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HomeMy WebLinkAboutMINUTES - 01042005 - C1-C3 TO: BOARD OF SUPERVISORS Contra FROM: MAURICE M. SHIU,PUBLIC WORKS .DIRECTOR Costa .tea DATE: January 4, 2005 �s ' , `} County SUBJECT: APPROVE Project Contingency Fund Increase for the Parker AvenueUtilityUndergrounding Project, Rodeo area, District II))Pro`ect I�lo. 0662-681056 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE project contingency fund increase of$70,000 for a new total of$306,454 effective January 4,2005 in order to compensate the contractor, St. Francis Electric, for extra work due to unforeseen conditions. FISCAL I' 'ACT• The project contingency funds are currently insufficient to cover the increased cost. The increase in contingency funds Will be funded by 50% PG&E, 20% SBC, 20% Comcast, 5%Redevelopment Agency and 5% Local Road Funds. f; Continued on Attachment: SIGNATURE: f; ❑-*kCOMMENDATION OF COUNTY ADIMINISTRATOR ❑ RECOMMENDATION F BOARD COMMITTEE PROVE ❑ OTHER 1 t . SIGNATURES .-4.,,L, ACTION OF Bq� ON_ JANUARY 04, 2005 APPROVEC!ASEC OMMENI7ED OTHER ❑ VOTE OF SUPERVISORS XX_ UNANIMOUS(ABSENT ) l hereby certify that this is a true and correct copy of an action AYES: NOES: taken and entered on the minutes of the Board of Supervisors on ABSENT: ABSTAIN: the date shown. RB:cmm G:\GrpData\Canst\BM2005\1-4-05 Contingencyfund-ParkerAvenueUtility.doc ATTESTED: JAMMY 04, 2005 Colt. Public Works(Construction Division) JOHN SWEETEN Clerk of the Board of Supervisors and Count Contact:ct: Make Carlson(333-232I� ' hp Y cc: County Administrator Administrator Auditor-Controller Public Works Design w P.Edwards $y _lyC ~�CJ ,jepty Contractor SUBJECT: APPROVE Project Contingency Fund.Increase for the Parker Avenue Utility Undergrounding Project, Rodeo area. (.District II)Project No. 0662-6R1056 DATE: January 4, 2005 PAGE: 2 of 2 REASONS FOR RECOMMENDATIONS AND BACKGROUND: Additional funding is needed to pay the contractor for extra work that was not part of the original contract and for increases in the contract work. The increases in contract work are a result of the utility companies adding additional trench and conduit. The additional work costs exceed the project contingency fund. Approval of the increase of the project contingency fund is required to compensate the contractor for additional work. The utility companies will reimburse the County for the increased costs. CONSEQUENCES OF NEGATIVE ACTION: The lack of approval would prevent successful completion of this contract and preclude payment to the contractor for required work. TO: BOARD OF SUPERVISORS ( " LrC' FROM: MAUR.ICE M. SHIU, PUBLIC WORDS DIRECTOR Costa �a DATE: January 4, 2005 ° ' C o u n ty SUBJECT: DETERMINE that the El Sobrante Overlay project is a California Environmental Quality Act Class 1c Categorical Exemption; APPROVE the project and AUTHORIZE the Public Works Director, or designee, to advertise the project, El Sobrante area. (District 1) [CDD-CP#04-091 Project No. 0662-68.4213 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDER ACTION: DETERMINE that the El Sobrante Overlay project is a California Environmental Quality Act(CEQA) Class 1c Categorical Exemption, and DIRECT the Director of Community Development to file a Notice of Exemption with the County Clerk, and AUTHORIZE the Public Works Director to arrange for payment of a $25 fee to Community Development for processing, and a$25 fee to the County Clerk for filing the Notice of Exemption, and APPROVE the project, and AUTHORIZE the Public Works Director, or designee, to advertise the project. Continued on Attachment: ® SIGNATURE: a RECOMMENDATION OF COUNTY ADMINISTRATOR - RECOMMENDATION OF BOARD COMMITTEE ML. -APPROVE ❑ OTHER SIGNATURE(S). ACTION OF B(JON JANUARY 04, 2005 APPROVED AS' Ct�MMENDED)M OTHER ❑ VOTE OF SUPERVISORS xx UNANIMOUS(ABSENT �� ) I hereby certify that this is a true and correct copy of an action taken AYES: NOES: and entered on the minutes of the Board of Supervisors on the date ABSENT: ABSTAIN: shown. TT:sr JANUARY 04 2005 G:1GrpData\EngSvc\Enviro\B012005\(OI 04-05)CEQA-EI Sobrante Overlay.doc ,ATTESTED. ? Orig.Div:Public Works(Environmental Section) JOHN SWEETEN,Clerk of the Board of Supervisors and County Contact: Leigh Chavez,(313-2366) cc: Administrator—Arm.E.Kuevor Adnitnistrator Auditor-Controller Community Development—D.Kelley Public Works: Construction—P.Edwards By ,Deputy Design—N.Leary Transp.Eng.