HomeMy WebLinkAboutMINUTES - 02152005 - C31-C36 BOARD OF SUPERVISORS .,:- , Contra
TO: ,
v �....��.���:R : :.�'��'�FROM LORI GENTLES, InterimDirector of Humancosta
Resources ': ;
County
CQLI--oT'Z
DATE: 2/15/05
S U BJ ECT: Adopt P300#19828
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ADOPT Position Adjustment Resolution No. 19828 adding one Administrative Services Assistant III and
canceling one Administrative Services Officer in the General Services Department as recommended by the
Interim Director of Human Resources.
FISCAL IMPACT: There are no Net County Costs associated with this action. According to the General
Services'Department, there will be a yearly cost savings of$15,878 per annum.
BACKGROUND: The General Services Department is requesting these actions due to the resignation of
their current Administrative Services Officer. Currently, General Services has two administrative positions
handling administrative staff support, an Administrative Services Officer (ASO) and an Administrative Services
Assistant III (ASA III). Due to the current budget situation, the General Services Department has decided to
downgrade the vacated ASO and utilize two ASA III's to accomplish this workload.
CONSEQUENCE. OF NEGATIVE ACTION: These actions will better represent the budgetary needs of
the General Services Department. Failure to complete this action will result in excess expenditure of County
funds.
CONTINUED ON ATTACHMENT: YES SIGNATU
o-000" RECOMMENDATION OF COUNTY ADMINISTRATOR RECO DATION F BO COMMITTEE
OTHER
SIGNATURE(S):
ACTION OF BOOD N - C;0-1C APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
UNANIMOUS(ABSENT F )
AYES: NOES:
ABSENT: ABSTAIN:
Contact: Steve Silveira,Admin Svcs Assistant III 3-7114
Stacy Ruthrauff,Human Resources Analyst 5-1724
Larry Daniel,Personnel Services Supervisor 5-1715 '�
CC
Genera!Services,Administration ATTESTED
Human Resources JOHN SWEETEN,CLE OF THE BO RD OFSUPERVISORS
BY: V DEPUTY
F #
tf ' t •
t
RECEIVED �� 4
_ JAN 2 5- IUU5
POSITI ADJUSTMENT REQUEST,.
OFFICE OF No.:
COUNTY ADMINISTRATOR }L jj/ Date:
2�F i��lj� fit.
Department No./
Department: General Services Budget Unit No: 0149 Org No.: 0149 Agency No.: 0066
Action Requested: Add one (1) full-time Administrative Services Assistant III (APTA) at salary level B85-
1631 ($5163-6275) position and cancel one (1) full-time Administrative Services Officer (APDB), position
#00001742 at salary level B82-1692 (5650-7599) in budget unit 0149.
Proposed Effective Date: February 9,2005
Classification Questionnaire Attached: Yes ❑ No
Cost is within Department's Budget: Yes ® No ❑
Total One-Time Costs (non-salary)Associated With Request: $0
Estimated Total Cost Adjustment(salary/benefits/one time cost): $0
Total Annual Cost $<15,876> Net County Cost $0
Total This FY $<59292> N.C.C. This FY $0
SOURCE OF FUNDING TO OFFSET ADJUST: Reduction in salary cost of$15,876 per fiscal year.
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments.
(for)..D.ep en Head
REVIEWED BY CAO AND RELEASED TO HUMAN RE$OQ. CES DEPARTMENT
1Z .
Deputy County A66nistrator Da fe
HUMAN RESOURCES DEPARTMENT RECOMMENDATION Date
CANCEL one (1)full-time Administrative Services Officer(APDB) position #1742 at salary level B82-1692
in budget unit 0149.
ADD one (1)full-time Administrative Services Assistant III (APTA)at salary level 5-1631
Amend Resolution 71/17 establishing positions and resolutions allocatinqass o the Basic/Exempt salary s edu as cribed above.
Effective: E3 Day following Board Action.
