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HomeMy WebLinkAboutMINUTES - 01042005 - C26 TO: BOARD OF SUPERVISORS Contra FROM: Anne Cain, County Librarian Costa DATE: January 4, 2005 County SUBJECT: Establishment of New Schedule of Fines and Charges for County Library SPECIFIC REQUEST (S) OR RECOMMENDATION(S) &BACKGROUND AND JUSTIFICATION RECOMMENDATION FIX January 25, 2005 for a Public Hearing on the establishment of new fees and charges for the County Library to include a$10.00 library materials recovery/late charge and an$8.00 charge for missing and damaged portions of cassette tape and compact disc sets. For kits, there will be a daily fine of$2.00 with the maximum fine of$10.00 per kit. If a kit is lost the patron will be required to pay the replacement cost along with a $5.00 Processing Fee. We also recommend that the County Librarian may waive the Books by Mail Fee for homebound patrons. At the conclusion of the hearing, adopt a new schedule of fines and charges and ordinance. FINANCIAL IMPACT It is estimated that these changes will recover the cost of replacing damaged or missing cassette tapes, compact discs,and kits. BACKGROUND The County Librarian is recommending changes to the library fee structure in order to cover the cost of materials recovery and the replacement of missing portions of library materials. On September 9, 2003 the Board of Supervisors authorized the County Librarian or the County's Purchasing Manager to issue a Request for Proposals to secure a firm or agency for library materials recovery services. On February 10, 2004, the Board of Supervisors authorized the County Librarian to negotiate a contract with Unique Management Services to provide these materials recovery services. Pending approval of the new contract,these services are expected to begin on February 1, 2005. A copy of the proposed fines & charges will be on file at the Clerk of the Board's Office, Room 106, 651 Pine Street, Martinez,ten(10)days prior to the date of the hearing. The Resolution proposed by the County Librarian incorporates five Resolutions 87/260, 92/559, 93/739, 97/174 and 2003/316 into one document and adds the changes mentioned above. The Library is grateful to the following people for reviewing the Proposed Schedule of Fines& Charges and providing helpful suggestions and guidance: Danielle Merieda, County Counsel's Office Rich Seithel, County Administrator's Office Terry Vanden Heuvel,Auditor-Controller's Office CONTINUED ON ATTACHMENT: ❑ YES SIGNATURE: ( ❑RECOMMENDATION OF COUNTY ADMINISTRATOR ❑RECOMMENDATION OF BOARD COMMITTEE ❑4PROV'E ❑OTHER SIGNATURE(S) ACTION OF 110 *,UN TANI IARY Q4 2005 APPROVED AS RECONLMENDED OTHER ❑ 4 f: VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPT'OF AN RX UNANIMOUS(ABSEN"i` IV } ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: Contact: Susan Caldwell,(925)646-6423 ATTESTED JANUARY 04.; 2005 JOHN SWEETEN,CLERK OF THE BOARD OF cc: County Library SUPERVISORS AND COUNTY ADMINISTRATOR County Administrator County Auditor By � �� 'Deputy Wbos\New Fees Board Order Effective February 1,2045.doe "Anashia Lloyd" To: EShar@cob.cccounty.us ' 4 <altoydu@cctimes.com cc: I > Subject: Re: Public Hearing of New Schedule of Fines and Charges for County Library 01107/2005 01:48 PM THE FOLLOWING e-mail contains