—B.Fernandez Environmental—T.Torres SUBJECT: DETERMINE that the El Sobrante Overlay project is a California Environmental Quality Act Class le Categorical Exemption; APPROVE the project and AUTHORIZE the Public Works Director, or designee, to advertise the project, El Sobrante area. (District I) [CDD-CP#04-09] Project No. 0662-6R4213 DATE: January 4, 2005 PAGE: 2 of 2 FISCAL IMPACT: There is no impact to the County General Fund. The estimated project cost is$500,000 funded by Measure C Funds (100%). REASONS FOR RECOMMENDATIONS AND BACKGROUND: The purpose of this project is to repair pavement surfaces by providing an overlay surface treatment for several roads (Shirley Vista, Joan Vista and May Road) in the El Sobrante area. The entire project length is approximately 3,900 feet with road widths of up to approximately 33 feet. The project consists of removing and replacing road barriers;adjusting utilities,mailboxes,monuments,manholes, and drainage inlets; conforming roadway and driveways; AC pavement grinding; crack sealing; reconstructing portions of roadway; installing striping,pavement markings, pavement reinforcement fabric, an asphalt concrete overlay,and possibly ADA(Americans with Disabilities Act)curb, gutter,and sidewalk. Due to the steep grade of the project area,ADA curb and sidewalk can be installed only at some locations.The project consists of operation, repair, and maintenance of existing facilities involving no expansion of use beyond that previously existing. The project will not result in the removal of any scenic resource. CONSEQUENCES OF NEGATIVE ACTION: Delay in approving the project will result in a delay of design and construction and may jeopardize funding. CONTRA PUBLIC WORKS DEPARTMENT COSTA INITIAL STUDY COUNTY OF ENVIRONMENTAL SIGNIFICANCE PROJECT #'s 0662-684213 CP# 04-49 PROJECT NAME: El Sobrante Area Overlay-2004 (Shirley Vista, Joan Vista and May Road.) PREPARED BY: Trina Torres A DATE: April 8, 2004 APPROVED BY: /.skuO DATE: RECOMMENDATIONS: { ✓) Categorical Exemption (Class .7c) Negative Declaration { ) Environmental Impact Report Required ( ) Conditional Negative Declaration The project will not have a significant effect on the environment. The recommendation is based on the following: The project consists of operation, repair, and maintenance of existing facilities involvingnoexpansion ofuse beyond thatprewouslyexisting. The project will not result in the removal of any scenic resource. What changes to the project would mitigate the identified impacts USGS Quad Sheet Richmond Base Map Sheet# J-6, H-6 Parcel #NIA GENERAL CONSIDERATIONS: Location. The project is located on May Road(Figs.2&3), Shirley Vista (Figs.2&4), Joan Vista(Figs.2 &4), and in the unincorporated west county area in the EI Sobrante area. Project Description: The purpose of this project is to repair pavement surfaces by providing an overlay surface treatment for several roads in the EI Sobrante area. The entire project length is approximately 3,908 feet with road widths of up to approximately 33 feet. The project consists of removing and replacing road barriers; adjusting utilities, mailboxes, monuments, manholes, and drainage inlets; conforming roadway and driveways;AC pavement grinding;crack sealing; reconstructing portions of roadway;installing striping, pavement markings, pavement reinforcement fabric, an asphalt concrete overlay,and possibly ADA(Americans with Disabilities Act)curb,gutter,and sidewalk. Due to the steep grade of the project area,ADA curb and sidewalk can be installed only at some locations. Tree branches and shrubbery may need trimming throughout the project. Ornamental shrubbery may need to be removed. In order to minimize damage to trees, any roots exposed during excavation will be cut cleanly. Real property transactions, including right-of-way acquisition may be necessary in support of this project. One lane will remain open during construction and emergency vehicles will have access through the project site at all times. 