❑ (Date)
(f4) Dir4Vof HurnAh Res rces
COUNTY ADMINISTRATOR RECOMMENDATION DFurces
Fo�- Ar)prove Recommendation of Director of Human Re
❑ Disapprove Recommendation of Director of Human Resources
FlOther: � - A- --: .
(for) County Administr .tor
BOARD OF SUPERVISORS ACTION: John Sweeten, Cl r of the Board of Supervisors
Adjustment APPROVEDE] DISAPPROVED ❑ _ and County Administrator
DATE: gy: .. ;.-" .._ ._ . ..� __%-
P
APPROVAL OF THIS ADJU ME T CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING
BOARD ACTION
Adjust classes)/position(s) as follows:
P300 (M347) Rev 7/1/95
BACKGROUND
This action is requested by the Fire District to establish a "public information officer" type position that
will develop and implement an effective public relations program for the Fire District and serve as the
primary contact and spokesperson to the media on emergency incidents.
The Departmental Community and Media Relations Coordinator positions exist in County
departments such as the Sheriff's Office, Department of Employment and Human Services, Health
Services and the Department of Child Support Services where there is a high level of public interest.
CONSEQUENCE OF NEGATIVE ACTION
If the position is not allocated, the Fire District's relationship with the public an the is is not
effectively maintained.
POSITION ADJUSTMENTJMQUES'' NO.
4117
OFFICE 0"',
I 'W-
-7--
9COUNTY ADMIN" 7r) LJ 11 DATE
Department Now.
Department CCCFire Protection Dist. Budget Unit No. 7035 Org No. 7 0 3 5 Agency No. A-70
Action Requested Add one ( 1) De2artmental Community and Media Relations Coordinator (ADSH*%
Position.
Proposed Effective Date:
Classification Questionnaire attached: Yes 0 No I 1 Cost is within Department's budget: Yes 19 No 0
Total One-Time Costs(non-salary)associated with request: $
Estimated total cost adjustment(salary/benefits/one time):
Total annual cost $ 100,r 800
Net County Cost
Total this FY N.C.C.this FY $
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Salary and Benef it Savings: Unf unding Vacant
Department must initiate necessary adjustment and submit to CAO. Fire Prevention Captainposition #10824
Use additional sheet for further explanations or comments.
(for)Department Hea
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES RTVIFNT
Deputy Ccyipl;"Administrator Date
77
HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE
ADD: One (1) Departmental Community and Media Relations Coordinator (ADSH $5 �255 $65388)
position in the Contra Costa County Fire Protection District,
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic Exempt s ac
y-giledule.
J
Effective: Day following Board Action. t :,
13 (Date)
,-,y' -fo' r)'Director of Human Resources
COUNTY ADMINISTRATOR RECOMMENDATION DATE
13'Approve Recommendation of Director of Human Resources
0 Disapprove Recommendation of Director of Human Resources
11 Other:
z (for}County AdminIstrator
BOARD OF SUPERVISORS ACTION: John Sweet
en, Clerk of the Board of Supervisors
Adjustment E APPROVED,IN' DISAPPROVED 0 and County Administrator
DATE
4i BY
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)/position(s)as follows:
P300(M347)Rev 3/15/01
22
REV
TO: BOARD OF SUPERVISORS
CONTRA
FROM: Lori Gentles, Actin Assistant County Administrator- .�•'f--'` •
Acting ,
COSTA
Director of Human Resources ':
DATE: � •"
�� �" COUNTY
February 15, 2905 �'�;:a:C
SUBJECT:
Amending Board Resolution No. 97/506 to Remove the
Class of Labor Relations Manager- Exempt From the
Performance Pay Provisions and to Reallocate the Class
on the Salary Schedule.,
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)+&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
ADOPT the attached Board Resolution to amend Resolution 97/506 to remove the class of Labor Relations
Manager - Exempt (AGD1) from the performance pay provisions and to reallocate the salary of Labor
Relations Manager— Exempt from a seven (7) step salary range with two (2) performance pay steps to a five
(5)step salary range having no performance pay steps, to be effective February 1, 2005.
