associated with these
actions will be offset by the cost savings created by the Strata is Energy Plan (SEP). The County will save
$1,170,000 annually, by following the SEP. No General Fund onies or appropriation adjustment is needed.
According to the General Services Department, there will not b any initial costs, as General Services is not
adding any positions to this classification at this time. However, i the current incumbent of Stationary Engineer
— Systems Specialist is flexibly staffed upwards, the total ann al cost to the department will be $3,231.60,
which will be offset by the funds generated by the Strategic Energy Plan.
BACKGROUND: The General Services department is reque ting the establishment of Stationary Engineer
— Systems Specialist 11 as a result of the Strategic Energy Plan {SEP), which was approved by the Board of
Supervisors in February of this year. The SEP will save the Co my an estimated $1.2 million, an energy cost
savings of 12%. As part of this cost savings, the SEP calls or this new classification as an avenue for
advancement opportunities, which involves continuing develo ;ment of energy systems and the County's
personnel that are critical in advancing energy efficiency. By establishing the Stationary Engineer— Systems
Specialist 11, which will be a full journey level class, we will be allowing for the possibility for upward mobility
within the County. In addition, it is anticipated that the number of energy maintenance systems in County
buildings being run by remote access computers will double in the next few years, creating the need for
additional personnel.
CONSEQUENCE OF NEGATIVE ACTION: These actions are part of the Strategic Energy Plan, which is
estimated to lower the County's energy costs by approximately $1.2 million. Following the Strategic Energy
Plan better represents the needs of the General Services Department and of the County.
CONTINUED ON ATTACHMENT: 1. YES SIGNATURg:
RECOMMENDATION OF COUNTY ADMINISTRATOR MEND ION OF BOARD COMMITTEE
-"" APPROVE OTHER
SIGNATURES
i
ACTION OF BOARD PN f, . L1 _:d J X( � APPR?VED AS RECOMMENDED OTHER
/
VOTE OF SUPERVISORS 1 HEEBY CERTIFY THAT THIS IS A TRUE AND CORRECT
{ COP�OARD
OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
, r f. THE OF SUPERVISORS ON THE DATE SHOWN.
UNANIMOUS(ABSENT }
AYES: �'� NOES:
ABSENT: ABSTAIN:
Contact: Steve Siivelra,Admin Services Assistant ll I 3-7114
Stacy Ruthrauff,Human Resources Analyst 5-1724
Larry Daniel,Personnel Services Supervisor 5-1716
Cc: General Services,Administration ATTESTED - }
Human Resources JPHN SWEETEN,CLER F THE 8 ARD OFSUPERVISORS
BY: @- o• . i '� ._.._ DEPUTY
POSITION ADJUSTMENT REQUEST
t No.:
Date: {
011 A U pr�) i: Department No./ 11 11
Department: General Services Budget Unit No: 079 Org No.: 4034 Agepcy No.: 066
Action Requested: Establish classification of Stationary Engineer-Systems Specialist IT at salary plan
and grade QS5-1630 ($5,007.75-$5,521.04)
Proposed Effective Date: Immediately following Board Action
Classification Questionnaire Attached: Yes 0 No Z
Cost is within Department's Budget: Yes® No 0
Total One-Time Costs(non-salary)Associated With Request: $
Estimated Total Cost Adjustment(salary/benefits/one time cost): $
Total Annual Cost $ Net County Cost $
Total This FY $ N.C.C. This FY $
SOURCE OF FUNDING TO OFFSET ADJUST: There is no cost impact to creating this class.
Department must initiate necessary adjustment and submit to CACI.
Use additional sheet for further explanations or comments.
c
(for) DekAnt Klead
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT
i
-Deputy County Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION Date 12/17/2004
Establish the classification of Stationary Engineer-Systems Specialist II at salary. level
QS5-1630 ($5157.98-$5686.67)
Retitle Stationary Egnineer-Systems Specia-leis to Stationary En ineer-Sy fems Specialist I.