pertinent information; please read it carefully in its entirety. ** UPDATE - DATES & PRICE CHANGED ** LEGAL SCHEDULE CONFIRMATION ** TYPE: IN-COLUMN CLASSIFIED LINER Legal Number: IS 12 PO#: 1021 Publication: CCT Run Date(s): 01/07, 01/08, 01/09, 01/10, 01/16 Legal Acct#: 200 4197 Total Amount: $196,70 RE'V'ISIONS/CANCELLATIONS: We will need a cancellation requestreferencing the legal number--or all changes for the 01/16 run date attached in a final draft Microsoft Ward Document--e--mailed to alloyd@)cctimes.corn by no later than 4 PM, Thurs., 01/13. Otherwise, the legal will Publish as is. Thanks! PLEASE NOTE: All of our offices will be closed President's Day, Monday, February 21, 2005. Anashia Lloyd Legal Advertising Coordinator (925) 943-8019 (925) 943-8359—fax Centra Costa Times ATTN: Legal Dept. P.O. Box 4718 Walnut Creek, CA 94596 Anashia Lloyd wrote: TETE FOLLOWING e-mail contains pertinent information; please read it carefully in its entirety. ** LEGAL SCHEDULE CONFIRMATION ** TYPE: IN-COLUMN CLASSIFIED LINER Legal.Number: 1812 PO#: 1021 Publication: GCT Run Date(s): 01/07, 01/08, 01%09, 01/10, 01/11, 01/12, 01/13, 01/14, 01115, 01/16 Legal Acct#: 200 4197 Total Amount: $389.60 REVISIONSiCANCELLATIONS: Please be advised that we will need a cancellation request referencing the legal number—or all changes attached in a final draft Microsoft Nord Document—e-mailed to alloyd@cctimes.corn by no later than 9 AM tomorrow, Thurs., 01/06. Otherwise, the legal will publish as is. Thanks! PLEASE NOTE: All of our offices will be closed President's Day, Monday, February 21, 2005. THE ATTACHED Microsoft Excel Spreadsheet contains various information regarding legal notices for Contra Costa Newspapers—including early President's Day holiday deadlines—which we strongly aC.vise you print copy, post, save and forward as necessary Thanks! Anashia Lloyd Legal Advertising Coordinator (925) 943-8019 (925) 943-8359—fax Contra Costa Times ATTN: Legal Dept. P.O. Box 4718 Walnut Creek, CA 94596 EShar@cob.cccounty.us wrote: Dear Anashia, Please publish our Public Hearing of New Schedule of Fines and Charges for County Library on January 07, 2005 through January 16, 2005 with. your Contra Costa Times under Ref. No. 1021. Thank you for your attention. Emelda L. Sham Clerk of the Board(See attached file: NOTICE FEES OF THE COUNTY LIBRARY.doc) ------------------------------------------------------------------------ Name: NOTICE FEES OF THE COUNTY LIBRARY.doc NOTICE FEES OF THE COUNTY LIBRARY.doc 'Type: WINWORI3 9256466461 2(. ( J 2 1 1 F Y' C.(i I�" n K.�r ADMI��� 1\1 11 n n )ll� i C 9 N T R A C d S T A C O U N T Y L I B R A R Y MI'll IT . . FAX TRANSMITTAL 1750 Oak Park Boulevard phone. 925/646-6423 Pleasant Hill, CA 945234497 Fax: 925/646-6461 Date: January 7, 2005 Number of pages including cover: 1 To: Emy Fax: (925) 335-1903 Clerk of the Beard Office from; Susan Caldwell Regarding our legal publication in the Contra Costa Times about the Notice of a Public Hearing Before the Board of Supervisors, County of Contra Costa, California, on January 25, 2005: Please cancel all publication dates except for the fallowing: • Friday, January 7, 2005 • Saturday, January 8, 2005 JANUARY 09, 2005, JANUARY 10, 2005 • Sunday, January 16, 2005 Please send a copy ©f the three proofs of notice you