BACKGROUND/JUSTIFICATION
In 1997, a performance pay pian was adopted to provide performance pay steps to the class Of Labor
Relations Manager— Exempt and five (5) other classes in the Human Resources Department. In order to aid
in hiring and retaining a highly skilled Labor Relations professional, the salary is being reallocated from a
seven (7) step salary range with two (2) performance pay steps to a five (5) step range. This will allow the
County more flexibility in hiring the most qualified candidate for this key level management class in that an
appointment can be made at any step of the salary range, depending upon the individuals qualifications.
FISCAL IMPACT
This action reallocates the salary range of Labor Relations Manager- Exempt from a seven (7) step range to a
five (5) step range. In order to move to a five (5) step range on the salary schedule, the monthly top step
salary of Labor Relations Manager - Exempt is $5 a month more than the top step salary of the current seven
(7) step range. Consequently, there is virtually no long-term increased cost associated with this reallocation
transaction.
CONSEQUENCES OF NEGATIVE ACTION
Denial of this action can oegatively impact the County's ability to hire and retain a highly qualified Labor
Relations Manager.
CONTINUED ON ATTACHMENT: �ES SIGNATURE:
RECOMMENDATION OF COUNTY ADAC,, RATOR �RECOMMENDATION OF BOARD COMMITTEE
_L,,:=APPROVE OTHER
SIGNATURE(S):
ACTLION 6 �•'' E MM NDED OTHER
CT ON OF BOARD .. I APPROVED ASR CO E
VO E OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
UNANIMOUS(ABSENT COPY OF AN ACTION TSN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ABSENT: ABSTAIN: SHOWN.
Orifi.Dept. Human Resources Department ATTESTED
Cc: County Administrator JOHN SWEETENC&ERK OF THE BOARD OF
UPERVISORS AND COUNTY ADMINISTRATOR
t � rf
BY ,DEPUTY
M382(10/88)
ON
�+Li.IM��wr r..r«+�»`i�
To: BOARD OF SUPERVISORS *,;�,.�/, _T_.,�
Contra
Y •
FROM: John Sweeten County AdministratorCosta
p; ...
DA February 15, 2005Count
cou _ r-.�.
sr,�^ K'
SUBJECT: Position Adjustment Resolution # 19845 61"13Y
SPECIFIC REQUEST(S)OR RECOMMENDATION{S}&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
1. ADOPT Position Adjustment Resolution # 19845 to ADD 14 Probation Counselor i (7KWB)
positions and ADD 3 Institutional Services Aide (1 KWC) positions to staff the new Juvenile Hall
facility.
2. DIRECT the Probation Department to monitor population levels and staffing patterns at the
new Juvenile Hall and provide a six-month progress report to the Board of Supervisors in early
2006.
FISCAL IMPACT:
Staffing for the final four months of this fiscal year will cost approximately $2'12,000. The cost for this
additional staffing in FY 05106 will be approximately$1,500,000. There is no revenue anticipated to
offset any of these costs. (100%o General Fund)
BACKGROUND:
In April 1999, the County applied to the Board of Corrections for a grant to build a new Juvenile Hall
with a capacity of 290 beds. The $22,239,425 grant was awarded based, in part, on the County's
ability to staff the new facility. The new Juvenile Hall is near completion and it is time to staff the new
facility. This requires the addition of 14 Probation Counselors and 3 Institutional Services Aides to
the current staff at the old Juvenile Hall.
Facility Layout and Capacity
The new Juvenile Hall complex will have a total capacity of 290 minors, including 240 in the new
building and 50 in the existing building. The new facility consists of four centralized staff units that
oversee two housing pods each, for a total of eight housing pods. Each housing pod has 20 rooms
on two tiers, one upper and one lower. Ten of the rooms in each pod are designed for single
occupancy and 10 Of the rooms have capacity for double occupancy. In summary, each of the eight
pods has 20 rooms with a capacity of up to 30 minors each, or 240 over
CONTINUED ON ATTACHMENT: x YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
UNANIMOUS{ABSENT -- }
AYES: NOES:
ABSENT: ABSTAIN:
Contact: Larry Daniel 335-1716
Cherie Mathisen 335-1774
Lisa Driscoll 335-1023
Cc. Human n Resou ces r ATTESTED
u a
CAO JOHN SWEETEN,CLERK OrAiE BOARD SUPERVISORS
Probation 1
BY: _-k - ,DEPUTY
BACKGROUND [cont.)