Amend Resolution 71/17 establishing positions and resolutions allocating clan s t.-the BasiclExemp 'a s ule a .6e c ibed above.
Effective: N Day following Board Action.
❑ (Date) 1 •,''1
(ori, it ctor of HumanResources
COUNTY ADMINISTRATOR RECOMMENDATION date 2--Ir ``7
[RApprove Recommendation of Director of Human Resource
[] Disapprove Recommendation of Director of Human Resources
[� Other:
(for) County AdminisItator
BOARD OF SUPERVISORS ACTION: John Sweeten, Cledorthe Board of Supervisors
Ad'ustmeFPROVED F,Yl\ DI APPROVED and County Administrator
DATE: _.t t 01 V C-,dZ -t (-, ' By:
APPROVAL OF JIS ADJ STMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING
BOARD ACTION
Adjust class(es)/position(s) as follows:
P300 (M347) Rev 711195
TO: BOARD OF SUPERVISORS E,-.-
� ` .�.. CONTRA
FROM: Leslie T. Knight, Assistant County Administrator-
Director of Human Resources 7 COSTA
`tiriS=K COUNTY
MATE: January 4, 2005
SUBJECT: P300#19802 '
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION III
RECOMMENDATION:
ADOPT Position Adjustment Resolution No. 19802 retitling the Housing Rehabilitation Coordinator to
Neighborhood Preservation Program Manager, reallocating the salary of Neighborhood Preservation
Program Manager from $8,843 - $7,102 to $4,676 - $5,684, and adding one (1) position.
ANNUAL 8r FISCAL IMPACT:
There are no Net County Costs associated with this action. This position will be funded using
Community Development Block Grant (CDBG) funds. There are no Net County Costs associated with
this action. The total annual cost of this position will be $85,262.40. The total FY 2004/2005 cost will
be $49,736.40.
BACKGROUND:
In August 2404, the Building Inspection Department requested the retitling and reallocation of the
Housing Rehabilitation Coordinator in the Building Inspection Department.
This request was submitted to propose a change to the organizational structure of the Neighborhood
Preservation Program in the Property Conservation Division to include the retitling of the Housing
Rehabilitation 'Coordinator to Neighborhood Preservation Program Manager. This class will be
responsible for the planning and the organizing of the Neighborhood Preservation Program.
Currently, the Neighborhood Preservation Program Specialist is performing the higher-level tasks of
the Housing Rehabilitation Coordinator as no position is allocated for that class.
A classification and compensation study concluded that the salary level was inappropriate for the
class and that some duties associated with the class were inaccurate and out-of-date.
CONSEQUENCE OF NEGATIVE ACTION:
If this class is not established, the services provided to customers of the Neighborhood Preservation
Program couldbe affected since all aspects of the program are to be planned and managed by the
Neighborhood Preservation Program Manager.
CONTINUED ON ATTACHMENT: '~YES SIGNATURE:
�'`fRECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
-"APPROVE OTHER
SIGNATURE(S): "l e t 4
s f ,
ACTION OF BOAi2D.X3N ��` '' r i? APPROVED AS RECOMMENDED OTHER
Y �•• �
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
UNANIMOUS(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ABSENT: ABSTAIN: SHOWN.
^
f --
Orig.Dept: Human Resources Department Larry Daniel(51716) ATTESTED V
Trish Raver(5-1778) JOHN SWEETEN,C K OFTBOARD OF
Building Inspection Department Anil Comelo(5-1155) SUPERVISORS AN OUNTY ADM#NISTRATOR
Cc: Building Inspection 3�
Human Resources `
BY _ir s�.-- r..;C. .zd o'� `�- ,DEPUTY
M382(10188)
POSITION ADJUSTMENT REQUEST , Y ' NO.
OFFICE OF lift OAT 1�.-0 �pr.;.
COUNTYADMINI�F r�.;�,�OR Department No./ � OPERS
Department > . �; �,� �, Budget Unit No. ,c _Org No. Agency Na.
