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Home My WebLink AboutMINUTES - 01042005 - C33-C36 TO: BOARD OF SUPERVISORS Centra FROM: PUBLIC WORKS DEPARTMENT , t�7ai Costa DATE: January 5, 2005 ° '----- ` County SUBJECT: Appropriations Adjustment SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE Appropriations Adjustment No. 5059 authorizing new revenue in Fuad Construction (0562) in the amount of $3,890,728 and new revenue in Road Administration (0676) in the amount of $150,000 from miscellaneous government agencies and various fund reimbursements, and appropriating it to reflect appropriate categories for estimated expenditures in fiscal year 2004-05. FISCAL IMPACT: No impact to the general fund. This action provides additional appropriations from unanticipated revenues, reimbursements and carry-over funds from FY 2003-04 and budgets them to Road Construction, Road Maintenance, and Road Administration for anticipated expenditures. BACKGROUND: This action revises the Road Construction budget to add revenue in the amount of $3,890,728 and transfer carry-over funds from Construction in the amount of $1 ,339,962 to Road Maintenance ($648,121) and Road Administration ($691 ,841) to reflect anticipated expenditures for FY 2004-05. The adjustment also provides $150,000 in new revenue for Road Administration. CONTINUED ON ATTACHMENT: YES SIGNATURE: J °Y RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO �OfYTEE APPROVE OTHER SIGNATURE(S ACTION OF BOAR ON JMUARY 04, 2005 APPROVED AS RECOMMENDED xx OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF XX UNANIMOUS(ABSENT IV ) THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ASSENT: ABSTAIN: Contact: cc: Public Works--Judy Lytle ATTESTED JAWARY 04, 2005 JOHN SWEETEN,CLERK OF THE BOARD OFSUPERVISORS BY: Z4AI �� DEPUTY AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ABOARD OF SUPERVISORS TtC 27 F-1 COUNTY ADMINISTRATOR ACCOUNT COMING BUDGET UNIT PUBLIC WORKS �t� �GLt#d Dtpt*b 0442, all , fJl��ly EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INC s 00 UU ROAD CONSTRUCTION-ROAD FUND(i 10800 0662 2260 Rents&Leases-Property 3,000 00 0662 2282 Grounds Maintenance 4,500 00 0662 2303 Other Travel Employee 200 00 0662 2310 Non County Professional Spcialized Services 1,240,000 00 0662 2313 Outside Attorney Fees 2,938 00 0662 2319 Public Works Contracts 1,900,000 00 0662 2340 Other Interdepartmental Charges 80,000 00 0662 2479 Other Departmental Expenditures 1,379,872 00 0662 3540 Rights of Way&Easements 700,000 00 ROAD MAINTENANCE-ROAD FUND 110800 0672 2100 Office Expense 1,500 00 0672 2103 Postage 100 00 0672 2130 Small"fools&Instruments 1,000 00 0672 2160 Clothing&Personal Supplies 100 00 0672 2281 Maintenance of Buildings 2,100 00 0672 2319 Public Works Contracts 188,000 00 0672 2470 Road/Construction Materials 50,000 00 0672 4953 Autos&Trucks 30,000 00 0672 4957 Heavy Construction Equipment 18,121 00 0672 5011 Reimbursements-Gov/Gov 357,200 00 TOTALS1 1,379,8721001 4,578,7591 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: 1) To budget and revise Construction($3,$90,72$)Road Funds With BY: j r DATE anticipated corresponding revenue and to transfer carry-over funds COUNTY AD ILII TOR: from Construction(-$1,339,962)to Maintenance and Administration DATE to reflect the appropriate categories for estimated expenditures for 461 -V BOARD OF SUPERVISORS: 2004!05.. YES: SUPERVISORS GIOIA, PIEPHO, 2) To transfer carry-over funds from Road Construction to Road GLOVE. AND UILKEMA Maintenance($648,121)to reflect the appropriate categories for NO: NONE estimated exkpen tures for 2004;05 � ti ABSENT: :SLIP, MARK DESAUT NI 2 ±f- r !M_. Aflf if 1 John SM a fork of the Board of Tf SIGN URE TITLE DATE BY: � 04, 2ooJ APPROPRIATION APOO ADJ.JOURNAL NO, (MI 29 Rev 7186) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY INAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENTBOARD OF