Staffing Requirements
The Board of Corrections (BOC) in their"Minimum Standards for Juvenile Facilities" (Title 15)
requires Juvenile Hall staffing to include one Probation Counselor for 10 minors during the day and
one Probation Counselor for 20 minors during the night. These BOC staffing requirements are
currently in place at the existing Juvenile Hall and will be maintained at the new facility.
Trends in the Juvenile Hall Population
County Administration and Probation staff analyzed population data from the existing Juvenile Hall.
While the Juvenile Hall population has decreased since 1999 when the construction application was
submitted to the Board of Corrections, there has been an increase in population in recent months.
For example, from 1998 through 2000, the monthly average daily population generally ranged from
160 to 180. In 2003, the monthly average daily population generally ranged from the low 120's to
145. By the fall of 2004, the average daily population ranged between 96 and 120. However, by
winter 2004, the average daily population increased to a range of 150 to 171. Now in early 2005, the
average daily population averages around 140. There have been only nine days in the past six
months when the population was over 160.
In order to develop a staffing recommendation that ensures the safety and security of the minors and
staff, while maintaining an efficient operation, management staff conducted a detailed review of the
Hall's daily population for the last six months by classification level of the minor. Based on the
population data and the capacity and layout of the new Juvenile Hall, the recommendation is to open
all eight (8) pods in the new building, while leaving two (2) units in the old Hall vacant until the
population warrants their staffing. Based on the Board of Corrections staffing requirements, the
proposed staffing plan will accommodate between 160 and 192 minors.
We anticipate that the current population level will increase as the capacity increases with the new
Juvenile Hall. It is difficult to predict the impact of increased capacity on the population levels.
Population levels and staffing patterns will be closely monitored as the new Juvenile Hall goes on-
line, and a six month progress report will be submitted to the Board of Supervisors in early 2006.
Request for Additional Positions
In general, the new positions being requested are to accommodate the expanded centralized service
areas of the new Juvenile Hall, rather than expand staffing in the housing units.
Probation Counselors -Add 14 positions
The 14 additional Probation Counselors are recommended in two areas. First, the core services of
Central Control, Admission/Release, and Visiting currently require nine Probation Counselors to
operate. The expanded square footage and separation of these functions in the new Juvenile Hall
will require 12 additional Probation Counselors for a total of 21. Additionally, two Probation
Counselors are needed to supervise minors awaiting courtroom proceedings.
The Probation Department requested two additional Probation Counselors to transport minors to
court, medical appointments, placement, and other trips as required. Transportation has been
understaffed for some time and the relocation of the juvenile courtroom away from the Juvenile Hall
has created transportation issues. It is not uncommon to need 10 temporary staff per day to meet
court needs. When the new Juvenile Hall Courtroom is complete it is anticipated that transportation
needs will be reduced. Therefore it is not recommended that Probation Counselors be added for
transportation services at this time.
Institutional Services Aides—Add 3 positions
The current Juvenile Hall has been operating with seven Institutional Services Aides to provide
housekeeping services. The increased square footage of the new Juvenile Hall will require an
additional three Institutional Services Aides. Additionally, the Probation Department estimates that
they are understaffed at the current Juvenile Hall by 1.5 FTE. The recommendation is to add three
Institutional Services Aides for a total of ten and not address understaffing.
I
Timing of Hiring and Training of New Staff
As of this date, construction of the new Juvenile Hall is due to be substantially complete by March 4th
2005, with a targeted move-in date of May 31, 2005. The BOC requires the 14 new Probation
Counselors to have four weeks of CORE training and one week of PC832 training.