3. Does it appear that any feature of the project will generate significant public concern? [ ] yes [X] no [] maybe (Nature of concern): 4. Will the project require approval or permits by other than a County agency? [ ] yes [X] no Agency Name(s) 5. Is the project within the Sphere of Influence of any city? Richmond /ft G:\GrpData\EngSvc\ENVIRO\TransEng\EI Sobrante Area Overlays-2004\CEOMnitial Study.doc CALIFORNIA ENVIRONMENTAL QUALITY ACT Notice of Exemption Contra Costa County Community Development Department 651 Pine Street, 4th Floor- North Wing, McSrien Administration Building Martinez, CA 94553-0095 Telephone: (925) 313-2296 Contact Person: Cece Sellgren - Public Warks Dept, Project Description, Common Mame (if any) and Location: E1 Sobrante Area Overlay 2004 (Shirley Vista, Joan Vista and May.Road) Project, Proj. No. 0662-684213, County File CP# 04-09. 1. Location: The project is located on May Read, Shirley Vista,Joan Vista, and in the unincorporated west county area in the El Sobrante area. 2. Project Description: The purpose of this project is to repair pavement surfaces by providing an overlay surface treatment for several roads in the El Sobrante area. The entire project length is approximately 3,900 feet with road widths of up to approximately 33 feet. The project consists of removing and replacing road barriers, adjusting utilities, mailboxes, monuments, manholes, and drainage inlets, conforming roadway and driveways; AC pavement grinding; crack sealing; reconstructing portions of roadway; installing striping,pavement markings,pavement reinforcement fabric,an asphalt concrete overlay, and possibly ADA(Americans with Disabilities Act)curb,gutter,and sidewalk. Due to the steep grade of the project area, ADA curb and sidewalk can be installed only at some locations. Tree branches and shrubbery may need trimming throughout the project. Oma mental shrubbery may need to be removed. In ruder to minimize damage to trees, any roots exposed during excavation will be cut cleanly. Real property transactions, including right-of-way acquisition may be necessary in support of this project. One lane will remain open during construction and emergency vehicles will have access through the project site at all times. This project is exempt from CEQA as a: Ministerial Project(Sec. 15268) — Other Statutory Exemption.,Section Declared Emergency(Sec. 15269(a)) General Rule of Applicability[Section 15061(b)(3)] — Emergency Project(Sec. 15269(b)or(c)) «' Categorical Exemption, Class 1 c for the following reason(s): The project consists of operation, repair, and maintenance ofexisting facilities involy ngnoexpansionofusebeyondthstpreviouslyexisting. Tb e project will not result in the removal of any scenic resource. Date: By: Community Development Department Representative AFFIDAVIT OF FILING AND POSTING I declare that on I received and posted this notice as required by California Public Resources Code Section 21152(c). Said notice will remain posted for 30 i days from the filing date. l Signature Title Applicant: County Public Works Department .255 Glacier Drive Martinez, CA 94553 Attn: Trina Torres County Clerk Fee $50 Due G:\GrpData\EngSvc\ENVIRO'\TransEng\EI Subrante Area 0verlays-2404\CEQAME.doc Page I of I CALIFORNIA ENVIRONMENTAL QUALITY ACT Notice of Exemption Contra Costa County Community Development Department 651 Pine Street, 4th Floor- North Wing, McBrien Administration Building Martinez, CA 94553-0095 Telephone: (925) 313-2296 Contact Person:Cece Soilgren - Public Works Dept. Project Description, Common Name (if any) and Location: El Sobrante Area Overlay 2004 (Shirley Vista, Joan Vista and 'payload) Project, .Prod. No. 0662®6R4213, County Fite CP# 04-09. 