SUPERVISORS TIC 27 I� COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT PUBLIC WORKS EXPENDITURE ORGANIZATION SUS-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 00 00 ROAD ADMINISTRATION-ROAD FUND 190800 0676 2260 Rents&Leases-Property 1,100 00 0676 2270 Maintenance-Equipment 1,000 00 0676 2301 Auto Mileage Employees 100 00 0676 2310 Non County Professional Spela€€zed Services 380,000 00 0676 2313 Outside Attorney Fees 200,000 00 0676 3620 General Services Requested Maintenance 20,000 00 0676 5011 Reimbursements-Gov/Gov 239,641 00 0993 6301 Reserve for Contingencies 4,040,728 00 0993 6301 Appropriable New Revenue 4,040,728 00 Page Total 4,040,728 00 4,882,569 00 GRAND TOTA€. 5,420,600100 9,469,328 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: 3) To budget and revise Administrative($150,000)Road Funds BY: ^ DATE—Il ` with anticipated corresponding revenue and to transfer carry-over fit COUNTYtw,,7, TR OR: funds from Construction to Administration($691,841)to reflect v �DATEthe appropriate categories for estimated expenditures for 2004/05. BOARD OF SUPERVISORS: SUPERVISORS GIOIAA, PIEPHO, YES: GLOVER AND UIEKEMA ABSENT: SUP. MARK DESAULNIER NO. NONE t John Sweeten,Clerk of the Board of i S Li}s and Cocinty Administrator STIT R TIDATE FI � ,� APPROPRIATION APOO BY: �_ DATE JA _VARY 04, P005 ADJ,JOURNAL NO. (M129 Rev 2186) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: PUBLIC WORKS REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> ROAD CONSTRUCTION-ROAD FUN[3 110800 0662 9347 State Aid Transportation Projects 20,000 00 0662 9823 Federal Aid Highway Construction 84,800 00 0662 9595 Miscellaneous Government Agencies 1,098,928 00 0662 9755 Miscellaneous Read Services 128,000 00 0662 9851 Interfund Rev-Gov/Gov 1,337,000 00 0662 9951 Reimbursements-Government/Govermnent 1,518,000 00 ROAD ADMINISTRATION-ROAD FUND 110800 0676 9595 Miscellaneous Government Agencies 10,000 00 0676 9755 Miscellaneous Road Services 49,000 00 0676 9851 Interfund Revenue GovlGov 15,000 00 0676 9951 Reimbursements-Government/Government 76,000 00 TOTALS 4,18$,728 001 148,000 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: Appropriate revenue for rebudgeted and revised 2004/05 budget BY: O�n `�w v` DATE projections for Road Construction($3,890,728)and Road COUNTYA IS TOR: //-- Administration($150,000)projects as estimated through 6130/05. W�4J DAT BOARD OF SUPERVISORS: YES: SUPERVISORS GIOIA, PIEPHO, GLOVER AND UILK&MA NO: NONE L ABSENT: SUP. MARK DESAULNIE)t /� �•� /;�� ,/. John Sweeten Clerk of the Board of I� Supervisors and County Administrator SIGNAT RE J TITL / / DA REVENUE AiDJ. RA00 '505"7 BY:� DATE_—,iA Y 04 2005 JOURNAL NO. (M 8134 Rev.286) TO: BOARD OF SUPERVISORS `` } L ° ., Contra �...� � �°Y FROM: COMMUNITY DEVELOPMENT x ,,, . Costa DEPARTMENT M County DATE: January 4, 2005 SUBJECT: Appropriations Adjustment for Community Development SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE Appropriations Adjustment No. 5072 authorizing new revenue in Community Development—Land Development Fund (0352) in the amount of $75,000 from planning and engineering services and appropriating it to purchase additional technology for mapping and related programs. FISCAL IMPACT: This action provides appropriations from unanticipated additional revenue from planning and engineering services. No general fund dollars are involved. BACKGROUND: The Community Development Department wishes to purchase additional servers to support its technology requirements in the areas of mapping and geographic information. CONTINUED ON ATTACHMENT: YES SIGNATURE 1 ) P RECOMMENDATION OF COUNTY ADMINISTRATOR OMMENDATION OF BOARD COMM EE a. APPROVE OTHER SiGNATURE(S : d ACTION OF 80AR16 ON _ JANUARY 04, 2405 APPROVED AS RECOMMENDED XX OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF XX UNANIMOUS(ABSENT IV THE BOARD OF SUPERVISORS ON THE DATE SHOWN. ) AYES: NOES: ABSENT: ABSTAIN: Contact: Cc: Community Development ATTESTED .JANUARY 04, 2005 JOHN SWEETEN,CLERK OF THE BOARD OFSUPERVISORS BY: DEPUTY AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENTBOARD OF SUPERVISORS TIC 27 F__j COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0352-COMMUNITY DEVELOPMENT DEPT-LAND DEV EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 3520 4959 Office Furn/Equipment 75,000 00 TOTALS 00 75,000 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: Appropriate additional capital equipment for the purchase of additional BY: DATE ' hardware{servers}for the expansion of our GIS and related programs COUNT TRATOR: DATE (.L—"(-f � BOARD OF SUPERVISORS: SUPERVISORS GIOIA, PIEPHO, YES: GLOVER AND UILKE\IA ABSENT: SUP. MARK DESAULNIER NO: NONE John Sweeten,Clerk of the Board of ' ` `%F « ' 4 SupervisorS and COUnV AdrninistratdIr1 SIGN} RE TITLE y DAryTE € APPROPRIATION APOO BY:� f2.'s DATE JANUARY 04, 005 ADJ.JOURNAL NO. /- —� •— — (M129 Rev 2186) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT:0352-COMMUNITY DEVELOPMENT-LAND DEV REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE 4DECREASE> 3520 9660 PLANNING/ENGR SVCS 146 00 TOTALS 75.000T 00 00 APPROVED EXPLANATION OF REQUEST AUDIT -CONTROLLER: 3 APPROPRIATE REVENUE FOR THE PURCHASE OF CAPITAL EQUIPMENT BY: '�L DATE 'L / "t NEEDED FOR THE EXPANSION OF THE DEPARTMENTS GIS AND OTHER O DMINISTRATO ; RELATED PROGRAMS jzl_e� DATr� o� BO OF SUPERVISORS: SUPERVISORS GIOIA, PIEPH02 YES: GLOVER AND UILKR4A NO: NONE ABSENT: SUP;' MARK DESAULNIER F John Sweeten,Geri{of the Board of - SIGNATURE TITLE DATE Supervisors and County Administrator REVENUE ADJ. RAOC7 6070z,., BY: _ DATE .YAN€JAR'Y 04, 005 JOURNAL NO. (M 8134 Rev.2186) TO: BOARD OF SUPERVISORS CONTRA FROM: Tom Whittington COSTA o CIO, Department of Information Technology COUNTY DATE: JANUARY 4, 2005 ? SUBJECT: McAfee Intrushleld 2600 Shield purchase SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: AUTHORIZE an additional $39,000 in revenues from unclaimed Homeland Security grant money and APPROPRIATE to purchase a McAfee Intrushield 2600 server at the Department of Information Technology to be used for information security. FINANCIAL IMPACT: Funding `�was over-realized from State for Civil Defense (Homeland Security) in the amount of $39,000. BACKGROUND: The McAfee I ntrushield 2600 shield is a network data intrusion detection and prevention appliance and will be used to log data traffic on the Wide-Area-Network in the core data center at the Department of Information Technology. CONTINUED ON ATTACHMENT: _YES SIGNATURE: '''RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE ---'APPROVE OTHER SIGNATURE(S)� ," 'n ACTION OF SOAR ON JANUARY 04, 2005 APPROVED AS RECOMMENDED XX OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A XX UNANIMOUS(ABSENT IV ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Alan Schulze 3-1805 CC: DolTrralecommunicatlons (4) ATTESTED JANUARY 04, 2005 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY Aur • NTR9LLER USE ONLY CONTRA COSTA COUNTY FI Nr LAPPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT HOARD OF SUPERVISORS T/C 2 7 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UR1T:0147 Information Technology ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION DEGREASE INCREASE 3Ud-ACCOUNT 100 too t 1 1075 4951 Office Equipment and Furniture t 39,000100 0990 6301 Appropriable Revenue 1 39,000', 00 1 I 0990 6301 Appropriation for contingencies 39,000100 I t t i E I t 1 I I I t I I I ! I t 1 t I I I I ' 3 I f t � I I r I I I TOTALS I 39,0001 00 78,000,100 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTRO��L//L,,ER Adjust information Technology sub—account for the purchase B y: f(, iJV4.GQ Date �`- PIS of McAfee Intrushield 2600 Appliance LNTY ADMINISTRATOR BY, Date BOARD OF SUPERVISORS SUPERVISORS GIOIA, PIEPHO, YES: GLOVER AND UILKaIA NO: NONE ABSENT: SUP. MARK DE,SAULNIER John Sweeten,Clerk of the Board of j Supervisors and County Administrator .