In order to meet the training requirements in the most cost efficient manner, the Probation
Department will be contracting for on-site training in Martinez, rather than sending staff to
Sacramento for the extended training. The training contractor has limited availability in the coming
months, but is available to beginning training on February 28, 2005. The Probation Department is
proposing that once the new Probation Counselors complete their training by the end of March, they
will gain hands-on experience by replacing temporary staff and reducing overtime until the new
Juvenile Hall opens at the end of May.
The County Administrator's Office requested that Probation hire seven of the 14 Probation
Counselors as permanent, and seven as temporary in order to reduce costs at this time. The final
seven Probation Counselors will be filled prior to the opening of the new Juvenile Hall. Additionally,
the Institutional Services Aides will be hired approximately two weeks prior to the opening of the new
Juvenile Hall.
Current Year Costs
The estimated FY 04/05 cost of the plan described above is $240,000. In summary, the plan includes
the hiring of seven permanent and seven temporary Probation Counselors to begin training on
February 28th. When training concludes at the end of March, these new Probation Counselors will
replace current temporaries and overtime resulting in cost savings. The final seven permanent
Probation Counselor positions will be filled prior to the opening of the new Juvenile Hall. The
additional Institutional Services Aids will be hired two weeks before the new Juvenile Hall opens. The
new Juvenile Hall is currently scheduled to open all eight pods on May 31, 2005, with capacity for
populations between 160 and 192.
Costs for ongoing operations of the new Juvenile Hall will be included in the Recommended Budget
for FY 05/06.
CONSEQUENCE OF NEGATIVE ACTION:
A revision in the staffing plan to reduce the capacity of the new Juvenile Hall would conflict with the
terms of the construction grant, which specified an increased bed capacity as a condition of the
award. A delay of positive action could result in an increase in training costs by as much as
$163,000. It also may cause non-compliance with the grant's deadline for opening the facility.
I
POSITION ADJUSTMENT REQUEST NO. ;9845
DATE 7,11 ZZ>,S
Department No./ 3 12 0 Agency No. 30
Department Probation Budget Unit No. 0309 �Org No.
Action Requested Add ( 14) Probation Counsglor I ( 7KWB) positions, and 3 Insttitutional Services
Aide ( 1KWC) to complp-t--e f-hp- -Rtaff ina 13attern of t--hp- np-sd TijyP_ni 1p- Hal I C_r)ijn_qP_1a-r staf f
Proposed Effective Date: 7 ill C;110 t;
Classification Questionnaire attached: Yes ❑ No Cost is within Department's budget: Yes [] No El
Total One-Time Costs(non-salary)associated with request: $
Estimated total cost adjustment(salary/benefits/one time):
Total annual cost $ lj5001000 Net County Cost $ 11500r000
Total this FY $ I E)E)E) N.C.C. this FY $ _o 1
SOURCE OF FUNDING TO OFFSET ADJUSTMENT General Fund
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments.
(for)Department Head
f
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTME
i
Deputy -0
y C6unyAdministrator' D
HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE
Add 14 Probation counselor I (7KWB) positions at salary level QY5-1109 ($3, 139.04-31185.52)
Add 3 Institutional Services Aide ( 1KWC) positions at salary level QS5-0828 ($2,331.37-2l833.80)
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic Exempt's ry schedule.
Effective: 13 Day following Board Action.
0 (Date)
(for) irector of Human Resodrn!is
COUNTY ADMINISTRATOR RECOMMENDATION DATE
0 Approve Recommendation of Director of Human Resources
13 Disapprove Recommendation of Director of Human Resources
0 Other:
(for)County Administrator
BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors
Adjustment APPROVED,b., DISAPPROVED 0 and County Administrator
J��_ BY
DATE
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)/position(s)as follows:
P300(M347)Rev 3/15/01
C.35
THE BOARD OF SUPERVISORS OF
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on February 15, 2005, by the following vote:
AYES: Supervisors Gioia, Uilkema, Piepho, DeSaulnier and Glover
ABSENT: None
ABSTAIN: None
SUBJ: RELISTED to undetermined date to adopt Position Adjustment Resolution No. 19798 to
add one Family and Children's Services Family Advocacy Manager—Project position in
the Community Services Department
I hereby certify that this is a true and correct
copy of an action taken and entered on the
minutes of the Board of Supervisors on the
date shown.