Action Requesye rr T.
an add orie 1 Ide l horhood Preservation
Program Hiana er position. Proposed Ettective et 12_1 _
Classification Questionnaire attached! Yes 0 Na ti... .. .
Cost is within Department's budget: Yes a No d
Total One-Time Costs (non-salary) associated with request. $ 0
Estimated total cost adjustment (salary/benefits/one time:
Total annual cost $ 130,664 Net County Cost $ 0
Total this FY $Ao N.C.C. this FY $ 0
SOURCE OF FUNDING TO OFFSET ADJUSTMENT GI?", ds t
Depen ent must lnfdate necssawy adjustment and submit to CAO.
Use additional sheet for further explanations or comments.
ar epar m n ea
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURgtS DEPARTMENT
_ DdpUty Coutity Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE December 2 .2004
Please see attachment.
C
Amend fiesoiurdon T�Rlay
establishing positions and resolutions allocating classes to the c/Exempt salary ule as efsaribed af7iJve.
Effective: following Board Action. " ".
d (Date)
r-� or ire or o4 umResources
COUNTY ADMINISTRATOR RECOMMENDATION DATE: % ' >
&Approve Recommendation of Director of Human Resources F'
❑ Disapprove Recommendation of Director of Human Resources t
Other: `
or Counly Administrator
BOARD OF SUPERVISORS ACTION: Pk_0Tn Bate�helgr--, Clier'k of the Board-of-Supervisors
Adjustment DISAPPROVED [l " 7 �� X ° : ``and Count,Y dmin��,trator
DATE: BY.
APPROVAL OF ,r IS ADJ STMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)/position(s) as follows:
M(M347)Pev 7/1M
19802
RETITLE Housing Rehabilitation Coordinator(FAHB) to Neighborhood Preservation
Program Manager;
REALLOCATE the salary of Neighborhood Preservation Program Manager(FAHB, B85,
1756, $5,843 - $7,102)to (FAHB, B85, 1531 $4,676 - $5,684); and
ADD one (1)Neighborhood Preservation Program Manager position.
P300(M347)Attachment
TCS: BOARD OF SUPERVISORS
CONTRA
FROM: Leslie T. Knight, Assistant County Administrator-
Director of Human Resources COSTA
DATE: January 4, 2005 COUNTY
SUBJECT: P300#19804 t `
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFI' ATION
RECOMMENDATION:
Adopt Position Adjustment Resolution Number 19804 to add the following positions: twenty-four
Eligibility Worker I's, one Eligibility Work Supervisor, two S,Icial Service Program Assistants and one
Clerk Experienced Level.
FISCAL. IMPACT:
The annual cost for the twenty-eight positions is $1,379,9 0. State and Federal revenues will cover
$1,335,329 of the cost associated with this action. The County will incur the remaining $44,580 of
the cost.
BACKGROUND:
The CalWORKS and Medi-Cal programs have experienced a significant increase of applications.
The increased number of caseloads has increased workloads and overtime for existing staff. In order
to reduce the workloads and overtime costs, it is necessary,to add Eligibility Worker positions.
The EligibilityWorker positions will be assigned to the CaIWORKS and Medi-Cal programs in district
offices to assist with intake, continuing and field caseloads. The two Social Service Program
Assistant positions will provide lead direction and monitor the casework of the Eligibility Workers.
The Eligibility Work Supervisor will supervise the training unit staff. Supervisors from district offices
are normally reassigned to the training unit to supervise the trainees during training sessions.
However, due to the increase in workloads and the span of control, it has become difficult to reassign
staff to the training unit.
The Clerk Experienced Level will provide clerical support for the training unit staff.
CONSEQUENCE OF NEGATIVE ACTION:
The department will remain understaffed and they will not be able to provide an adequate level of
service to the clients. The Eligibility Workers will continue to experience an increase in workloads,
which will also negatively impact error rates and overtime compensation.