-� , SIONATUR£ TITLE DATE By: �dE+ "' Dote AN JUAR 04, 2005 APPROPRIATION A POO 5M ,r� ADJ. JOURNAL NO. CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 2 4 ACCOUNT COOINC BUDGET UNIT: 0147 Information Technology ORCANIZATION REVENUE ACCOUNT REVENUE DESCRIPTION INCREASE <0ECREASE> too 3 I 1055 9340 State Aid for Civil Defense 39,000 100 1 I 1 1 � 1 i 1 i I 1 ! f I I 4 1 c I I � I I ! I i I i I I ! I I � I TOTALS 39 000: 00 �v APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER Fund balance available due to over—realized revenue By - ------ Date 11 LINTY ADMINISTRATOR 6y: +r� Dote BOARD OF SUPERVISORS SUPERVISORS GIOIA, PIEPHO, YES: GLOVER AND UILKEMA NO: NONE ABSENT: SUP. MARK DESAULNIER ,-, � 121_3, John Sweeten,Clerk of the Board Of S I G N A T U R TITLE DATE Su erVisors and County Administrator By: Date JANUAR 04, 2005 REVENUE ADJ. RA©Q JOURNAL NO. (M 8134 Rev. 2/66) Contra To: THE BOARD OF SUPERVISORS Costa County FROM: Stephen Ybarra, County Auditor-Controller DATE. January 4, 2005 SUBJECT: Appropriation Adjustment SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Approve and authorize the County Auditor-Controller,or designee,to appropriate over-realized interest earnings revenue in Department 009 to Department 0752 to reflect anticipated expenditures. FISCAL IMPACT: There is no fiscal impact associated With this action. REASONS FOR RECOMMENDATION/BACKGROUND: To appropriate monies to cover investment service charges. CONSEQUENCES OF NEGATIVE ACTION: Department 0792 has no budgeted appropriations to cover the anticipated investment service charges for FY 04105. CONTINUED ON ATTACHMENT: YES SIGNATURE: J RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE PROVE OTHER SIGNATURE( ACTION OF BO#RID/ON_ JANUARY 04, 2005 APPROVED AS RECOMMENDED XX OTHER t I VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE XX UNANIMOUS ABSENT IV AND CORRECT COPY OF AN ACTION TAKEN { ) AND ENTERED ON THE MINUTES OF THE BOARD AYES NOES OF SUPERVISORS ON THE DATE SHOWN. ABSENT ABSTAIN Contact: Elizabeth Verigin (925)646-2185 ATTESTED JANUARY 04, 2005 cc: Administrator Jahn Sweeten,CLERK OF THE BOARD OF Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR BYA DEPUTY AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS TIC 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0009 Revenue-Auto Systems Development&0792 Nates&Warrants Interest EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0792 3611 Interfund EXP-Gov/Gov 100 00 TOTALS 100 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: Fund 1150-Automated Systems Development BY ty DATE Appropriate over-realized revenue in dept 009 to dept 0752 to align budget with actual expenditures. ` DMIINISTRATO BY: 6ATEjrZ �I74 BtlA OF SUPERVISORS: ff SUPERVISORS GLIA, PIEPHO, YES: GLOVER AND UILKEMA. ABSENT: SUP. MARK DESAULNIER NO: NONE John Sweeten,Clerk of the Board of �` � ,� �> �� " �� Supervisors and County Administrator SIGNATU TITL ATE ` APPROPRIATION APOO 500-79— BY: DATE JANUARY Off`, 20q5 ADJ.JOURNAL NO. (M129 Rev 2186) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T1C 24 ACCOUNT CODING BUDGET UNIT: 0009 Revenue-Aute Systems Development&0782 Notes&Warrants Interest REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 0009 9181 Earnings on Investments 100 00 TOTALSI, 1001001 APPROVED EXPLANATION OF REQUEST AUDITOR CONTROLLER. Fund 1150-Automated Systems Development BY: DATE LRRIS 0' Appropriate over-realized revenue In dept 009 to dept 0792 to align budget with actual expenditures. IY ADMINISTRA OR: BY` -- ` DATEs y BtA. OF SUPERVISORS: SUPERVISORS GIOIA, PIEPHO, YES: GLOVER AND UILKEMA NO: NONE ABSENT: SUP. MARK DESAULNIER John Sweeten,Clerk Of the Board of SIGATUFME TITLE 'Y DATE �- S�Ae IS r 'nd CO�It�AdministratorREVENUE ADJ. RAr�c� BY: DATE JANUARY OAF C30S JOURNAL NO. (M 8134 Rev.2186)