Attested: February 15,2005
John Sweeten,Clerk of the Board
Of Supervisors and County Administrator
By:
Deputy Clerk
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
_ UNANIMOUS(ABSENT_ � ) COPY OF AN ACTION TAKEN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ABSENT: ABSTAIN: SHOWN.
Orig.Dept: Human Resources Department ATTESTED
Cc. County Administrator JOHN SWEETEN, _I1ERK OF T4 BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY _ ,DEPUTY
"A382(10/88)
4r
OFFICE POSITION ADJUSTMENT REQUES . t7 C/
+ t�1�T'r'ADI l �� ....,��.TOR
'` N O.
'l:IL:R!Y7'ePIM•!+•Yam.�7.P)i►•�iirMvlMR•••..se-.rY..:�.c.ai:n.t y,—r.v:-.+.w!►
DATE 11/04/2004
Department No./ COPERS
Department Community Services Budget Unit No. 588 Org No. 1414 Agency No. 059
Action Requested ESTABLISH the class of School Readiness Pro ram Coordinator - Pro'ect. and Add
one 'I - Proiect position to the Community Services Department.
Proposed Effective Date: 111014
Classification Questionnaire attached: Yes No
Cost is within Department's budget: Yesto
Tota � �
1 One-Time Costs {non-salary) associated with request: $ 00.00
Estimated total cost adjustment {salary/benefits/one time; = R;
Total annual cost 101.090 Net County Cost $S0.00
Total this FY $ 58.970 N.C.C. this FY $ 00.00 CD
SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% f u n d e d by contract with First 5 C o m m i s s i o n--J
Department must initiate necessa71ry ry adjustment and subrrd##to CAO.
Use additional sheet for further explanations or comments.
(to r) p rtment Head
REVIEWED BY CAO AND RELEASED TO HUM.Arci- RVICES DEP RT. ENT -
Deputy County Administrator date
moonw___________w-__:__w______
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE December 21„, 2004
Add one (1) Family and Children's Services Family Advocacy Manager* �- Project (9MS3) '_clary level 085 -1454 ($43,333,10 � i5,25f.91) .
�' � � position��On at
Amend Resale tion 71/17 establishing positions and resolutions allocating classes to the Basil salary 9*mdule as bed
Effective: G}Pay following Board Action.
(Date)
r Direct r Ujiuffiffin Resources
COUNTY ADMINISTRATOR RECOMMENDATION DATE:
14prove Recommendation of Director of Human Resources f
'Disapprove Recommendation of Director of Human Resources ;�
0 Other; �....�..... -- ' -- ��% =- -
7
{for) County administrator
BOARD OF SUPERVISORQ.-ACTION: John Sweeten, Clerk of the Board of Supervisors
Adjustment.APPROVED ri, DISAPPROVED _0 and County.Administrator
DATE: BY: _.
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)lposition(s) as follows:
P300(M 347)Rev 711195
"v
s'
TO: BOARD OF SUPERVISORS ,
CONTRA
FROM: Lori Gentles, Interim Assistant County Administrator-
Director of Human Resources
COSTA
DATE: February 15, 2005 .s'rA: COUNTY
SUBJECT: Position Adjustment Resolution #19830 '
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION : Adopt Position Adjustment Resolution # 19830 increasing the hours of four
(4) Nursing Shift Coordinator positions.
FISCAL IMPACT: The cost associated with this action is approximately $133,049 annually and will
be offset by Federally Qualified Health Care revenues. This cost is significantly lower that the cost of
adding additional part-time positions to cover the need in the hospital.