will receive fro n the Contra Costa Times for the above listed dates. Thank you for all of your assistance with this. JANUARY 07, 2005 7 :42 pm SPOKE WITH ANASHIA THE ABOVE CHANGES IN THE PUBLICATION DATES. ASKED HER IF SHE NEEDS ME TO FAX THIS COPY AND SAID"NO YOUR CALL IS SUFFICIENT ENOUGH. THREE MINUTES LATER, ANASHIA CALLED UP TO,.INFORM ME THAT PUBLICATIONS DATED JANUARY 8, 9 AND 10 ARE DONE. SO THE PUBLICATION DATES WILL BE JANUARY 7, 8) 91 10 AND 16. CALLED UP THE LIBRARY AND INFORMED THEM OF THE ABOVE. f�D�1=>�S#PfF3 is 7#tl DR:.UO =the'S s 20.03 at 9.30 as,rzx ft3 the f3D#tsx# ai' �u;tnry#aDss C3iasutsers. #trims If3f <#f ##i L"Otf3t kdrrsfnistra i©n r �i#fcittt T91 P#rf S€fL E s lir huaiisw ?fn N - . 4"mmkW' ' tista e�ilsftr iftuf Df. s"S PiN`xh�G`ttStE'+tq`::f3., Etz 3tYdD..b34tHsfs- #3#'EffY mz#tretxxas:. f late shatoie Iftti #charge ivr rrri�ufrtyf .�ttdj Q�a'h$g6#Dusfs uf cxs- {et>fte T.efY� #t1G Git#tt aci: 3 #se sets k#t5 e'.,. �`S2>� h t snzxtmum 4# .:oaf g38 Rs}Pal mw if ml#u nisi f#�p�ttr6ct sAtf#t#3�3'E• q#{It�#fo Y f#ttt YQGffi�e^ mrat+tDSRF#Dn�r,�rff f $r; firssce�..n f rAttT. ..fe� tit$t the Couts# .f tbr$r# zs may i y$E #3 @ ti3otai ## f4S$tE fed Uf #tamsbssusst3 tr{tins Y#ss prDpD3 fa as aiiii Dh$rf :scfi:::C. :ar 8r f£#f�vv>fit:ttfs� #er Dt tff£ftZtzzrd. }tS M SMEM,CWk 6f ffiD mrd bf su,I.I. ' , j�n8 fxtutELy sys}m#rsietr�ptss fby Es#3�f��EfrG, f�Ssist3 C# tsars:Whom. 04.MS Le EGC7f : Puf�fi5#'t #�nLiary 7 8.9:'10,: XLI U,11 LEGAL PUBLICATION REQUISTION Contra Costa County From Clerk of the Board To: Contra Costa Times 651 Pine St., Room 106 PO Box 5124 Martinez, CA 94553 'walnut Creek,.CA-94596 Requested by: EMY L. SHARP Date: JANUARY 04, 2005 Phone No: 925-335`1903 Reference No: 1021 Org: 3702 Sub Object: 2190 Task: - sA5 Activity: 9830 Publication Date (s): JANUARY 07, 005 nRQU H JANUARY 16, 2005 No. of Pages: _ W LEGAL PUBLICATION- PUBLIC HEARING OF NW SCHEDULE OF FINES AND CHARGES COUNTY LIBRARY "E-MAIL" ""Immediately upon expiration of publication,"" send in one affidavit for each publication in order that the auditor may be authorized to pay your bill. Authorized Signature: Please confirm date of publication & receipt of this fax. NOTICE OF A PUBLIC HEARING BEFORE THE BOARD OF SUPERVISORS COUNTY OF CONTRA COSTA, CALIFORNIA NOTICE IS HEREBY GIVEN THAT on Tuesday January 25, 2005 at 9:30 a.m. in the Board of Supervisors Chambers, Room 107, of the County Administration Building, 651 Pine Street, Martinez, California, a public hearing will be held to consider the establishment of new fees and charges for the County Library to include a $10.00 library materials recovery/late charge and an $8.00 charge for missing and damaged portions of cassette tape and compact disc sets. For kits, there will be a daily fine of $2.00 with the maximum fine of $10.00 per kit. If a kit is lost the patron will be required to pay the replacement cost along with a $5.00 Processing Fee. It is also recommended that the County Librarian may waive the Books by Mail Fee for homebound patrons. The proposed fees and charges schedule are on file with the Clerk of the Board. JOITNT SWEETEN, Clerk of the Board of Supervisors and County Administrator By: Emy L. Sharp Deputy Clerk Date: January 04, 2005 :DATES OF PUBLICATIONS January 07, 2005 through January 16, 2005