C
CONTINUED ON ATTACHMENT: --.YES SIGNATURE:
4 'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM EI NOF BOARD COMMITTEE
t APPROVEOTHER
SIGNATURE S r-11 `--'
ACTION OF BO ON >$ r I ' c a•-� APPROVED AS RECOMMENDEDOTHER
VOTE OF SUPERVISORS
I EREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
UNANIMOUS(ABSENT } COPY OF AN ACTION TAKEN AND ENTERED ON THE
AYES: ~' NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ABSENT: ABSTAIN: SHOWN.
Orig.Dept: Larry Daniel,Personnel Services Supervisor 5-1796(HR) ATTESTED
Sukari Beshears,Human Resources Analyst 5-1735(HR) JOHN SWEETEN,CL C3F T BOARD OF County Administrator �LIPERVISORS AN LINTY DMINISTRATOR
Renee Giometti,Personnel Services Assistant 3-1543(EHS) r
M382(10188)
By
DEPUTY
REUENLI)
NOV 2004
OFFICE OF ,
COUNTY AD INI TRATOR
POSITION ADJUSTMENT REQUEST NO. ��
DATE 11-2-04
Department: Department No./ COPIERS
Employment&Human Services Budget Unit No. 503 Org. No. 5261 Agency No. A.19
Action Requested: Add twenty-four(24)Eligibility Worker I's(XHWA),one(1)Eligibility Work Supervisors(XHHA),two
(2)Social Service Program Assistants(MSA),and one(1)Clerk-Experience Level(JWXB).
Proposed Effective Date: Day after Board action
Classification Questionnaire attached: Yes 0 No lel /Cost is within Departments budget: Yes No:Cl;
Total One-Time Costs(non-salary)associated with request: $0 CO
LO
Estimated total cost adjustment(salary/benefltslone time):
Total annual cost $11,379,909.54 Net County Cost $44,580,24
Total this FY $804,947.29 N,C.C. this FY $25,005.14
SOURCE OF FUNDING TO OFFSET ADJUSTMENT -~
Department must initiate necessary,adjustment and submit to CAO. i
Use additional sheet for further explanations or comments.
(for)Departmen ead
REVIEWED BY CAO AND RELEASED TO HUMAN RESO FS DEPARTMENT
int <{r t,,, ., ,, J . ., dt ,. /
Deputy County A iris ator DAto
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE: 1?1?n,IIDA_
ADD twenty-four (24) Eligibility Worker I' s at salary level 255 948 ($2625-$3191) ,
one (1) Eligibility Work Supervisor at salary level KKX 1506 ($4550-$5810) , two (2)
Social Service Program Assistants at salary level 255 13 ($4042-$4914) 'hnd jon (1) Clerk
Resolution 71117 estsbhWng positions and resolutions allocating classes to the Basic/Exempt salary schedule. '
Experienced Level at salary level 3RH 750 ($2577-$3198) .",
`
Effective: 0 Day following Board Action. s. I 3
"ate (Date} P, Lt
(fo ,,hector of-Human Resources
x
COUNTY ADMINISTRATOR RECOMMENDATION DATE:
Approve Recommendation of Director of Human Resources
■ Disapprove Recommendation of Director of Human Resources
p Otho-: (for)County Admillilstrator
BOARD OF SUPERVISORS ACTION: John Sweeten,Clerk of the Board of Supervisors
Adjustment 9ALF
VEDJ DISAPPROVED 0 And -0unty Administrator
t
DATE: � j BY: `�- ( �
APPRHIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETES}BY HUMAN RESOURCES DEPARTMENT
FOLLOWING BOARD ACTION Adjust class(es)lposition(s) as follows:
19802
RETITLE Housing Rehabilitation Coordinator(EAHB)to Neighborhood Preservation
Program Manager;
REALLOCATE the salary of Neighborhood Preservation Program Manager(FAHB, B85,
1756, $5,843 - $7,100 to(EAHB, B85, 1531 $4,676 - $5,684); and
ADD one(1)Neighborhood Preservation Program Manager position.
P300(M347)Attachment