BACKGROUND: Nursing Shift Coordinators function as in-house administrators in the hospital.
Their duties include acting as a clinical resource for patient care needs, ensuring staff coverage, bed
control, patient admissions, and transfers. Title XXII requires that there be an administrator in house
24 hours a day, 7 days a week. The current hours assigned to these positions are not sufficient to
cover the hospital's needs and the incumbents are exceeding their allotted position hours on a
regular basis. As the hours worked by the incumbents vary week by week and they are management
employees who do not get overtime compensation, the department has requested that the hours for
these positions be increased to full-time. In those weeks when the incumbents do not work a full
forty-hour week, they will record "absent without pay" on their time sheets. This practice is used in
other County departments where managers are required to work overtime on a regular basis.
RESULT OF NEGATIVE ACTION: If the hours of these positions are not increased, there will not be
adequate staff coverage at the hospital and Health Services will be in violation of Title XXII.
r
CONTINUED ON ATTACHMENT: r_.�'P�S SIGNAT E:
_ ✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECO DATION OF BOARD COMMITTEE
PROVE OTHER
SIGNATURE(S): 111101
ACTION OF `� (��` t ?G�
BO ON
APPROVED AS RECOMMENDED OTHER
VOT OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
_. UNANIMOUS(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ABSENT: ABSTAIN: SHOWN. �-
Orig.Dept: Human Resources Department ATTESTED r6-,., 5
Rda
Cc: County Administrator JOHN SWEETEN,CLOAK-5F THE OARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY
M382(10/88)
,DEPUTY
.J A N 2-7 L05
POSITION ADJUSTMEN QEUST9
. NO. 2 0
OFFICE OF
DATE __C/
COUNTY ADMINISTRATOR :�-
DEPARTMENT/ COPERS
DEPARTMENT: Health Services/Hospital BUDGET UNIT NO. 0540 ORG NO. Various AGENCY NO. A-18
Action Requested: Increase Nursing Shift Coordinator position hours as follows: #7464 (Vacant) from 24/40 to
40/40; #8052 (A. Roth, #50680) from 24/40 to 40/40; #8053 (F. Garcia, #36984) from 24/40 to 40/40; and
#9757 (M. Bassi, #52848) from 32/40 to 40/40.
Proposed Effective Date:
Classification Questionnaire attached: Yes o No %t / Cost within Department's budget: Yes ./ Nod;
Total One-Time Costs (non-salary) associated with request: 0
Estimated total cost adjustment (salary/benefits/one time):
Total annual cost $ 102f622.00 Net County Cost $ 0 =
Total this FY $ 42,,759.16 N.C.C. this FY $ 0
SOURCE OF FUNDING TO OFFSET ADJUSTMENT F HC revenues '`
Department must initiate necessary adjustment and submit to CAO. {J/fes
Use additional sheet for further explanations or comments.
.(for) Dep., 6tH ad
REVIEWED BY CAO AND RELEASED TO HUMAN RECOURCES DEPARTMENT
T
Deputy County Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE
INCREASE the hours of the following Nursing Shift Coordinator (VWHH) positions :
position #7464 from 24/40 to 40/40; position #8052 from 24/40 to 40/40; position
#8053 from 24/40 to 40/40; position #9757 from 32/40 to 40/40.
Amend Resolution 71/17 establishing positions and resolutions allottiN classes to the Ba is xemp '.salary schedule.
Effective: )(Day following Board Action.
D (Date) `
(for) Director of Human Resources
COUNTY ADMINISTRATOR RECOMMENDATION DATE: a
Approve Recommendation of Director of Human Resources ... ..,,
r
o Disapprove Recommendation of Director of Human Resource .r
o Other: 111011 1;;11111
(for) County Administrator
BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors and County
APPROVED_ DISAPPROVEDo Adjustment Administrator
JI
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD
ACTION. Adjust class(es)/position(s) as follows:
If Request is to Add Project Positions/Classes, please complete other side