1. Location: The project is located on May Road, Shirley Vista, Joan Vista, and in the unincorporated west county area in the El Sobrante area. 2. Project Description: The purpose of this project is to repair pavement surfaces by providing an overlay surface treatment for several roads in the El Sobrante area. The entire project length is approximately 3,900 feet with road widths of up to approximately 33 feet. The project consists of removing and replacing road barriers; adjusting utilities, mailboxes, monuments, manholes, and drainage inlets; conforming roadway and driveways; AC pavement grinding; crack sealing; reconstructing portions of roadway;installing striping, pavement markings,pavement reinforcement fabric,an asphalt concrete overlay, and possibly ADA(Americans with Disabilities Act)curb,gutter, and sidewalk.Due to the steep grade of the project area,ADA curb and sidewalk can be installed only at some locations. Tree branches and shrubbery may need trimming throughout the project. Oma mental shrubbery may need to be removed. In order to minimize damage to trees, any roots exposed during excavation will be cut cleanly. Real property transactions, including right-of-way acquisition may be necessary in support of this project. One lane will remain open during construction and emergency vehicles will have access through the project site at all times. This project is exempt from CEQA as a: — Ministerial Project(Sec. 15268) — Other Statutory Exemption,Section — Declared Emergency(Sec. 15269(a)) — General Rule of Applicability[Section 15061(b)(3)j _ Emergency Project(Sec. 15269(b)or(c)) ✓ Categorical Exemption, Class 1 c for the fallowing reason(s): The project consists of operation, repair, and maintenance of existing facilities invoA ngno expansion of use beyond thatpreviously existing. Theproject will not resultin the removal of any scenic resource. Date: By. Community Development Department Representative AFFIDAVIT OF FILING AND POSTING I declare that on I received and pasted this notice as required by California Public Resources Code Section 21152(c). Said notice will remain posted for 30 days from the filing date. Signature Title Applicant: County Public Works Department 255 Glacier Drive Martinez, CA 94553 Attn: Trina Torres County Clerk Fee $50 Due G:\GrpData\EngSvc\ENTVIRO\TransEng\El Sobrame Area(Overlays-2004\CEQA\N0E.doc Page I of I Y fff � 911 m d CD r 0 CD 0 too l w— /r .. t .may i {Jl cr 'D m J I �. f3 1v Bl'JME 0. rm r' t7 �4 •P �O Vl m DR w X20'0 ii . cu y r P .. t fps {rr t 1wc�yKt �+ z = M �"�•^,. " .`i�� t_iw b y n¢i�"�p7 sKi t�gys,.,,,.;'4p Mfg. �1 � ��� AA Y1 #' ab \r �yy.d• papkY h 33bD mzo - 3d�S Ix �a7 xa v A! WY 'i °s �, EL CENTRO RD RD yrEp S' O LA C P, w n33CSANTA AR1 EL RD + �"v c� I 800 e dd SPD MONTE RD p°F"t k I oti -53 c tr ��a G ETNA o \ Awl= `.. .r.p t D a WESLEY ` a �b yyfo1dd 24 '•. 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V . t i x i � N•yyY. y I�tfy �F{{ � I � x ; r ----------- }AZ _ ._}AZ 7497 1482 1483 744 - 'ti'dr� � �•.. � {�Fat ed=�"'ry :_ r.Y��t���' � ���n y4 W ` ez�{• .clt>rY�. 4`wr r'i i Y Q S 8 \e g { 54� 3 ® j 1 ,��` a 7,g it .� w"•"``..>"�`r 1 $ - Y,. x,;ry� � :F � P w. 4 yL"x 'Ku � •L,+� T`�n r ".��.. ���.,a+,w�.� a .e v'A e" yJ � s u°+gy+•yi ty v a L PROJECT R } r r` ➢ mr '4 �' r r !.a ;♦µ �'t � e+ sr �,. � � i7 Y � ..,may � r ry a. 4 { 9.7 AfX�VuRPNI XH= 542 .�-4 .*•"� ..•.u*u.Y ei L�w a "�' ^ �,, w+''>$ {�`�.,r 's i j0 W \N m Ja 4er Na'a. 0 0547 vtes. �' •Y I I �. r 4" Lt •, � yR � � tY"> � �• //"'" i..� a,t C9 540 H-6 ' ldAd 74fl5 A OF PROOF OF PUBLICATION , (2015.5 C.C.P.) STATE OF CALIFORNIA County of Contra Costa I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above-entitled matter. I am the Principal Legal Clerk of the Contra Costa Times, a newspaper of general circulation, printed and published at 2644 Shadelands drive in the City of Walnut Creek, County of Contra Costa, 94598. And which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Contra Costa, State of California, under the date of October 22, 1934. Case Number 19764. The notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire isst;e of said newspaper and not in any supplement thereof on the following dates,to-wit: April 5 all in the year of 2405 1 certify (or declare) under penalty of perjury that the foregoing is true and correct. Executed at Walnut Creek, California. On this 5 day of April, 2005 . Signat�+re f ........... . ..�°'�...�."...... ... Contra�costa Times P 0 Box 4347 Walnut Creek, CA 94596 (925) 935-2525 Proof of Publication of: (attached is a copy of the legal advertisement that published) Contra Costa County Public Worsts Department 258 Glaeler prtva,Marti- naz,Califnrnia 94553-4897 NOTICE TO CONTRACTORS The Public Works Director will receive sealed bids at the Public Works Depart- ment C.C. Rich Buildln99 255 &lacier Chive MartJ- nez,CallfornW 94553-4897, until 2 o`clock p.m., on April 19, 2005 at whlcyhy aenedeand read torb2005 EL SOBRANTE AREA OVER- LAY AND RECONSTRUC- TION. General work description: This project consists of as- phalt concrete overlay and replacement of exist- cIr�gi roadway surfaces; lo- catlzed areas of base(all- ure repalr; and replace- ment of curb and concrete sidewalk. Engineer's cost estimate: 6,000 A pre-bid meeting will be held on Monday, April 4, 2005 at 10:00 a.m. at the Public Works Department to cover the County's Bid- der Outreach Program. Prospective bidders at- tendance is recommend- ed but not mandatory. Contract Documents, In- cluding plans and specifl- catlons, may be viewed and/or obtained at the Public Works Department, C.C.Rich Building,255 Gla- cler Drive, Martinez,Cali- fornia 945x3.4897,Monday -Thursday(7:00 am.-12 Noon and 1:00 p.m.o -)>5:00 obtainplaansdands ectfica tions a service charge Is required In the amount of $19.49(sales tax Include- d). Plans and tions may ba erred by mall for an adclitional ship. P�i+gg and hmtd8n�tea of ti. Checks s?iall be made payable to 'The County of Contra Costa' and be mailed to the above address. The Pub- lic Works Department does not guarantee the ar- rival of the plans and spec- ifications In time for bid- ding. Plans and specifica- tions will not be sent over night mall, This Project is to be adver- tised pursuant to Public Contract Code 22037.This contract is subject to state contractnondiscrimi- nation and compliance re- tirements pursuant to Government code.Section 12990. The Contractor shall pos- sess a Class A or Class C- 12 License at the time the Contract Is awarded. Bids must cover the entire project,and nelther rtl- al nor cantjngent bldsawill be considered. The successful bidder shall furnlsh a ayment bond and a performance bond. The Board has aster- tamed the general prevail- ing rate of wages applica- ble to this work. The pre- veiling fate of per diem wages is on file with the Clerk of the Board of Su- pervisors,and Is incorpo- rated herein by reference thereto,the same as If set forth in full herein. For any classification not in- cluded In the list,the minl- mum wage shall be the general prevailing rate for Contra Costa County. The bid opening date may be extended by adden- dum issued by the Public Works Department no lat- er than April R 2005:In which case any bids sub- mitted for the original bid opening will be returned unopened and sealed bid proposals for the extend- ed bid opening shall be submitted on or before 3;2005,at 2:00 p.m. and will be opened, read and recorded at the same place specified above. All proposals received late will be returned uno- pened. The said Board reserves the right to reject any and all bids or any portion of rnre4ulart /In any bid received. thepctatr et contact Roner, Design Division,at (935)313-2213. By order of the Board of Supervisors of Contra Cos- ta County John Sweeten Clerk of the Board of Su ervisors and County Adpminlstrator By Emy L Sharp,Deputy Dated:March 10,2005 Legal CCT 2328 Publish April 5,2005